2007-09-12 Fire Commission Minutes

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Chief Oliveira answered that he is committed to having an open forum quarterly in East and West Hawaii. Usually, he will hold the West Hawaii forum at the Kailua Station after the Fire Commissions meeting. In response to Commissioner Bertschs inquiry of the volunteers call-out data, Chief Oliveira stated that the data has been inputted into the master pick list. Therefore, the officers responding to an incident will now grab off the pick list and drop it into the RMS. The volunteers activity report will be distributed to the commission starting next month. Commissioner Bertsch suggested that the Fire Commission form a commendation document that will be presented to an individual on behalf of the commission. UNFINISHED BUSINESS Fire Chiefs Evaluation form Changes and Suggestions. · Commissioner Maedo asked if there was any input from the members regarding the Fire Chief Evaluation tool/process and draft document that she and Commissioner Okabe proposed at last months meeting. Commissioner Maedo stated that the Fire Department is the one department that has a strategic plan in place. In order for the evaluation tool to become performance-based, the core values need to be looked at. She asked whether the Chiefs report should be separate, and if it not be incorporated in the evaluation. An evaluation tool is only as meaningful and appropriate to the extent it enables the commission to foresee ways that the chief can improve. CommissionerMaedoaskedChiefOliveiraforinput. ChiefOliveirastatedthathefeelsuncomfortablewithprovidinginputonthis subject. Although there were challenges and issues last year with soliciting the inputfromthemanagementdivisionssectionalleaderpositions,ChiefOliveira still would like to incorporate their feedback, because they are tasked with disseminating and communicating procedures. Their input is valuable because they are the ones to follow up on the direction of the Chief. Chief Oliveira distributed an evaluation form that the Fire Department uses for general Chief Officer Positions; this form could be used and tweaked to be specific for the Fire Chiefs position. Commissioner Kudlo asked if the rank-and-files evaluation forms were different. Chief Oliveira replied that the form distributed would be disseminated to the people from whom the commission would solicit input. 8