HomeMy WebLinkAboutSTU.25-02 Pohaha I Ka Lani - Koaekea 25 02
County of Hawaii
q OFFICIAL USE ONLY.•
Department of Finance
Property Management Division STU.25-_02
25 Aupuni Street, Suite 1101
Rcv,d: 9/2/24 11:23p
'+ Hilo, HI 96720
Telephone: (808) 961-8069
Approved:
IIID 1111'181'011'11"'C''SII° 1, 2015 i o .lid'tt tu�,,, 3(), 2016
DEADLINE TO FILE IS September 3, 2024, BY 4:30 PM
as evidenced by the County of Hawaii time clock (HST)
❑ Management Planning (see Instructions)
✓❑ Maintenance Activities and Public Education (see Instructions)
STEWARDSHIP GRANT APPLICATION
Public Access, Open Space, and Natural Resources Preservation
Maintenance Fund
• Applications may be returned if instructions are not followed.
• Please use the tables provided. Do not substitute other formats or alter the application form.
• Fit responses in the fields provided and use additional pages, as needed.
• Attachments (i.e., maps, labeled photos illustrating your project activities, detailed budget narratives,
consultant proposals, etc.) can be included in addition to the required documents.
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A. NAME AND ADDRESS OF ORGANIZATION:
Pohaha I Ka Lani
P. O. Box 412
Kurtistown, HI 96760
B. PERSON TO CONTACT:
Jesse Keone Potter
A �yo l'i req PPr^,u'irll Ekp'I; ]ipl; s o i 11u�11I Uv'I'l �yv' opl; �FgI,i Q,, '20'2 . i:'�F r���F�F°Ai 1Q1�:00 lo '2:00
Yes ❑ No
If you checked no,please assign someone from your organization to attend with knowledge of the proposed
projects, budget costs, and provide an email address above.
FINAL 2025 Stewardship Grant Application,Page 1 of 13
25 02
C. PROJECT NAME (see Instructions):
Koa'ekea
D. PROJECT LOCATION (Use TMKs. See Instructions)
4-8-04:06
E. PROJECT COST (see Instructions):
For Management Planning For Maintenance Activities and Public Education
Amount Requested: $ 0.00 Amount Requested: $ 80,400.00
Applicant Share: $ o.o o Applicant Share: $ 9,576.00
Other Resources: $ 0.00 Other Resources: $ 0.00
F. REQUIRED DOCUMENTS:
Non-profit 501 (c)(3), IRS Letter of Determination
Copy of Organization Bylaws and Mission Statement
DCCA Certificate of Vendor Compliance
ZLetter of Authorized Signer for Organization
G. CERTIFICATION:
The applicant shall secure all necessary approvals and permits from other affected federal, state, and county
agencies as necessary to comply with all applicable laws and regulations. This may require permits from the
Department ofLand and Natural Resources (DLNR) ifparcels are within the State Land Use Conservation
District or contain historic sites, burials, and/or sensitive natural or cultural resources. The applicant certifies
that the information contained in this application is true and correct to the best of his/her knowledge.
Name of Authorized Representative: Kulia K. Tolentino-Potter
Title: President
Signed: " Date: 09/02/2024
FINAL 2025 Stewardship Grant Application,Page 2 of 13
25 02
PROJECT PLAN
A. PROJECT NAME (see Instructions):
Koa'ekea
B. PROJECT LOCATION (Use TMKs. See Instructions):
4-8-04:06
C. IDENTIFY PERSONS AND ORGANIZATIONS WHOM YOU EXPECT WILL
PARTICIPATE IN THE PROPOSED PROJECT ACTIVITIES (see Instructions):
Hawai'i Island residents, UHH and HCC students i.e. UHH Hawaiian Studies, UHH Anthropology,
HCC English, UHH and HCC Geography, Honoka'a School, HPA, Kanu O Ka 'Aina, GIVE
Volunteers, students from different halau hula, HO`A, & Waipi'o Valley taro farmers, Hawai'i
Pacific University,
D. PROPOSAL AND PROJECT DESCRIPTION (Briefly describe the long-range goal(s)
for the property and the objectives o f your proposal for stewardship grant funding. See example
in Instructions)
What is the long-range goal or vision for the property?
The long-range goal of this project is to connect individuals & families with 'aina stewardship and
cultural education to increase cultural awareness, social cohesion, and the role of the Waipio
Lookout to protect Waipio Waipio Valley and serve as a community gathering place.
This parcel was purchased in an effort to preserve important lands and provide them with healthy
stewardship. Pohaha I Ka Lani has been working to steward TMK 4-8-04:06 in a way that aligns
with the established community intent to protect and preserve the cultural and scenic integrity of
the area. This stewardship advocates for the community and all levels of government to work
together to protect and preserve TMK 4-8-04:06, the Waipio Rim area, as well as the cultural
kipuka of Waipio Valley.
As the last piece of property before the descent into historic Waipi'o Valley, the PONC property
has infinite potential to become a vital buffer, not just to protect the cultural kipuka of Waipi'o
Valley, recognized as one of Hawai`i`s most pristine natural and cultural resources, but also to
assist in the solidification of the Waipi'o Preservation Buffer.
FINAL 2025 Stewardship Grant Application,Page 3 of 13
25 02
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
❑ Management Planning Maintenance Activities and Public Education
As stewards of the Waipi'o Valley Lookout PONC parcel since 2016, through the help of many
schools, families, partnerships with other organizations, and visitors, there has been much progress.
Removal of layers of trash that was buried on the property, removal of invasive trees, establishment
of gardens, on-going hosting of groups, and offering opportunities for many to participate and benefit
from. We will continue to invite individuals, families, schools, and organizations to help expand upon
Pohaha I Ka Lani's cultural education and land stewardship of the ethnobotanical gardens and
educational space at Koa'ekea.
OBJECTIVES:
1) Conduct baseline site maintenance of grass, fenceline, and ethnobotanical gardens.
Grass maintenance is required to be done monthly, especially due to guinea grass around property
and along fenceline. Slopes need to be maintained so as to have their grade and contour visible for
participants and the public. The native gardens are established but need regular maintenance due
encroaching guinea grass and other weeds to ensure aesthetic maintenance and upkeep of site in
various areas that have been planted.
2) Host volunteers, groups, malama 'aina workdays, and educational workshops for cultural
education and land stewardship.
Volunteers through informal volunteer hostings, formal group hostings (educational, community,
cultural, business, etc.), and malama `aina workdays will help to cultivate and maintain
ethnobotanical gardens. Educational workshops focus indigenous Hawaiian culture, practices &
history, with an emphasis on Waipio Valley. All participants will be educated of the PONC sites
environmental, cultural and social significance, along with overall history and culture of Waipi'o
Valley and the surrounding areas, such as Kukuihaele, Lalakea, Mahiki, Hamakua, etc.
3) Improve the safety and access around ethnobotanical gardens and educational space.
As an open space site with mild to steep slopes, safe access around the property needs to be
maintained for staff, program participants, and the general public. Slopes need to be maintained so
as to have their grade and contour visible for participants or the public. Some areas would benefit
from cement stepping stones place for safe walking. Interior fencing would be installed along areas
that are above steep slopes to prevent participants or the public from falling.
4) Reduce fire hazard of bamboo, guinea grass, and other fuel sources.
The property has fuel sources of guinea grass, running bamboo, and fallen branches after high
winds that need to be maintained at low levels and reduced over time. Invasive bamboo, guinea
grass, and the thousands of acres of Eucalyptus grandis above the PONC property pose additional
risk as adjacent fuel sources, along with nearby homes. Continuation of wildfire prevention.
5) Repair fence or gates as needed.
Fence and gate repairs are needed currently and also as regular maintenance.
FINAL 2025 Stewardship Grant Application,Page 4 of 13
25 02
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
�F—I Management Planning ❑ Maintenance Activities and Public Education
FINAL 2025 Stewardship Grant Application,Page 5 of 13
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F. PERMITS/APPROVALS (See Instructions for examples of permits approvals. Remember
that it is the applicant's responsibility to comply with and secure all necessary approvals and
permits from federal, state, and county agencies as required.)
Do any of the proposed stewardship activities require any federal, state, or county permits
or approvals?
If yes, explain why. If not needed, explain why.
N/A
FINAL 2025 Stewardship Grant Application,Page 8 of 13
25 02
G. MANAGEMENT/PRESERVATION PLANS REVIEWED (See Instructions. Use
additional pages as needed.)
1. Please elaborate on how the proposed project activities align with existing plans, if there
are existing plans.
According to the 1990 Hmakua Regional Plan Executive Summary, Zone 3 Kukuihaele to Waipi'o,
where TMK 4-8-04:06 is located, is "the most culturally and historically sensitive area in Hamakua."
Because of this special status, the plan's Executive Summary recommends that efforts need to be
made "to ensure that future use will continue to reflect the rural ambiance and character of the
area." This need to protect and preserve this area is further substantiated by survey findings
conducted through a series of public and community meetings. These findings clearly state that,
"The preservation of the Waipio Rim is an unqualified precondition to consideration for
development." According to the aforementioned Executive Summary, this Waipi'o Rim
Preservation Buffer was established "to preserve the cultural and scenic integrity of the rim by
preventing development and view plane encroachment from private structures. Uses consistent
with this intent include reforestation with rare, endangered and other species, and provision for a
wilderness park with outdoor recreational areas combining passive activities such as hiking and
picnicking."
The Waipi'o Lookout PONC parcel is the first parcel along the Waipi'o Rim Preservation Buffer,
and should continue to be stewarded as a culturally and historically sensitive place that serves the
community and Waipi'o Valley.
2. If you are proposing to produce a management and/or preservation plan, please explain
why such additional planning is needed.
N/A
FINAL 2025 Stewardship Grant Application,Page 9 of 13
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25 02
I. APPLICANT INFORMATION
1. Brief history of the applicant organization. Include the date of incorporation as a
non-profit organization.
Pohaha I Ka Lani's mission is to revitalize and advance indigenous Hawaiian culture.
Established in 2001, and incorporated as a nonprofit in 2009, Pohaha I Ka Lani conducts place
based land stewardship, cultural education, and community engagement at sacred places
surrounding Waipi'o Valley (Hamakua District) and 'Ola'a (Puna District) on Hawai'i Island. We
offer the community meaningful, enriching opportunities to malama 'aina and understand the
significance of Waipi'o Valley as a wahi pana.
Pohaha I Ka Lani has a longstanding commitment to malama 'aina through physical
stewardship of land and collaboration with communities, government, and private agencies to
preserve the Waipi'o Valley area. Board members and personnel include expert Hawaiian
educators, natural resource managers, cultural practitioners, science educators, and
agricultural leaders with extensive land stewardship experience. Members have impressive
academic and cultural backgrounds including in depth knowledge of Waipi'o, Hamakua history,
land stewardship, and traditional practices, including local songs, hula, and chants.
2. Other source(s) of financial support:
None
FINAL 2025 Stewardship Grant Application,Page 12 of 13
2�'u 0")
3. Please provide up to three examples of successfully completed projects or related
experiences.
1. IHo'ola is Koaekea: We have been stewarding IKoaekea through, the Pub,llic Access,
Open Space, and Natural (Resources Preservation Maintenance Grant with the County of
HawaiI since January 2016. Through our stewardship, we, along with many local and
visiting individuals vollunteeredl many hours to clean up and care for Koa'ekea. We
focused on removing items that had been dumped in the area prior to our stewardship.
Volunteer work included removing 13 abandoned vehicles, removing over 70 loads of
trash, utilizing our personal) trucks. We established many gardens after removing invasive
trees and (plants. Volunteered to cut large Norfolk trees that were leaning towards the
neighbor's home. Volunteered to cut over 10 IMaingo trees that were growing too close
together and constantly dropping branches. Volunteered to cut a lunch wagon in sections
that was left on the PCN C parcel for many years and a large Banyan Tree growing out of
it. Utilized a 5 foot blade attached to our saw to cut through a large tree that had uprooted
itself many years ago and landed on a Toyota Tacoma. We constantly needed to dig trash
out of the ground since the trash was previously dumped and buried (prior to our
stewardship').
2. IKahiuli, Feeding program,, land stewardship progirami. Through, this prograim we were able to assist
families by providing produce boxes, Iprepalred meals, assistance with la'au Ilapaau, home essential
items and opportunities for people to assist with growing food and medicine. We continued to help
faimilies throughout Hawai'i until this day. We also assisted families on Maui with providing traditional
la'au lapa'aui, school clotlhingi for kids, clothing for adults, food, back packs for kids, bags of taro was
also shipped through air cargo. We also assisted with providing items for babies which included cloth
diapers, clothing and other essential items.
3. Likol No Ka Lama: Stewardship of'aina in which we provided mo'olello, teaching) people place
names of Waipi'o Valley and surrounding area, traditional farming practices, food prep, la'au lapa'au,
hang no'eau such as making poi boards, poi (pounders, lei making,, hula, chanting and) mele.
I Please initial below that the applicant understands the following documents, shall be
required if awarded stewardship grant funds.
Initial Documents
KTP Ceilificale of insufarree with Courity of Ilawal'i named as additional insured.
Semi and aramal reports, which shall include acconiplishinents, financial statements explaining
KTP expenditures, qjects in Eocess, conuillillity involvement, and overall
overall status of projects.
Organization shall inurrediately contact the Department of Finance, Property Management
KTP Division, upoji dissolution of the orgarrizati011or changes ill the orgawntion that n-lay affect the
Stewardship Grant Application or Agreentents,
Organization i.nay be required to pro�vide other docunienis as, requested by the County of
KTP Hawair, Department of Finance.
Nlahalo!
Should you have any questions,please contact the Property Management Division at
(80�8) 961-8069 or by Email-
FINAL 20�25 Stewardship GrantApplication,Page 13 of 113
25 02
2025 POMC Budget Narrative
OBJECTIVE 1) Conduct baseline site maintenance of grass, fenceline, and
ethnobotanical gardens.
Activities
1) Grass Maintenance
Mowing, string trimming, blading (trimmer w/blade), remove or chip downed branches after
high winds, and other grass &weed maintenance.
- Mowing and front fenceline string trimming twice monthly
- Blading of large guinea grass and additional weed whacking twice monthly
- High wind clean up as needed.
Budgeted Amount: $12,000
- $1,000/month x 12 months=$ 12,000.
- Primary work plan intended to be individual(s)who are Pohaha I Ka Lani employees
to conduct work as separate, dedicated and recorded additional work beyond their
general duties as an employee.
- Additional contracted work to be used as needed.
Plan & Coordinate work (Grass Maintenance)
- General planning & coordination, including communication with staff& contractors,
equipment& supplies preparation.
In-Kind Applicant Share: $1,008.00
- Project Manager: 2hr/month x 12 months x $42/hr= $1,008.00
2) Native Garden Maintenance& On-Site Education Presence
Regular native garden maintenance and volunteer work preparation, and on-site education for
public.
- Weeding,planting, and cultivation.
- Prepartion for volunteer work, i.e. group hostings, malama aina events, etc.
- Educaitonal interaction with public.
Budgeted Amount: $24,000
- 2 individuals x 8 days per month x 6 hours/day x $25/hr. _ $ 2,400/month x 12=$
24,000
- Primary work intended to be contracted individuals will be hired as possible.
o Various individuals have been utilized in the past and recently.
- Secondary work plan intended to be Pohaha I Ka Lani officers, board members,
and/or staff to conduct work as separate, dedicated and recorded additional work
beyond their general duties as an officer, board member, or employee.
25 02
Plan & Coordinate work (Native Garden Maintenance)
- General planning & coordination, including communication with staff& contractors,
equipment& supplies preparation.
In-Kind Applicant Share: $1,008.00
- Project Manager: 2hr/month x 12 months x $42/hr= $1,008.00
OBJECTIVE 2) Community & Education HostingHost volunteers and
malama aina events for cultural education and land stewardship.
Activities
1) Host volunteers, groups, malama aina workdays, and educational workshops for
cultural education and land stewardship.
- Average 4 hostings per month(informal volunteer hosting or formal group hosting,
malama `aina workdays, or educational workshops)
o Informal volunteer hostings average 1-2 per month
o Formal group hosting, workday, or workshop 2-3 per month
- Hosting includes:
o Preparation of site and supplies, transport& setup of tents, tables, water, PPE
o Preparation and sharing of mo`olelo (oral history) and `oli (chant).
- Formal hostings require additional: a) coordination with group leaders and/or
participants; b) site setup including tents, tables, water, tools, etc. for larger groups; c)
food preparation due to diet restrictions, larger group size, etc.
Budgeed Amount: $33,600
- Group Hosting Honorarium: $21,600
o Hosting Honorarium: 6 hostings/month x $300/hosting x 12 months = $21,600
o Primary work plan intended to be Pohaha I Ka Lani officers, board members,
and/or staff to conduct work as separate, dedicated and recorded additional
work beyond their general duties as an officer, board member, or employee.
o Secondary work plan intended to be contracted individuals will be hired as
possible.
■ Various individuals have been utilized in the past and recently.
o Hosting payments to be matched with record of site activities.
- Small Hand tools: $1,000
o New &replacement picks, sickles, rakes, trash barrels, wheel barrows, etc.
- PPE Supplies: $1,000
o Gloves, eye protection, hearing protection
- Misc Supplies: $2,000
o Health & sanitation supplies, trash bags, replacement pop-tents, water jugs,
etc.
- Food for Volunteers: $8,000
25 02
o Snacks, refreshments, and meals for volunteers &participants
Plan & Coordinate work
- General planning & coordination, including communication with staff,participants, &
group leaders, equipment& supplies preparation, etc.
In-Kind Applicant Share: $6,048.00
- Board President&Project Manager:
o Hostings: 2hr/hosting x 6 hostings/month x 12 months x $42.00/hr= $6,048
OBJECTIVE 3) Safety & Access Maintenance: Improve the safety and access
around ethnobotanical gardens and educational space.
Activities
1) Safety &Access Maintenance Work
Interior fenceline, stairs & steps maintenance
- Maintain 100ft of interior fencing along slope heading up to bamboo stand and 160ft
of interior fencing along slope from valley viewpoint to back of property
- Maintenance of approx. 150ft of various steep walkway areas around the property.
Budgeted Amount: $3,600
- $300/mo x 12 months = $3,600
Plan & Coordinate work
- General planning & coordination, including communication with staff& contractors,
equipment& supplies preparation.
In-Kind Applicant Share: $504.00
- Project Manager: lhr/month x 12 months x $42/hr= $504.00
OBJECTIVE 4) Reduce fire hazard of bamboo, guinea grass, and other fuel
sources.
Activities
1) Fuel Load reduction: Maintain and reduce bamboo and tall,dry guinea grass fuel load
- Additional hours to baseline maintenance to focus on bamboo, guinea grass, and other
fuel sources.
- Bamboo stalks will be chipped and used as mulch where it will hold moisture more
easily, while bamboo leaf litter will be bagged and hauled away from the property.
o Bamboo and it's leaf litter is highly flammable.
25 02
- Guinea grass will be cut down.
- Both will have their roots either removed or killed.
Budgeted Amount: $3,600
- $300/month x 12 months = $3,600
- Primary work plan intended to be individual(s) who are Pohaha I Ka Lani employees
to conduct work as separate, dedicated and recorded additional work beyond their
general duties as an employee.
- Additional contracted work to be used as needed.
Plan & Coordinate work
- General planning & coordination, including communication with staff& contractors,
equipment& supplies preparation.
In-Kind Applicant Share: $504.00
- Project Manager: lhr/month x 12 months x $42/hr= $504.00
OBJECTIVE 5) Repair fence or gates as needed.
Activities
1) Fence or Gate Repair
- Repair front natural fenceline of kiawe posts and wooden slats.
- Mineral oil as needed.
Budgeted Amount: $6,000
- $300/month x 12 months = $3,600
Plan & Coordinate work
- General planning & coordination, including communication with staff& contractors,
equipment& supplies preparation.
In-Kind Applicant Share: $504.00
- Project Manager: lhr/month x 12 months x $42/hr= $504.00
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25 02
Bylaws
POHAHA I KA LANI
ARTICLE I NAME
ARTICLE II PURPOSE
ARTICLE III BOARD OF DIRECTORS
ARTICLE IV OFFICERS AND BOARD MEMBER DUTIES
ARTICLE V COMMITTEES
ARTICLE VI FINANCES
ARTICLE VII CORPORATION MEETINGS
ARTICLE VIII VOTING
ARTICLE IX CONFLICT OF INTEREST
ARTICLE X CONTRACTS AND CHECKS
ARTICLE XI BOOKS AND RECORDS
ARTICLE XII AMENDMENTS
ARTICLE XIII GOVERNANCE
ARTICLE I NAME
SECTION 1. The name of this Corporation shall be POHAHA I KA LANI, hereinafter referred to as
"the Corporation."
ARTICLE II PURPOSE
Section 1. The purpose of the Corporation is set forth in the Articles of Incorporation.
ARTICLE III BOARD OF DIRECTORS
SECTION 1. The Board of Directors shall serve without pay and consist of 5-7 members.
SECTION 2. Board members shall serve a term of a year and term may or may not be extended.
SECTION 3. Vacancies shall be filled by the Board.
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ARTICLE IV OFFICER AND BOARD MEMBER DUTIES
SECTION 1. The officers of the board shall consist of a Executive Director,Associate Director,
Secretary, and Treasurer nominated by the Board.
SECTION 2. Elected officers will serve a term of one year. Term may be extended if duties have been
completed in previous year(s).
SECTION 3: Duties
A. The Executive Director shall:
• Preside at all Board meetings
• Produce meeting agenda
• Appoint committee members with approval by board.
• Perform other duties as associated with the office,
B. The Associate Director shall:
• Assist the Executive Director in presiding in meetings and any other duties assigned by
Executive Director.
• Assume the duties of the Executive Director in case of the Chair's absence.
• Assume duties of the Secretary in case of the Secretary's absence.
C. The Secretary shall:
• Be responsible for the minutes of the Board, recording them during meetings.
• Keep all approved minutes in a minute book
• Shall send out copies of the previous meetings minutes to the board seven (7) days prior.
D. The Treasurer shall:
• Keep record of the organization's budget and prepare financial reports as needed.
• Manage board financial records.
• Solicit and manage grants with Executive Director, reporting to the board.
E. All board members including officers shall:
• Attend board meetings.
• Represent the organization ethically and responsibly in accordance with the organizations
purpose, By-Laws and Articles of Incorporation.
ARTICLE V COMMITTEES
SECTION 1. The Board may appoint committees as needed.
SECTION 2. Committees shall be designated a purpose statement upon creation.
SECTION 3: Committees shall consist of one or more board members, who shall make committee
reports to the board to report activities.
ARTICLE VI FINANCES
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SECTION 1. Preparation of budget: The Annual budget of the corporation shall be prepared by the
Executive Director and Treasurer for approval by the Board of Directors.
SECTION 2. The corporation fiscal year will be January 1 through December 31.
ARTICLE VII CORPORATION MEETINGS
SECTION 1. The corporation shall have quarterly meeting for the purpose of transacting business with
special meetings called as needed., whereas electing officers shall be done at the first meeting of the
year. The first meeting will be scheduled at the previous years last meeting. The remaining quarterly
meetings will be scheduled at the first meeting of the year. The first meeting of the year is mandatory.
SECTION 2. Special meetings may be held at any time when called for by the Executive Director or a
majority of the Board of Directors.
SECTION 3. Agendas shall be provided at least seven days in advance.
SECTION 4: Agenda items shall be added during previous meeting or emailed to Executive Director
with supporting documents prior to agenda production.
SECTION 5: Attendance Policy:
• Board members must attend meetings unless prior notice given for their absence.
• Board members subject to review for dismissal when:
• One (1)unexcused absence or Two (2) absences in a year term.
• Emergency circumstances will be considered.
SECTION 6: Meeting date and time shall be agreed upon and recorded in minutes of previous meeting.
SECTION 7: Meetings shall not exceed 2 hours unless approved by board vote.
SECTION 8: Meetings shall be conducted in accordance with parliamentary procedure.
ARTICLE VIII VOTING
SECTION 1. A majority of board members constitutes a quorum.
SECTION 2. In absence of a quorum, no formal action shall be taken except to adjourn the meeting to
a subsequent date.
ARTICLE IX CONFLICT OF INTEREST
SECTION 1. Any member of the board who has a financial, personal, or official interest in, or conflict
(or appearance of a conflict)with any matter pending before the Board, of such nature that it prevents
or may prevent that member from acting on the matter in an impartial manner, will offer to the Board to
voluntarily excuse him/herself and will vacate his seat and refrain from discussion and voting on said
item.
ARTICLE X CONTRACTS AND CHECKS
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SECTION 1. The Board of Directors may authorize the Executive Director and/or any other officer or
officers, agent or agents of the Corporation to enter into any contract or to execute and deliver any
document, instrument, or writing of any nature in the name of and on behalf of the Corporation, and
such authority may be general or confined to specific instances.
SECTION 2. All checks, letters of credit, drafts, or orders for the payment of money, notes, or other
evidences of indebtedness issued in the name of the Corporation shall be signed by the Executive
Director and/or such other officers or agents of the Corporation and in such manner as shall be
determined from time to time by the Board of Directors. In the absence of such determination by the
Board of Directors, the instruments shall be signed by the Executive Director.
ARTICLE XI BOOKS AND RECORDS
SECTION 1. The Corporation shall keep correct and complete books and records of account and shall
also keep minutes of the proceedings of its Board of Directors and committees having any of the
authority of the Board of Directors. The Corporation shall keep a copy of the following records at its
principal office:
a)Articles of Incorporation and all amendments currently in effects;
b)Bylaws and all amendments currently in effects;
c)Resolutions adopted by the Board of Directors relating to the characteristics, qualifications, rights,
limitations, and obligations of members or any class or category of members;
d)Minutes of all meetings of members and records of all actions approved by members for the past
three years;
e)Annual financial statements for the past three years;
f)A list of the names and addresses of its current Board members and officers; and
g) The most recent annual report filed with the Director of the Department of Commerce and Consumer
Affairs.
SECTION 2. The records required to be kept at the Corporation's principal office and any other records
as required by law, shall be open to inspection at a reasonable time upon written demand of any
member providing notice of five (5)business days or more.
ARTICLE XII AMENDMENTS
SECTION 1 These Bylaws may be amended or repealed by the vote of a majority of the Board of
Directors present at a meeting called for that purpose.
ARTICLE XIII—GOVERNANCE
SECTION 1. The Corporation shall be free to conduct its affairs in compliance with the By-Laws. The
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Board of Directors shall develop policies and procedures necessary to ensure responsible fiscal
operation.
SECTION 2: Dismissal Policy
• The Board reserves the right to dismiss board members when a board member fails to their
perform duties (ARTICLE IV, SECTION 3) and/or fails to comply with meeting attendance
policy (ARTICLE VII, SECTION 5).
• Board members subject to dismissal shall be voted on by the board with the subject board
member required to abstain.
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!1
STATE OF HAWAII
STATE PROCUREMENT OFFICE
CERTIFICATE OF VENDOR COMPLIANCE
This document presents the compliance status of the vendor identified below on the issue date with respect to certificates
required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and
Industrial Relations (DLIR),and the Hawaii Department of Commerce and Consumer Affairs (DCCA).
Vendor Name: POHAHA I KA LANI
Issue Date: 09/02/2024
Status: Compliant
Hawaii Tax#:
New Hawaii Tax#:
FEIN/SSN#:
UI#:
DCCA FILE#: _
Status of Compliance for this Vendor on issue date:
Form Department(s) Status
A-6 Hawaii Department of Taxation Compliant
8821 . Internal Revenue Service Compliant
COGS Hawaii Department of Commerce&Consumer Affairs Exempt
LIR27 Hawaii Department of Labor&Industrial Relations Compliant
Status Legend:
Status Description
Exempt The entity is exempt from this requirement
Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards
compliance
Pending A status determination has not yet been made
Submitted The entity has applied for the certificate but it is awaiting approval
Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information
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Pohaha I Ka Lani`s Mission Statement
"To revitalize and advance indigenous Hawaiian culture"
Founder's Vision
"To provide programs for the continuation and advancement of Hawaiian cultural knowledge,
wisdom, and practices through the generations"
Founder Kdlia Kauhi Tolentino-Potter
Meaning of Pohaha I Ka Lani
"Pohdhd I Ka Lani is the emergence of intelligent stewardship to perpetuate and advance
Hawaiian resources"
25 fl)":,
P6hfflu! I Ka Lani
"lo,r�vtlAk,, rand advance vndigenou,, Havie ian culture"
a 5 0 1 c 3 non proh t or g a n zat i on,
CORPORATE RESOLUTION
I, Drew IKapp, Secretary of Roh5hA I Iia Lana do hereby certify that the follurs g, iS fll,true
and correct copy of a resolution duly adopted by the Board of Directors of said corporation,at its
rneeturn gdual y called at on the Sth day of Januairy, 2021, at which
a qUoruml was present and acting throtighout;and that said resolutlon has not been modified,
arra encled or rescinded and continua in full force and effect.
RESOI.VEDthatlit epersorilhioldngttieposlita ri of President or Executive IDire ctor, is
�hereby authorized to execute on behalf of the Corporation any bid, proposal or contract for
seirviices, performied by tho Corporafloin,and to execute any blond reclulired by such bid,
proposal or contract with the State of HawaH oir county or any department or sub-division of
any of thern.
IN WITNESS WHEREOF, I have hereunto set my hand of said pa h5h,5 II a Lanni, this 12th,day of
May, 2021,
SiginatUre and Title
,
torewntaIizeandadvaannae indig enno us Hairaiiaan culture"
a 501 r. $non-pi ofit or ganization
To Whom It May Concern,
t"Iris 1s to co n irin tha,l Board members of Pdlrdliii t Kir Lam has, agreed that the authorized signers for,
MAW I Ka 1.ani business transactions for FY 2023 such as contracts, batik account Access & usage, equipment
1:r111:clrases & transfers, and other rerlrlrrecl si�rr trrr:e documents are the following individuals:
Jesse JK. 1�o,tter�, Executive Director
,.
I tilia K. Tolerrtirro-Potter.,President
Please contact with arry questions at or wA �a.� 1 l: n w � ill ��U1 or you cari reach
IDY oti, my cell at
Sincerely,
,1rli.a Kaulii Tolerrtirr -Potter
Founder and President of PbliAhA t Ka Lani