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upon log-in, allowing County end users to see real-time system data related to their daily task list. Dashboards can be configured by properly permissioned users, and County users can <br /> drill through and into dashboards to access underlying records, documents, case information, and to perform related activities. From an oversight standpoint, data can be aggregated <br /> and summarized to provide high-level reporting to County stakeholders. Any data captured within JusticeNexus is available for querying, filtering, sorting, grouping, reporting, or exporting. <br /> As a dashboard-based interface, JusticeNexus allows users to drill through dashboards and into the underlying data to access the specific case or entity records that support the dashboard. <br /> Users can drill down multiple levels and use a ‘breadcrumb’ trail to click back through to the original dashboard. Pre-built queries in JusticeNexus are known as Views. Views abstract <br /> the need to write Structured Query Language (SQL), and instead, provide a point-and-click interface for County users to create, execute, and share Views. Views are configured within <br /> JusticeNexus to include certain filters, columns, widths, and sorting. Views may be adjusted by sort order, etc. Views also drive all dashboard widgets including pie charts and bar <br /> graphs, etc. Properly permissioned County users may create their own custom dashboards and views. Results are security trimmed. Some sample dashboards have been included below, but <br /> as a highly configurable COTS solution, virtually any dashboard can be created to meet County end user requirements. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON <br /> Fax: 866.252.1251 Web: www.aeonnexus.com Page | 58 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 59 <br /> 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 60 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 <br /> |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 61 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com <br /> Page | 62 JusticeNexus also includes configurable SSRS reports that can be sorted, shared, and exported from JusticeNexus in a variety of standard formats.These reports are hyperlinked <br /> to existing records in JusticeNexus, and can be searched or printed. A few example SSRS reports have been included below. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: <br /> 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 63 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com <br /> Page | 64 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 65 Advanced Analytics Aeon Nexus can provide advanced <br /> data analytics through Microsoft Power BI, capable of producing vivid, dynamic, and interactive business intelligence reports. Microsoft Power BI provides feature-rich, dynamic reports <br /> that can include data from disparate sources external to JusticeNexus. Power BI allows users to interact with reports to highlight specific data within a dashboard and see that data <br /> reflected in other dashboards. It allows users to drill through and into aggregate data to expose more granular details: As with any dashboard in the system, if the user has proper <br /> permissions, they may “drill through” dashboard-based charts and graphs to access underlying data. 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 <br /> Web: www.aeonnexus.com Page | 66 Migration As proposed, Aeon Nexus will first migrate the County’s electronic records to JusticeNexus and any associated documents and digital assets <br /> to SharePoint Online. Aspects of our migration strategy are included below: 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com <br /> Page | 67 Planning and strategy The planning and strategy section covers project timelines, data ownership and handling, and assignment of responsibility for tasks regarding migration <br /> (extraction, provision, cleansing, and importing). It is important to a) review the type(s) of data to be migrated to the JusticeNexus solution, b) determine what volume of data is <br /> necessary to be migrated, and c) understand the tools currently in use. Awareness of environments and tools are necessary in this conversation. Aeon Nexus and the County must understand <br /> and agree on the number of environments, and which environments are to be included in the migration strategy. Aeon Nexus focuses on answering questions, such as: • Will user acceptance <br /> tes�ng (UAT) be performed on migrated data? • How many data migra�on cycles (or dry runs) will be conducted? • Have data structures and rela�onships in the des�na�on solu�on been defined? <br /> • What are the types of environments in which data migra�on ac�vi�es will take place? Data volume In the Data volume section, the County will validate that the volume of data that is <br /> being migrated has been assessed. For a successful data migration to JusticeNexus, it is crucial to have a clear understanding of the number of records that are to be migrated from <br /> County legacy ecosystems to the new JusticeNexus environment. In scenarios where Aeon Nexus is migrating high volumes of data, knowing the number of records that are involved in advance <br /> and understanding how the legacy tool(s) work will save time. Aeon Nexus focuses on answering questions, such as: • Which tables have the largest number of records? • How will large <br /> volumes of data be synchronized ini�ally for dual-write integra�on? Tooling The Tooling section addresses the tools in use and their intended use during migration. Different approaches <br /> and different stages are available, such as copying/synchronizing data between legal entities and copying data between environments. Aeon Nexus makes sure that we document how data <br /> will be extracted from the legacy ecosystem(s), transformed, and loaded back into the JusticeNexus system. Aeon Nexus focuses on answering questions, such as: • Which tools (Azure Data <br /> Studio, SQL Server Management Studio (SSMS), SQL Server Integra�on Services (SSIS)) will be used to move/copy/synchronize data between legacy tables and Jus�ceNexus en��es? 2121 Rosecrans <br /> Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 68 • Does everyone have a good understanding of the data and tools to be used <br /> during data migra�on? • What will be the accepted tool and environment solu�on (SQL Management Studio on-premises staging through Virtual Private Network (VPN), or Azure Data Studio <br /> in a Cloud environment) that is used for the data migra�on? Performance The Performance aspect of the data migration process is related to faster cycles, a better quality of data, and <br /> eventual, achievable cutover timing. As such, it is important to determine the most ideal technical and functional setup to support ongoing performance improvement, while conducting <br /> multiple rounds of tests to validate that setup. Aeon Nexus focuses on answering questions, such as: • What are the characteris�cs of the legacy environment that is planned for data <br /> migra�on? • Does the data migra�on plan include non-func�onal requirements? • Has performance-related setup been considered and planned? Data transformation Data transformation includes <br /> the processes for Data Standardization, Data Normalization and Data Cleansing as part of the Data Migration. Aeon Nexus focuses on answering questions, such as: • What are the data <br /> standardiza�on opportuni�es for legacy data migra�on into Jus�ceNexus? • What data normaliza�on can be implemented as part of the migra�on process? • Are there business rules that can <br /> be applied to legacy data sources for data cleansing? Data validation Data validation in JusticeNexus is a mandatory step to ensure that migrated data is complete and aligned to the <br /> business requirements. The data validation must be well documented, with all necessary criteria defined. Aeon Nexus focuses on answering questions, such as: • What is the plan to validate <br /> the data a�er migra�on (data quality, data forma�ng, and so on)? 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com <br /> Page | 69 Testing Testing the migrated data in JusticeNexus is essential to the entire data migration process. The aim is to ensure that the testing is thoroughly documented; that unit <br /> tests exist, and that the results are accounted for and transferred to the next data migration cycles. Aeon Nexus focuses on answering questions, such as: • Have unit tests been defined <br /> for tes�ng migrated data in Jus�ceNexus (Azure DevOps)? • How will the test results be documented (Support Portal / Azure DevOps)? • Is error handling planned and accounted for (Support <br /> Portal / Azure DevOps)? Prior to production data migration, Aeon Nexus will work with the County’s IT team currently responsible for the legacy application ecosystem to map fields <br /> from the current legacy application ecosystem to JusticeNexus. These teams will work together to capture, validate, and cleanse the existing legacy data, documents, and other digital <br /> assets prior to migration to JusticeNexus. As a best practice, Aeon Nexus suggests an iterative approach to data migration. We suggest executing multiple “dry run” migrations against <br /> the entire data set(s) to be migrated. After each dry run, County IT and Aeon Nexus will work together to document any errors or shortcomings. Aeon Nexus will make any necessary adjustments <br /> to the migration jobs, and County resources will perform any necessary data cleansing on records that error out, with assistance from Aeon Nexus. Aeon Nexus will execute dry run migrations <br /> over and again until no errors are present. This process ensures that all records adhere to migration rules and no errors are found prior to the actual production migration and has <br /> the added benefit of reducing migration run time. At the end of the migration process, Aeon Nexus will provide reports of the number of records read vs. written, by type, to account <br /> for all migrated data. During migration, related data of different types, such as notes, attachments, documents, and other digital assets will be uploaded and associated with the relevant <br /> case(s). To migrate the County’s data, Aeon Nexus suggests a “trickle data migration” approach, due to the large volume of data and limited downtime availability. Aeon Nexus will perform <br /> an initial load the week prior to Go-Live, and then perform a delta load just prior to Go-Live. We will migrate documents and other digital assets from the County’s current storage <br /> mechanism to SharePoint using PowerShell scripts. Before migrating data, Aeon Nexus will work with the County’s IT team to map and define the business rules and migration strategy, <br /> performing several dry runs to validate and cleanse the data to be migrated and to reduce the time required for production migration. Integration JusticeNexus integrates with nearly <br /> any other application the County uses. The Microsoft Power Platform upon which JusticeNexus is built, utilizes a metadata-driven architecture. It provides web application programming <br /> interfaces (APIs) that implement the Open Data (OData) v4 protocol and supports real 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: <br /> www.aeonnexus.com Page | 70 world Service Oriented Architecture (SOA). By exposing data and business processes as APIs, it allows other systems to integrate seamlessly. The platform <br /> controls access to data through County-defined user security and can support current and future information sharing needs using Global Justice XML and National Information Exchange <br /> Model (NIEM) standards. Our proposed solution provides a robust set of APIs and support for XML web services, Representational State Transfer (REST), Web Services Description Language <br /> (WSDL) and Simple Object Access Protocol (SOAP) that support application integration from very simple relationships to integrations requiring complex business rules and data exchanges. <br /> Our solution offers a full software development kit (SDK) and APIs that can be used to extend and customize the system to meet the unique data sharing requirements of the County and <br /> connect to other technologies with built-in integration between internal and external systems, helping to reduce operational costs and provide fast access to functionality. JusticeNexus <br /> also interfaces directly with Microsoft Power Automate (formerly Microsoft Flow). Power Automate provides unprecedented ability to automate business processes and integrate with <br /> other solutions - from mobile-friendly manager approvals of requests through SharePoint lists to scheduled emails based on data changes in a SQL Azure database - and push information <br /> through Microsoft Power BI for near real-time analysis. Almost all essential services can be connected and integrated using Power Automate. Power Automate is easy to use and offers <br /> a point-and-click graphical interface, user-friendly templates, and connectivity to a wide range of services, from communication services like Twitter, Slack, and Yammer to Excel <br /> Online, SharePoint, Wunderlist, and Google Calendar. Power Automate can also securely connect JusticeNexus to data trading partners, social media, including Facebook and Instagram. <br /> Just a few of the over 300 connectors available can be found below in graphical format: 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 <br /> Web: www.aeonnexus.com Page | 71 JusticeNexus can also leverage Azure Logic Apps, a cloud service that helps organizations schedule, automate, and orchestrate tasks, business processes, <br /> and workflows when they need to integrate apps, data, systems, and services across enterprises and between organizations. The Azure Logic Apps cloud service simplifies how organizations <br /> design and build scalable solutions for app integration, data integration, system integration, enterprise application integration (EAI), and business-to-business (B2B) communication, <br /> whether in the cloud, on premises, or both. Below are a few example workloads that can be automated using Azure Logic Apps: • Process and route information across on-premises systems <br /> and cloud services, • Send email notifications with Office 365 when events happen in various systems, apps, and services, • Move uploaded files from an SFTP or FTP server to Azure Storage, <br /> and • Monitor tweets for a specific subject, analyze the sentiment, and create alerts or tasks for items that need review. The Microsoft Power Platform also has built-in support for <br /> publishing messages to Azure Service Bus. The County can utilize Azure Service Bus to simplify enterprise cloud messaging between applications and services, even when one or more is <br /> offline. Available in every Azure region, this fully managed service eliminates the burdens of server management and licensing. Asynchronous operations give the County flexible, brokered <br /> messaging between client and server, along with structured first-in, first-out (FIFO) messaging, and publish/subscribe capabilities. Azure Service Bus allows the County to build durable <br /> messaging topologies with complex routing and increase overall availability, without complex firewall, network, or Virtual Private Network (VPN) configuration, and use the Hybrid Connections <br /> feature within Service Bus Relay. These services provide the County with enhanced authentication and connectivity through the cloud, and the ability to see and monitor activity. <br /> 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 Web: www.aeonnexus.com Page | 72 Cost Proposal Aeon Nexus presents pricing <br /> in the following format: Software/Licensing To access the JusticeNexus solution, County users will need to be licensed on an annual basis for the Microsoft Power Platform, as well as <br /> licensed for JusticeNexus. (Existing Microsoft Dynamics licensing or Microsoft Power Apps per user licensing can be used for the Power Platform.) The County will also require a single <br /> (1), annual JusticeNexus site license, two (2) instances of Microsoft Power Automate, one (1) instance of Encodian Flowr and one (1) instance of Encodian Indxr. Solution Implementation <br /> Aeon Nexus will work with County stakeholders and the project team to achieve identified deliverables/milestones on a firm-fixed basis for up to 500 hours of configuration/customization. <br /> Ongoing Support Included with the annual JusticeNexus site license and JusticeNexus user licenses, is 24/7 end user support. Additional Services Should the County wish to consider <br /> additional scope at any point during the project, Aeon Nexus has provided a blended hourly rate; however, scope can be considered as firm-fixed if requirements are well-documented. <br /> Annually Software/Licensing Microsoft 365 Power Apps Premium $ 8,880.00 Microsoft 365 Power Automate $ 960.00 JusticeNexus Site License (Annual) $ <br /> 250,000.00 JusticeNexus User License (Annual) $ 44,400.00 Encodian Flowr $ 5,499.00 Encodian Indxr $ 2,499.00 TOTAL SOFTWARE $ <br /> 312,238.00 Optional Services Per Hour Any additional customization/configuration $237.50 2121 Rosecrans Avenue, Suite 2390 El Segundo, CA 90245 |Tel: 213.866.AEON Fax: 866.252.1251 <br /> Web: www.aeonnexus.com Page | 73 Appendix A End User Licence Agreement Encodian Flowr Encodian Vertr Encodian Trigr Encodian Indxr Last updated: 23rd August 2023 <br /> Document classification: Public The information contained in this document is proprietary. All rights reserved. Please read carefully This licence agreement (Licence) is a legal agreement <br /> between you (Licensee or you) and Encodian Solutions Limited, company number 10200243, of Blythe Valley Innovation Centre, Central Boulevard, Blythe Valley Business Park, Solihull B90 <br /> 8AJ, United Kingdom (Licensor, us or we) for: a. Encodian computer software and the associated media (Software), made accessible to you by subscription (User Subscription); and <br /> b. online documents, available at our website online here (Documents). We licence use of the Software and Documents to you on the basis of this Licence. We do not sell the Software <br /> or Documents to you. We remain the owners of the Software and Documents at all times. You should print a copy of this Licence for future reference. IMPORTANT NOTICE TO ALL USERS: <br /> • BY CLICKING ON THE "ACCEPT" BUTTON BELOW YOU AGREE TO THE TERMS OF THIS LICENCE WHICH WILL BIND YOU (AND YOUR EMPLOYEES). THE TERMS OF THIS LICENCE INCLUDE, IN PARTICULAR, LIMITATIONS <br /> ON LIABILITY IN CLAUSE 4 AND CLAUSE 5. • IF YOU DO NOT AGREE TO THE TERMS OF THIS LICENCE, YOU MUST CLICK ON THE "REJECT" BUTTON BELOW AND YOU MAY NOT ACCESS THIS SOFTWARE OR DOCUMENTS. <br /> 1. GRANT AND SCOPE OF LICENCE 1.1. In consideration of payment by you of the agreed subscription fee and you agreeing to abide by the terms of this Licence, we grant to you a non-exclusive, <br /> non-transferable licence to use the Software and the Documents on the terms of this Licence. 1.2. You may: Document classification: Public The information contained in this <br /> document is proprietary. All rights reserved. a) download, install and use the Software for your internal business purposes only in accordance with the usage limitations of the Software, <br /> pursuant to your User Subscription, set out in the Documentation and agreed to by you; b) receive and use any free supplementary software code or update of the Software incorporating <br /> “patches” and corrections of errors as may be provided by us from time to time; and c) use any Documents in support of the use permitted under this clause 1.2 and make copies of the <br /> Documents as are reasonable necessary for its lawful use. 2. RESTRICTIONS 2.1. Except as expressly set out in this Licence or as permitted by any local law, you undertake: a) not <br /> to copy the Software or Documents except where such copying is incidental to normal use of the Software, or where it is necessary for the purpose of back-up or operational security; <br /> b) not to rent, lease, sub-license, loan, translate, merge, adapt, vary or modify the Software or Documents; c) not to make alterations to, or modifications of, the whole or any <br /> part of the Software, nor permit the Software or any part of it to be combined with, or become incorporated in, any other programs; d) not to disassemble, decompile, reverse-engineer <br /> or create derivative works based on the whole or any part of the Software nor attempt to do any such thing except to the extent that (by virtue of section 296A of the Copyright, Designs <br /> and Patents Act 1988) such actions cannot be prohibited because they are essential for the purpose of achieving inter-operability of the Software with another software program, and <br /> provided that the information obtained by you during such activities: i. is used only for the purpose of achieving inter-operability of the Software with another software program; <br /> and Document classification: Public The information contained in this document is proprietary. All rights reserved. ii. is not unnecessarily disclosed or communicated without <br /> our prior written consent to any third party; and iii. is not used to create any software which is substantially similar to the Software; e) to keep all copies of the Software secure <br /> and to maintain accurate and upto-date records of the number and locations of all copies of the Software; f) to supervise and control use of the Software and ensure that the Software <br /> is used by your employees and representatives in accordance with the terms of this Licence; and g) not to provide or otherwise make available the Software in whole or in part (including <br /> but not limited to program listings, object and source program listings, object code and source code), in any form to any person other than your employees and representatives without <br /> prior written consent from us. 3. INTELLECTUAL PROPERTY RIGHTS 3.1. You acknowledge that all intellectual property rights in the Software and the Documents anywhere in the world belong <br /> to us, that rights in the Software are licensed (not sold) to you, and that you have no rights in, or to, the Software or the Documents other than the right to use them in accordance <br /> with the terms of this Licence. 3.2. You acknowledge that you have no right to have access to the Software in source code form. 4. LIMITED WARRANTY 4.1. To the extent permitted <br /> under law, we provide no warranties (whether implied or otherwise) to you in relation to the Software or the Documents under this Licence, and all such warranties are excluded. Please <br /> refer to the agreement under which you paid the purchase price for the Software for details of any warranties provided under that agreement. Document classification: Public <br /> The information contained in this document is proprietary. All rights reserved. 5. LIMITATION OF LIABILITY 5.1. You acknowledge that the Software has not been developed to meet your <br /> individual requirements, including any particular cybersecurity requirements you might be subject to under law or otherwise, and that it is therefore your responsibility to ensure that <br /> the facilities and functions of the Software as described in the Documents meet your requirements. 5.2. You agree not to use the Software or Documents for any re-sale purposes. <br /> 5.3. We shall not in any circumstances whatever be liable to you, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, arising under or in connection <br /> with the Licence for: a) loss of profits, sales, business, or revenue; b) business interruption; c) loss of anticipated savings; d) wasted expenditure; e) loss or corruption <br /> of data or information; f) loss of business opportunity, goodwill or reputation; where any of the losses set out in clause 5.3(a) to clause 5.3(f) are direct or indirect; and g) <br /> any special, indirect or consequential loss, damage, charges or expenses. 5.4. Other than the losses set out in clause 5.3 (for which we are not liable), our maximum aggregate liability <br /> under or in connection with this Licence whether in contract, tort (including negligence) or otherwise, shall in all circumstances be limited to a sum equal to 100% of the licence fee. <br /> This maximum cap does not apply to clause 5.5. 5.5. Nothing in this Licence shall limit or exclude our liability for: Document classification: Public The information contained <br /> in this document is proprietary. All rights reserved. a) death or personal injury resulting from our negligence; b) fraud or fraudulent misrepresentation; or c) any other liability <br /> that cannot be excluded or limited by English and Welsh law. 5.6. This Licence sets out the full extent of our obligations and liabilities in respect of the supply of the Software <br /> and Documents. Except as expressly stated in this Licence, there are no conditions, warranties, representations or other terms, express or implied, that are binding on us. Any condition, <br /> warranty, representation or other term concerning the supply of the Software and Documents which might otherwise be implied into, or incorporated in, this Licence whether by statute, <br /> common law or otherwise, is excluded to the fullest extent permitted by law. 6. SUSPENSION AND TERMINATION 6.1. We may suspend this Licence if the organisation from which you purchased <br /> the Software breaches or may breach the agreement between us and that organisation for the duration of time that the breach remains unremedied. 6.2. We may terminate this Licence <br /> immediately by written notice to you if you commit a material or persistent breach of this Licence which you fail to remedy (if remediable) within 14 days after the service of written <br /> notice requiring you to do so. 6.3. On termination for any reason: a) all rights granted to you under this Licence shall cease; b) you must immediately cease all activities authorised <br /> by this Licence; and c) you must immediately and permanently delete or remove the Software from all computer equipment in your possession. Document classification: Public <br /> The information contained in this document is proprietary. All rights reserved. 7. COMMUNCATIONS BETWEEN US 7.1. We may update the terms of this Licence at any time on notice to you <br /> in accordance with this clause 7. Your continued use of the Software and Documents following the deemed receipt and service of the notice under clause 7.2 shall constitute your acceptance <br /> to the terms of this Licence, as varied. If you do not wish to accept the terms of the Licence (as varied) you must immediately stop using and accessing the Software and Documents on <br /> the deemed receipt and services of the notice. 7.2. If we have to contact you, we will do so by pre-paid post to the address you provided in accordance with your agreement to purchase <br /> the Software. 7.3. Note that any notice: a) given by us to you will be deemed received and properly served 24 hours after it is first posted on our website; and b) given by you <br /> to us will be deemed received and properly served three days after the date of posting of any letter. 7.4. In proving the service of any notice, it will be sufficient to prove, in <br /> the case of posting on our website, that the website was generally accessible to the public for a period of 24 hours after the first posting of the notice. 8. HOW WE MAY USE YOUR PERSONAL <br /> INFORMATION 8.1. Under data protection legislation, we are required to provide you with certain information about who we are, how we process the personal data of those individuals <br /> who use the Software and the Documents and for what purposes and those individuals’ rights in relation to their personal data and how to exercise them. This information is provided <br /> here at the following URL: https://www.encodian.com/policies/privacy-policy/ and it is important that you read that information. Document classification: Public The information <br /> contained in this document is proprietary. All rights reserved. 9. OTHER IMPORTANT TERMS 9.1. We may transfer our rights and obligations under this Licence to another organisation, <br />