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storage, made available via a public portal for unlicensed users. Our solution provides a customizable pick list for logging events and statuses in a case record (e.g., discovery requested,
<br /> or discovery received), including options to upload documents with logging activity, organized and stored in a securitized SharePoint repository associated with each matter, case, investigation,
<br /> incident, contact, etc. JusticeNexus provides County attorneys and support staff, partners, and clients the capability to provide fully CJIS-compliant support of incidents, investigations,
<br /> cases, matters, contacts, and related information through the following capabilities: • Case, mater, and inves�ga�on assignment and management, work requests, tasks, case events, and
<br /> related document and digital asset management. • Collabora�on across teams and business units, stakeholders, staff, partners, clients, and the public. • Managed partner access internally
<br /> and externally via portals. • Scheduling, task tracking, and na�ve Outlook and Exchange calendar integra�on. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON
<br /> Fax: 866.252.1251 Web: www.aeonnexus.com Page | 10 • Configurable business process flows, and complex, nested, and dependency-based triggered workflows. • Document genera�on supports Office
<br /> 365 and standard file types. • Microso� Outlook/Exchange email integra�on for calendaring, template-based no�fica�ons, and alerts. • Configurable system and user-level dashboards and custom
<br /> repor�ng. • Mobility – mobile browser or mobile app access on PC/Mac/iOS/Android/Chrome • RBAC, configurable security, and integrated internal/external iden�ty management with exis�ng
<br /> Azure Ac�ve Directory (AD) and Mul�-Factor Authen�ca�on (MFA) rules to support CJIS requirements. • Powerful Search – Configurable View crea�on for properly permissioned County users
<br /> to have ‘My Views’ with fuzzy logic searching and duplicate detec�on to minimize data errors that can be saved and shared with others based on RBAC – results are “security trimmed”.
<br /> • Secure SharePoint document repository for each contact, case, piece of evidence, mater, etc. can search within documents. • Op�cal Character Recogni�on (OCR) integra�on for scanned/printed
<br /> documents with third party Encodian Indxr OCR technology allows searchable documents to also be indexed. • Bates stamping with third party Encodian Flowr. • “Low code/no code” integra�ons
<br /> to other cloud solu�ons and pla�orms, applica�on programming interfaces (APIs), on-premises data, and Service Oriented Architectures (SOAs) via Enterprise Service Bus (ESB). • eFiling
<br /> capability. • Data exchange with data marts, warehouses, repositories. • Na�ve Office 365 integra�on for user-friendly training and familiar user experiences through Microso� Unified
<br /> Interface. • Georedundant backup, DR and support backed by Microso�. • Security compliance including FedRAMP Medium, High and DoD compliance cer�fica�ons, CJIS state-level agreements,
<br /> the ability to issue HIPAA Business Associate Agreements, and support for IRS 1075. JusticeNexus integrates with Microsoft SharePoint to provide document and digital asset generation
<br /> and management capabilities, as well as secure evidence storage and chain of custody tracking. Our integration with SharePoint provides a securitized repository for each case, capable
<br /> of storing an 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 11 unlimited number of files related to the
<br /> case. SharePoint can store any type of file including .docx, .mp4, .mov and .wav video and audio files; each individual file has a 250 gigabyte (GB) file size limitation. These document
<br /> repositories can be exposed externally to share information, and to securitize and store documents received from sources external to the County. As a premier integrator of enterprise
<br /> solutions, we pride ourselves on meeting our clients’ most challenging business needs by implementing cost effective highly configurable COTS solutions that are specifically configured
<br /> to meet the requirements of our clients. Our Microsoft Power Platform-based solution provides an ideal framework for legal case and document management, as it includes: A ready-to-use,
<br /> normalized data structure for transaction management; A role-based security model; A secure portal to extend the solution to non-licensed external users; A familiar, responsively
<br /> designed web-based user interface of views and forms; Native mobile apps for Android, Windows and iOS; A tool for uploading individual and multiple records to the solution; Audit
<br /> tracking; and Web services to extend the solution and integrate with external data sources and systems. JusticeNexus offers a Single Sign On (SSO) experience, providing familiar Microsoft-based
<br /> screens and simple to use mobile interfaces on smartphones, tablets, laptops, and desktop computers. Leveraging Microsoft’s Unified Interface, County users will have the same familiar
<br /> Microsoft-based user interface 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 12 experience across devices,
<br /> when accessing JusticeNexus from a device with a different physical form factor. JusticeNexus is a proven solution, having successfully supported similar clients for the past seven
<br /> years. Our staff of Microsoft Power Platform-certified professionals have JPS domain expertise and a deep understanding of the configuration capabilities and extensibility of our solution
<br /> to meet the specific needs of the County and our clients. Our extensive experience with both the private and public sectors provides us with a unique perspective for translating best
<br /> practices, regardless of their origin, so that they can be incorporated and successful under the realities, opportunities, and constraints of the government environment. Having successfully
<br /> delivered assignments at all levels of government including federal, state, and local, we can scale and drive success for public sector clients of all sizes. We are confident we can
<br /> exceed the expectations of the County and deliver an end-to-end solution that provides precisely the type of enhanced functionality and efficient automation that the County desires.
<br /> Our proposed JusticeNexus solution is always on: a purpose-built, Microsoft GCC-based, secure, modern and extensible solution, provided and supported by legal case management SMEs,
<br /> that will allow County staff to spend more time performing the important work of expanding its role in justice, and less time pushing paper. 2121 Rosecrans Avenue, Suite
<br /> 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 13 Company Background Experience and Organizational Capacity Company Name: Aeon Nexus Corporation
<br /> Business Addresses and Telephone: NY Headquarters: 138 State Street Albany, NY 12207 518.881.4100 CA Offices: 2121 Rosecrans Avenue Suite 2390 El Segundo, CA 90245 213.866.AEON Web
<br /> sit e: https://www.aeonnexus.com Aeon Nexus Corporation has vast experience in developing enterprise case and document management solutions for public sector customers needing complex
<br /> legal and document management on a secure cloud hosted platform such as Microsoft’s GCC. Originally headquartered in Washington, D.C., Aeon Nexus Corporation has expanded with headquarters
<br /> in Albany, NY and offices in the greater Los Angeles, CA area, currently employing a staff of 30, with resources working nationally to support projects from coast to coast. Aeon Nexus
<br /> Corporation is a privately held S corporation, 100% owned by Omar Usmani, Chief Executive Officer. Aeon Nexus is a Microsoft Gold Partner and a Microsoft President’s Club for Microsoft
<br /> Dynamics member; this recognition honors high-performing Microsoft partners, representing the top five percent of Microsoft Dynamics partners worldwide. Membership is granted based
<br /> on continual and committed efforts aimed at offering solutions that meet the needs of our customers. Aeon Nexus is formally part of Microsoft’s Partner Program under its National Solutions
<br /> Integrator (NSI) business segment. As a managed partner, Microsoft commits management resources, training, and capital to support our partnership. Additionally, we are part of Microsoft’s
<br /> Supplier Diversity Program. Our expertise in management consulting, information technology implementation and case management has made Aeon Nexus an asset to our clients in the federal
<br /> and state government sectors since our incorporation in the State of Virginia in the year 2000. Aeon Nexus Corporation has been providing case management solutions since our inception
<br /> in 2000, leading the way with the Cash Management Improvement Act System (CMIA) for the United States (US) Treasury Department and all 50 states, and developing our case management
<br /> solutions into the legal case management system, JusticeNexus. Aeon Nexus performed our first implementation of our flagship legal case management solution, JusticeNexus, 2121 Rosecrans
<br /> Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 14 in 2016 for the County of Riverside, CA District Attorney’s Office, supporting
<br /> over 700 attorneys and 200 support staff. Riverside County is the 4th most populous county in California and 11th most in the United States. Aeon Nexus is currently providing JusticeNexus
<br /> to public sector JPS clients across the nation including Attorney General’s Offices, State’s Attorney’s Offices, County Public Defenders, and city law departments. Aeon Nexus does not
<br /> rely on subcontractors to deliver our solutions; our Microsoft-certified staff leverage their subject matter expertise in both legal case management, and the Microsoft Power Platform
<br /> and related tools to provide fully configured legal case and document management solutions. Aeon Nexus clients include: The Riverside County, CA District Attorney’s Office The State
<br /> of Minnesota Attorney General’s Office The Los Angeles Police Department The California Highway Police The City of Seattle, WA City Attorney’s Office The City of Los Angeles, CA
<br /> City Attorney’s Office The County of Pinal, AZ Public Defender’s Office The County of Fresno Public Defender’s Office The Cook County, IL State’s Attorney’s Office The Pima County,
<br /> AZ Public Defense Services Office The Maricopa County, AZ Public Defense Services Office The Maricopa County, AZ Sheriff’s Office Aeon Nexus Corporation has built the JusticeNexus
<br /> solution using best-in-class government accredited secure and CJIS-compliant software in a hosted government cloud environment that leverages the power of federal, state, and local
<br /> government experience, in addition to Department of Defense and military security controls to ensure true hardened and redundant secure cloud hosting for the County. Aeon Nexus is
<br /> differentiated from both our colleagues and our competitors in the following ways: Staff is US-Based All Aeon Nexus staff are 100% based in the continental US, preserving CJIS compliance
<br /> in the fact that all management, development, support, and training resources are based domestically. Our competitors utilize resources outside of the US, raising concerns regarding
<br /> the protection of sensitive data and the potential violation of privacy laws and security certifications. No Contractors All Aeon Nexus staff are W2 salaried, security-cleared full-time
<br /> employees, authorized to work and pay taxes in the US. By mission and following best practice, Aeon Nexus will never use independent contractors posing as employees. Our competitors
<br /> use both 1099 independent contractors and subcontractors to perform services that do not guarantee the consistency of the quality of work from project to project. Our experience is
<br /> our own 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 15 The experience Aeon Nexus uses as references and
<br /> qualifications is based on the paid work product of Aeon Nexus. Aeon Nexus does not use the qualifications and references of our partners or subcontractors to pursue or obtain work.
<br /> Some of our competitors depend on the qualifications and references of partners and subcontractors to meet the minimum qualifications of solicitation responses. CJIS Compliant Aeon
<br /> Nexus strictly adheres to security and development best practices for CJIS compliance using the Microsoft Azure Government Community Cloud (GCC) for development and production environments
<br /> to support JusticeNexus. Only US federal, state, local, and tribal governments and their partners have access to this dedicated environment with operations controlled by screened US
<br /> citizens. JusticeNexus on the Microsoft Power Platform and hosted in the GCC has features designed to support customers’ CJIS policy requirements for law enforcement agencies. Our
<br /> competitors either do not have or do not support CJIS compliance with their own systems and rely on customers to obtain their own CJIS compliance and certification. Data is owned by
<br /> and available to the County With Aeon Nexus’ JusticeNexus solution on the Microsoft Power Platform, the County will maintain ownership and control over all data stored in our solution(s)
<br /> on the Microsoft Government Cloud. The County can access and extract their data at any time, for any reason, without the need to notify or involve Aeon Nexus nor Microsoft. If the
<br /> County ever ends the hosting contract with Microsoft, all data will be kept for 90 days, allow the County to export it all using standard tools and formats. After that period expires,
<br /> Microsoft will delete your data according to NIST standards, including any cached or backup copies. With our competitors, data is sometimes co-located with other customer data, and
<br /> there can be significant challenges and costs to ending other software relationships and exporting data/ migrating to another platform. Microsoft has an active and engaged Power Platform
<br /> community of citizen developers and professional IT experts that utilize the Power Platform worldwide to perform a myriad of enterprise functions across multiple verticals. Microsoft
<br /> supports over 40,000 individual public sector clients in the GCC 24/7/365. With a Power Platform-hosted solution, the County may leverage Aeon Nexus for support, and the County can
<br /> choose to support the solution using local Microsoft-certified resources, while leveraging internal County resources with technical acumen to enhance JusticeNexus as new platform features
<br /> become available, or requirements change. Microsoft delivers two major release waves with new capabilities and functions every year, centered around the months of April and October.
<br /> These updates are backward compatible, so apps like JusticeNexus and configurations that rely on the Power Platform will continue to work post-update. In addition to the two major updates,
<br /> Microsoft continually deploys regular performance and reliability improvement updates throughout the year. Aeon Nexus suggests the County follow best practices by planning to test these
<br /> releases in a test environment prior to upgrading its production environment. While Aeon Nexus technical resources are available to assist in the upgrade process, the County will require
<br /> its resources to administer its own GCC tenant and to install regular framework releases for acceptance testing. We anticipate the need for a System Administrator as well as a “super-user”
<br /> Subject Matter 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 16 Experts (SMEs) to install and test these
<br /> upgrades, respectively. Along with Microsoft updates to the underlying Power Platform, Aeon Nexus provides bi-annual updates to the base JusticeNexus solution. Past Performance (References)
<br /> Aeon Nexus enjoys a 100% customer retention rate. We have no clients that have terminated services, nor do we have clients that have terminated work mid-project. Aeon Nexus has had
<br /> no contracts that were terminated before completion, no pending lawsuits nor legal action within the last twenty-four years. Below, please find select references for Aeon Nexus Corporation:
<br /> Reference 1 Detail Organization Name: Cook County, IL State’s Attorney’s Office Contact Name/Title Telephone No.: Matthew Saniie, Chief Data & Technology Officer (312) 603-1895
<br /> Email: matthew.saniie@cookcountyil.gov Address: 69 W Washington Street, Chicago, IL 60602 Services Provided: Legal Case Management Solution for Cook County, IL State’s Attorney’s
<br /> Office: Complete end-to-end legal case management solution for the entire State’s Attorney’s Office in Cook County, Illinois supporting 1,000 system users. Phase 1 for Juvenile Justice
<br /> Bureau Go-Live scheduled for May 2024; Adult Criminal Bureau scheduled Kickoff May 2024. Dates of Service September 2022-Present Reference 2 Detail Organization Name: State
<br /> of Minnesota Attorney General’s Office Contact Name/Title Telephone No.: Eric Kolbeck, Assistant Attorney General (651) 757- 1011 Email: eric.kolbeck@ag.state.mn.us Address:
<br /> 445 Minnesota Street, St. Paul, MN 55101 Services Provided: Legal Case Management Solution for State of Minnesota Attorney General’s Office: Complete end-to-end legal case management
<br /> solution for the entire MN Attorney General’s Office, including complaint management and charity registration and administration. Dates of Service: January 2023 - Current
<br /> Reference 3 Detail Organization Name: Pinal County, AZ Public Defense Services Office Contact Name/Title Telephone No.: Paul Lovelis, Administrative Manager (520) 909-4563
<br /> Email: paul.lovelis@pinal.gov Address: 400 S Central Avenue, Florence, AZ 85132 Services Provided: Legal Case Management Solution for Riverside County DA’s office: Complete end-to-end legal
<br /> case management solution for the entire Public Defense Services Office in Pinal County, Arizona. Dates of Service April 2021 - Current 2121 Rosecrans Avenue, Suite 2390 El Segundo,
<br /> CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 17 Technical Specifications and Functional Requirements Case Management JusticeNexus relies on role-based
<br /> security, ensuring that only those with proper permissions have access to relevant data to support case management activities. Automated workflows ensure that standards and requirements
<br /> are adhered to, and documentation is uniform and standardized as cases quickly move through the County’s processes, increasing efficiency by automatically triggering notifications,
<br /> tasks or scheduling based on County -defined criteria. JusticeNexus can reduce data entry errors as it offers configurable duplicate detection functionality. This functionality detects
<br /> potential duplicates upon data entry and asks the County user to manage the duplicate as they see fit. Further, our solution understands data types and disallows incorrect data types
<br /> from being saved to a record. JusticeNexus uses a normalized, relational, Open Database Connectivity (ODBC)-compliant SQL database. Normalized, rationalized data is stored in separate
<br /> tables, related by keys, enabling the storage of data only once in a single location, eliminating duplicate primary data storage and redundancy, while ensuring accuracy. Document Management
<br /> JusticeNexus integrates with Microsoft SharePoint Online to provide document and digital asset generation, management, and retention capabilities associated with case records. Native
<br /> integration with SharePoint provides a securitized repository for each case, capable of storing an unlimited number of files related to each case. SharePoint can store any type of file
<br /> including photos, .docx, .mp4, .mov and .wav video and audio files; each individual file has a 250 gigabyte (GB) file size limitation. These document repositories can be exposed externally
<br /> via the JusticeNexus portal to support compliant discovery processes and information sharing with parties external to the County. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA
<br /> 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 18 SharePoint is integrated directly in the JusticeNexus interface to provide: • Document upload and download
<br /> capabilities including drag-and-drop, audio, video, document, and photographic asset storage. • Document creation and editing using Microsoft Office applications auto-reconciliation
<br /> of changes allowing multiple County users to edit the same document simultaneously. • Classification and typing of documents and other digital assets (e.g., COMPLAINT, BRIEF, CONFLICT
<br /> LETTER, EVIDENCE, DISCOVERY, MOTION, etc.). • Version control tracks all changes to each file. • Metadata is stored and displayed including access permissions, and file statistics.
<br /> • Properly permissioned users can search by name and can search for words within a document. • The County can create retention policies and configure specific documents to adhere
<br /> to those policies, including the ability to define specific retention per document type. Document Generation JusticeNexus offers the ability to automatically generate template-based
<br /> Microsoft Office documents using either online or locally installed Office tools. These documents can be saved in Portable Document Format (PDF) format. Through a combination of County-defined
<br /> business rules, workflow automation and templates, the JusticeNexus solution will be configured to automatically produce any multi-page document that the County desires, including conflict
<br /> letters, subpoenas, motions, batch documents and reports, automatically populated with data stored in the JusticeNexus solution. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA
<br /> 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 19 These documents can automatically be stored in the case’s secure SharePoint repository, while sending template-based
<br /> emails to case parties with links to securely retrieve copies. In this way, CJIS compliance is maintained, and all access to County assets is documented in JusticeNexus’ audit trail.
<br /> Document generation can be triggered by County-defined business rules, including triggers like changes to field values, case status changes or calendar entries, and can include any
<br /> data stored within the solution, including case numbers, client information, assigned attorney name(s), judicial officers, or any other data. Documents can be assigned a document type
<br /> consistent with the County’s current legacy case management system. Portals (External Website) JusticeNexus offers a public portal to provide access to case data to unlicensed users
<br /> external to the County, including the ability to upload documents and notes for external users, clients, client representatives and the public. The entire JusticeNexus solution, including
<br /> the portal, is accessible via any modern browser, including Chrome, Edge, Safari, Firefox, and other mobile versions. Access and update/read-only and upload/download functionality are
<br /> determined based on RBAC. The external JusticeNexus portal can include support for an unlimited number of roles, including law enforcement and investigative agencies, victims, witnesses,
<br /> community-based organizations, and program participants. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 20
<br /> Should a direct interface not exist for certain data trading partners, the County can define web roles to allow those actors to generate new or update existing records via the JusticeNexus
<br /> portal. Discovery information can be easily uploaded or downloaded by properly permissioned external users via the JusticeNexus portal. Using configurable web roles, access to specific
<br /> case data and functionality can be defined and controlled using County business rules. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251
<br /> Web: www.aeonnexus.com Page | 21 Workflows JusticeNexus contains a robust workflow solution to define and ensure adherence to business rules. Workflows can be simple, complex, or nested
<br /> and can be run manually or automatically when a set of criteria is met or not met, or a County-defined trigger is activated. Properly permissioned County users can specify multiple
<br /> triggers to initiate a workflow, such as: • Changes to values in the case record, • Field updates, • Specific value(s) saved to specific field(s), • Preset condi�ons, or • Dynamic condi�ons.
<br /> County users can configure triggers and workflows to be multi-pronged and based on data combinations, activities, or external data. Properly permissioned County users can modify, add,
<br /> and delete workflows as business needs change. For example, once a case completes intake in JusticeNexus, a series of automated workflows can begin. Workflows may address things as
<br /> simple as case assignment (for example, once a case intake is complete and the case has been identified as “drug-related”, the case can automatically be routed to the attorney team
<br /> responsible for drug-related offenses) or as complex as notifying all case attorneys when a case is flagged as a “Brady Officer” case (full case conflict management is part of JusticeNexus,
<br /> ensuring that all statutory requirements are met through system automation). JusticeNexus will perform field validation on any data entered, regardless of intake channel, and any data
<br /> stored within our proposed solution can be included in queries and reports. JusticeNexus leverages workflow capabilities to schedule, automate, and orchestrate tasks, business processes,
<br /> and workflows when they need to integrate apps, data, systems, and services across enterprises and between organizations. The Azure Logic Apps cloud service simplifies how organizations
<br /> 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 22 design and build scalable solutions for app integration,
<br /> data integration, system integration, enterprise application integration (EAI), and business-to-business (B2B) communication, whether in the cloud, on premises, or both. Below are
<br /> a few example workloads that can be automated using workflow: • Process and route informa�on across on-premises systems and cloud services, • Send email no�fica�ons with Office 365 when
<br /> events happen in various systems, apps, and services, • Move uploaded files from an sFTP or FTP server to Azure Storage, and • Monitor data for a specific subject, analyze the sen�ment,
<br /> and create alerts or tasks for items that need review. JusticeNexus employs powerful, in-built workflow and automation capabilities that are configurable by system administrators through
<br /> a point-and-click interface. Workflows can be nested, multi-pronged, and dependency based to define and ensure adherence to business rules. Workflows can be simple or complex and can
<br /> be run manually or automatically when a set of criteria is met or not met, or a County-defined trigger is activated. Identity Management JusticeNexus relies on integration with Microsoft
<br /> Azure AD for identity and access management (IAM) to support SSO to identify and authenticate users to the system. This model supports AD synchronization for 2121 Rosecrans Avenue,
<br /> Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 23 on premises AD connected to Azure AD, leveraging the County’s investments in Azure
<br /> AD for access and control. Existing conditional access workflows will be respected by the Power Apps environment, along with existing users, groups, guests, B2B and B2C instances.
<br /> This can trigger MFA requests based on County-designed security controls. Leveraging Azure AD allows for Conditional Access controls to leverage new or existing policies that target
<br /> specific use cases within the County’s environment without affecting all users. Some scenarios might include: • Location based MFA • Resource access from an unmanaged or shared device
<br /> • Access to sensitive information from an external network • High impact users • Defining token timeout values • External partner access 2121 Rosecrans Avenue, Suite 2390 El Segundo,
<br /> CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 24 Security and Roles In coordination with a user’s identity, JusticeNexus uses organizational security,
<br />
|