2024-06-25 Merit Appeals Board Minutes

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Merit Appeals Board June 25, 2024 MS. TOKIHIRO: So, the positions are in the HR budget and are, basically, transitioned to the department once we have a trainee identified. So, we would run the recruitment as HR. And then but it's for this Professional Development Trainee position. So, say for example, if the Planning Department came to me with a memo—said they wanted to participate in the program, identified who was going to be the mentor, identify the career path position that they're seeking to help someone qualify for then HR would run the recruitment, develop an eligible list, and then refer the list to Planning for selection. So, HR gets to run these recruitments. So, yes, we can run internal first—and then, go to open, which is how we handle recruitments in HR. CHR. CABANAS: Okay. `Cause you keep on saying "could"—so "could" to me, couldI'm being technical but in HR we are technical. `Cause "could" mean—"could" means an option to me. MS. TOKIHIRO: Yeah. So, in HR every appointing authority—and so I used the word "could" `cause I can make the decision as the head of the department how HR handles recruitments for HR positions. I use the word "could" because even though I'm the Director of HR, I cannot force all departments to run recruitments internally first. So, I apologize for any confusion but I just try and clarify. So, for these 10 positions yes, we'll run the internal. CHR. CABANAS: Why can't you say, "Hey, department"—' cause we've done this before "As part of the merit system give the opportunity to our employees first." I mean, why we do there's a danger there because then you're going to start having people maneuvered to get their friends in when you may have an existing employee in some department interested there's a fly flying around here—interested in the thing. So, I just want to make sure that— MS. hatMS. TOKIHIRO: So, when a department comes in with a Request to Fill they have to identify the method that they want to use to fill the position. So, internal within the department, internal within the County, or open competitive. And so, if someone selects open competitive, the Recruitment and Examination staff reaches out to them in email and reminds them that we're wanting to enforce the merit principle and we're encouraging them to run an internal recruitment first. It's up to the department how they address that, but we're contacting them every single time and reiterating that the opportunities should be provided internally first. CHR. CABANAS: Okay. The only reason why I say that is because if you're just sending an email, are you having the dialogue with the department or the department head because sometimes they may not get it where HR is coming from. MS. TOKIHIRO: They Page 11