HomeMy WebLinkAboutSTU.25-06 Na Maka Haloa O Waipio - Pohoiki 25..f'.,k C6
County of Hawaii
OFFICIAL USE ONLY.-
Department of Finance
Property Management Division STU.25-_06
25 Aupuni Street, Suite 1101 ,
Hilo, HI 96720 Rcv d: 9/3/24 1:11pm
Telephone: (808) 961-8069
Approved:
I:"1° PI°i i1111� 1111 ["T J,,,,1 i )1 ill):, JIii0ly 1., 20125 t o ,IIII iiiiu i iiw 301, 20126
DEADLINE TO FILE IS September 3, 2024, BY 4:30 PM
as evidenced by the County of Hawaii time clock (HST)
✓❑ Management Planning (see Instructions)
❑� Maintenance Activities and Public Education (see Instructions)
STEWARDSHIP GRANT APPLICATION
Public Access, Open Space, and Natural Resources Preservation
Maintenance Fund
• Applications may be returned if instructions are not followed.
• Please use the tables provided. Do not substitute other formats or alter the application form.
• Fit responses in the fields provided and use additional pages, as needed.
• Attachments (i.e., maps, labeled photos illustrating your project activities, detailed budget narratives,
consultant proposals, etc.) can be included in addition to the required documents.
• ffy�o t'l �i°r„�� �r : ���.�, 1. irl a J'�( - �°ir ��� �of'���o���° :1, I'1irori < ro�'X-ilalr 1r 1 I'1irorii Is Iacsl �Is y' iG-i :iG-ir�
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A. NAME AND ADDRESS OF ORGANIZATION:
Na Maka Haloa o Waipi'o
P O Box 4001
Hilo, HI. 96720
B. PERSON TO CONTACT:
Ai(, av'aik,1 lc lro :H-1 id"i roti 911 2024 r r rii 10:00 a�'ri; trr 2:00 J�aXil"
Z Yes F-1 No
If you checked no,please assign someone from your organization to attend with knowledge of the proposed
projects, budget costs, and provide an email address above.
FINAL 2025 Stewardship Grant Application,Page 1 of 13
25..f'.,k C6
C. PROJECT NAME (see Instructions):
Pohoiki Management
D. PROJECT LOCATION (Use TMKs. See Instructions)
1-3-008-097
E. PROJECT COST (see Instructions):
For Management Planning For Maintenance Activities and Public Education
Amount Requested: 170000 Amount Requested: 67000
Applicant Share: 2 5 o o o Applicant Share: 18000
Other Resources: 1500C Other Resources: 5000
F. REQUIRED DOCUMENTS:
❑ Non-profit 501 (c)(3), IRS Letter of Determination
❑ Copy of Organization Bylaws and Mission Statement
❑ DCCA Certificate of Vendor Compliance
ZLetter of Authorized Signer for Organization
G. CERTIFICATION:
The applicant shall secure all necessary approvals andpermits from other affectedfederal, state, and county
agencies as necessary to comply with all applicable laws and regulations. This may require permits from the
Department of Land and Natural Resources (DLNR) if parcels are within the State Land Use Conservation
District or contain historic sites, burials, and/or sensitive natural or cultural resources. The applicant certifies
that the information contained in this application is true and correct to the hest of his/her knowledge.
Name of Authorized Representative:
Title:
Signed: Date: 09/03/2024
FINAL 2025 Stewardship Grant Application,Page 2 of 13
25..f'.,k C6
PROJECT PLAN
A. PROJECT NAME (see Instructions):
Pohoiki Management
B. PROJECT LOCATION (Use TMKs. See Instructions):
1-3-008-097
C. IDENTIFY PERSONS AND ORGANIZATIONS WHOM YOU EXPECT WILL
PARTICIPATE IN THE PROPOSED PROJECT ACTIVITIES (see Instructions):
Na Maka Haloa Staff and Volunteers - Support all Projects and Programs
Pohakupelemaka - Stewardship Program
Kahu"aina O Puna - Stewardship Program
Kealoha LLC - Management Planning Project
Hoa'aina Heritage Services - Archaeological Inventory, Archaeological preservation planning
Kapukini Foundation - Maintenance Support
D. PROPOSAL AND PROJECT DESCRIPTION (Briefly describe the long-range goal(s)
for the property and the objectives of your proposal for stewardship grant funding. See example
in Instructions)
What is the long-range goal or vision for the property?
Long range goal and vision for Pohoiki, is all cultural and natural resorces and land are protected,
stewarded, and all Hawai'i's people are culturally educated in best stewardship practices for
Pohoiki. A Management plan to ensure that all areas are maintained and cared for by stewards of
the community. Educate the community and youth in cultural and stewardship practices.
Collaborate with County Of Hawaii, State, private agencies,and non-profits and provide public
with educational programs to promote Aloha aina and malama aina concepts.
Priority is to build a management plan team to collaborate their expertise to formulate
Management plan. Teamimg to do inventory, surveys, baseline data collecting, of all natural and
cultural resoures. Collaborate with Pohoiki stakeholders on Stewardship program, with Kahu Aina
O Puna, non profit, and County Parks and Recreation. Continue on going Public programs and
intiatives with County Council Ashley Kierkiewicz.
Activitives includes bi-monthly meetings with management planning team members. Monthly
volunteer maintence of fallen coconut branches, coconuts, and debris. Provide eight cultural
workshops for community in the year. Consistant everyday maintence and securuty for PONC
property and surrounding areas.
FINAL 2025 Stewardship Grant Application,Page 3 of 13
25..f'.,k C6
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
ZManagement Planning ❑ Maintenance Activities and Public Education
Priority is to build a management plan team to collaborate their expertise to formulate
Management plan. Teamimg to do inventory, surveys, baseline data collecting, of all natural and
cultural resoures. Na Maka Haloa Staff and Volunteers, Kealoha LLC, Hoa'aina Heritage
Services, and Kapukini Foundation will be members of Management Planning Team to create
Management Plan for Pohoiki PONC parcel. Activitives includes bi-monthly meetings with
management planning team members.
Na Maka Haloa Executive Director is to lead the Management planning Team. Organizing and
schedule, conduct meetings, and intercommunicate with collaborating agencies and hired
entities,
Kealoha Aina LLC is to participate in the management team conducting, ethnobotony and flora
and fauna studies and surveys pertaining to managment plans.
Hoa'aina Heritage Services is part of the management plan team to conduct archaelogical
surveys special managment assesments, and Archaeological.
Kapukini Foundation is to participate in data collecting history of Pohoiki, mo'ololeo of lineal
family descents of fishing families on the Puna coast.
FINAL 2025 Stewardship Grant Application,Page 4 of 13
25..f'.,k C6
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
�F] Management Planning F/_1 Maintenance Activities and Public Education
Educate the community and youth in cultural and stewardship practices. Provide eight cultural
workshops for community in the year. Collaborate with Pohoiki stakeholders on Stewardship
program, with Kahu Aina O Puna, non profit, and County Parks and Recreation.
Collaborate with County Of Hawaii, State, private agencies,and non-profits and provide public
with educational programs to promote Aloha aina and malama aina concepts.Continue on going
Public programs and intiatives with County Council Ashley Kierkiewicz. Provide eight cultural
workshops for community in the year. Consistant maintence and securuty for PONC property
and surrounding areas.
FINAL 2025 Stewardship Grant Application,Page 5 of 13
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F. PERMITS/APPROVALS (See Instructions for examples of permits/approvals. Remember
that it is the applicant's responsibility to comply with and secure all necessary approvals and
permits from federal, state, and county agencies as required.)
Do any of the proposed stewardship activities require any federal, state, or county permits
or approvals?
If yes, explain why. If not needed, explain why.
Permits are to be determined by Hoa'aina Heritage \Serrvices.
1. Environmental Assessments (EAs):
If yes, explain why? If not needed, explain why?
Yes, a consultation and assessment to provide the working team guidance in restoration projects,
service learning activities, and create working educational programs and projects.
2. Special Management Area (SMA) Assessments or Permits:
If yes, explain why? If not needed, explain why?
Yes, An assessment is needed for any or all SMA permitting as we progress in work and projects
within PONC parcel.
3. Other:
Identify other permits/approvals required.
County Council approval to design a Management Plan
FINAL 2025 Stewardship Grant Application,Page 8 of 13
25..f'.,k C6
G. MANAGEMENT/PRESERVATION PLANS REVIEWED (See Instructions. Use
additional pages as needed.)
1. Please elaborate on how the proposed project activities align with existing plans, if there
are existing plans.
There are no management plans for this parcel. Currently we are working with family lineal
descendants, fishing and farming families of Pohoiki, and information provided by Na Maka Haloa O
Waipi'o research team. Special Management Area permit to conduct low impact clearing with hand
tools were approved. Na Maka Haloa O Waipi'o has a history working on restoration projects.
Within this proposed funding 2024-2025, we seek to acquire financial support to collaborate with
Hoa Aina Heritage Services, and other firms to perform a survey, assessment, and environmental
studies to propose a management plan that is in alignment with PONC initiatives and purposes.
2. If you are proposing to produce a management and/or preservation plan, please explain
why such additional planning is needed.
It was suggested by the PONC commission to develope a managment plan and a preservation
plan, Also since the 2018 erruption there hasn't been an inventory preservation plan or any surveys
done in this area.
FINAL 2025 Stewardship Grant Application,Page 9 of 13
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I. APPLICANT INFORMATION
1. Brief history of the applicant organization. Include the date of incorporation as a
non-profit organization.
Na Maka Haloa O Waipi'o, Non-profit 501(c)3 was incorporated June 27, 2001. Its mission is to
provide education, through a Hawaiian Cultural approach in Restoration and Preservation of
Hawaii's natural resources. This organization has a history of Aina and place based projects and
programs of traditional Hawaiian fishing, farming, cultural practices, and hula.
2. Other source(s) of financial support:
Main sources of financial support are PONC Stewardship Grant, Kamehameha Schools, County
of Hawaii Research and Developement, Kapukini Foundation, Philanthropy Funding, and Public
Donations,
FINAL 2025 Stewardship Grant Application,Page 12 of 13
2�'�06
3. Please provide up to three examples of successfully completed projects or related
experiences.
1. KukuW Kumuhana 0 Puna- 2 week, Summer Youth live-in Prograim based at Mokuhulu, IPuina,,
Sponsored Iby, Na Maka Haloa.
2. Four Lawai'a Camps on the PUNA Coast
3. Community event callled La Ghana, briningtogether Puna families, Hlawaiian, culture and
music.
I Please initial below that the applicant understands the following documents, shall be
required if awarded stewardship grant funds.
Initial Documents
Cellificale of rusufarree with Comity of Ilawal'i narned as additional insured.
Semi and aramal reports, which shall include acconiplishinents, financial statements explaining
expenditures, prqjects ill Eocess' conuillillity involvement, and overall status of projects.
Organization shall inurrediately contact the Department of Finance, Property Management
Division, upoji dissolution of the orgarrizatIODor changes M the orgaiiization that irtay affect the
Stewardship Grant Application or Agreentents,
Organization i.nay be required to pro�vide other docunienis as, requested by the County of
Hawair, Department of Finance.
Nlahalo!
Should you have any questions,please contact the Property Management Division at
(8018) 961-8069 or by Email-
FINAL 20,25 Stewardship Grant Application,Page 13 of 113
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c.nwe. Hetet° e pun”°aura, a,etaerrn:if,'veri t';pat you can reasonably e"r;rafrwrawt to be sen publicly,
anupap oa ,rted e:rrgarrn."rnat.uarrn ,,;;faucxi' e*l ;in s er"Aorm 509(a) ",1.' and 7 7t,n Ifni i1.a W` ( ri ,.
Accordingly, during an a&%,,,,%nce x7ul rxr f per.iod you will No tz a,atI f im a,
publico' sur,frfunrr.ed organization, ,and not 'is aan private f.rnrr'nnf r✓~.,en"k, f"h t aJ,,.':'&ncn
ruHng fra.r,uoruf isaagf m aard "erwrf':a on the dares shown above,
Within 0 days after the and of,' ,your advance xsnl.'inig period,
sec ' l us tlne ttafa. rrrnaturwrr needed to determine whether 'noirvt fu,u've rn ,: tµI z:+nq% ire-
rrents of mint:,, applicable SUrportw r, during the advance xf. if a,;na,x.r.nxf, r yo
east hl.hent that you fru,ve bit.-en apublicly supported organization, w' will a",farssf.,.
you "'ka da. �s e''".tl,. a'�n 5 0e
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to meet twhe 'requirements of the applicable support t rw+st amna do not meet
the public ruaapfrrtxt requirements during the advance xu.lu» q per5d, we 021
a.,"nssiflr you as rn private faua of tarrrn for, fwtuur°e,e rrmfrrrf.r. Alsoi.f we rl,uatt:a:t'y.
our as ,a g.ari-,,ate fckurar;ftnf~;uon, we will rreat you as a private foundation tr:vn
l;rorr_r f°"ra,frrnaa .u'r,r d'art for. faunr°fanu'nee of nrrru,t.aon S00d) and 4940..
Grvrantor ;;r ,",A nrl r.rarnw t:ibxrrf.knI, rrti n^ya r;d<elxf on v.ir a^etur'trn"rin atzatan th,,,it "r nwlG;n art.,, not na
f'nr; rd, te f:,.naaan+:fa ian'n, Ixratn,l ri"n days .at'teyx the end of, tutor" advance r,,;linalf 1'erii'A,
if ;^Dau ur^raa,f un the r.w ,Ured ur"nfur rcn¢iur;;f+unn within the 90 uyrinwa afrar"atoura an,,-G
contributors maf° cuz,nt lrn,re to rely an the advarmne determination antil we mo kt
Letter 1045
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�. de t eItturrnun,t:i on ruf your touand'ak urrnn stattn9
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If Publish ash s notice i.n the Int erna l Revenue Bulletin stating t,i at, we
as a pualrlicV.y su,upporttmd c�r ,;annzat.ion, grantors and
111
c0rinwc! tc.ebutonsmay M)t,auldit.a'urn rely o his determination :after the date we publish the
nt:n ltnnrler treat you
r y = your status as a Publicly arcl.y supported org arui -
act or failure grantor
act, t�thatnres�ulted. inwas
yourplosnn7Gr�f such status, m%what of the
in
sal ion, and a r rare
' r that pr rsrrrn �
may not rely on this determination from the date of the act or failu rie tr) pact,
Also, if a grantor or contributor l.earned that we had given notice that you
would be removed from classification as a publicly supported organ izzition, then
that person may not, rely on this determination as of the date he. or she �/
acquired such knowledge.
jIf you change your sources of support, your purposes, character, or method,',
of operation, please let us know so we can consider the effect of the change on
your exempt status and foundation status. If you amend your organizational
document or bylaws,, please send us a copy of the amended document or 'bylaws.
Also, let us know all changes in your name or address. j
, y re liable for social security taxes under
Ps of January 1 19134 you a
the Federal Insurance Contributions Act can amounts of $1,00 or more You pay to
each of your employees during a calendar year. �n� are not liable for the tax
imposed under the 'Federal Unemployment. Tax Act (Ft.TA) .
Organizations that are not private foundations nava not subject to the pri-
vate foundation excise taxes under Chapter 42 of the Internal Revenue Code.
However, you are not automatically exempt from other fee.eral excise taxes. if
you have any questions about excise, employment, or other federal, taxes, please
let us know.
Donors may deduct contributions to you as provided in section 177 of the
Internal Revenue Code. Requests, legacies, devises, transfers, or gifts to your
Or for your use are deductible for Federal estate and gift tax purposes if they
meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
Donors may deduct contributions to you only to the extent that, their
contributions are gifts, with no consideration received. ".ticket purchases and
similar payments in conjunction with fundraising events may not necessarily
qualify as deductible contributions, depending on the circumstances. Revenue
Ruling 67-246, published in Cumulative bulletin 1967-2, on page 104, gives
guidelines regarding when taxpayers may deduct payments for admission to, or
other participation in, fundraising activities for charity.
You are not required to fele Form 990, Return of Organization Exempt From
Income 'Tax, if your 'gross receipts each year are normally $25,000 or less , if
you receive a Form 990 package in the mail, simply attach the label provided,
check the box in the heading to indicate that your annual gross receipts are
normally $25, 000 or less, and siren the return. Because you will be treated as
a public charity for return filing purposes during your entire advance ruling
period, you should, file Form 990 for each year in your advance ruling period
Letter 1045 (DO'/CG)
r,,, — ✓ruam rcw*x!DW:&„, ,v „ 4 d ., �W w.., �seime,oM v.
tklat )'(DU exceed the $25,000 fi.1 rata,lhr r,•
ts1vA.3 ewren your if yousources Of mtp port.
dc au, t. s,t i,'I.fy n lege pul,)lic, supl,,,mr t: test specified in Ether he<waali.ng orf thru,rs let,tecr',
1f a r:awet:.tot-n is r ecp.s.;ire d, it. rraust be filed by the 1 r;,�- y ,! fifth
ftt°a.
t�.a � of tete,
111cnt h after the end of your annua;]i, accounting periodA Penalty c tet a day
19 Charged when a :return is filed late, unless there is reasonable cause fcdr
the ale penalty charged, cannot exceed 10,000 or
. ,�l•ay. 1ir;awevet•, the maximum pM.r � �
5 percent Of youn� gross receipts for the year, whichever aaless, For
orr ana.zati..ons with gross receipts exceeding $1,000,000 in any year, the penalty
is ;,100 per day per return, unless there is reasonable cause for the delay.
The ma.ximuraa penalty for an organization with cross receipts exceediza
000, This penalty may o be charge
�� �» � � �rl.s �e�i if a
$1,000,000 shall not exceed ,���, f � �
return is not complete, So, please be sure your return is complete before
� y � you
file it,
You are not required to file federal income tax returns unless you are
subject to the tax on unrelated business income under section 511 of the Corte.
tax return on Form
1f you are subject to this tax, you must file an income
990-T Exempt organization Business Income Tax Return. In this letter we are
not determining whether any of your present or proposed activities are unre-
lated trade or business as defined in section 513 of the Code.
You
annualinformation return, Form 990 Or
Form 990-EZ, ta
availableforpublke icrinspection for three years after the later
of the due elate of the return or the date the return is filed, You are also
p
required to make available for public inspection your exemption application,any
documentsupporting
gdocuments,
sarealsorequiredrttoyberprovidcdotolanyeindividual of
upon or in
person request without charge other than reasonable fees for copying andj
postage. You may fulfill this requirement by placing these, documents on the
Internet. Penalties may be imposed for failure to comply with these �iNE!.
requirements. Additional information is available in Publication 557,
Tax-Exempt Status for Your organization, or you may call our toll free '
number shown above,
You need an employer identification number even if you have no employees.
If an employer identification number was not entered on your application, we
will assign a number to you and advise you of it, Please use that number on
all returns you file and in all correspondence with the Internal Revenue.
Service.
This determination is based on evidence that your funds are dedicated to
the purposes listed in section 501(c) (3) of the Code. To assure your continued
exemption, you should keep records to show that funds are spent only for those
purposes. if you distribute funds to other organizations, your records should
show whether they are exempt under section 5171(c) (3) n cases where the
recipient organization is not exempt under section 501(c) (3) , you must have
evidence that the funds will remain dedicated to the required purposes and that
the recipient will use the funds for those purposes.
if you distribute funds to individuals, you should keep case histories
Letter1 045 (DO/CG)
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NA h1AKA HALOA G
Showing m
+� the recipients' names, addresses, purposes of awards, manner of selec-
tion, and relationship (if any) to members, officers trustees or donors offands to you, you
so that o
der y u can substantiate upon request by the Internal Revenue
vice an and all
�' distributions you made to individuals. (Revenue Ruling i
-30 , C.B. I956-2, page 3�,6.)
If we said in the heading of this letter that an addendum applies, the
addendum enclosed is an integral part of this letter.
Because this letter could help us resolve any questions about your exempt
status and foundation status you should keep it in your permanent records. f
If you have any questions, please contact the person whose name and
telephone number are shown in the heeding of this letter.
Sincerely yours,
Steven T. Miller
Director, Exempt organizations
Enclosure(s) :
Farm 87'2-C
aum�u�iioiooaiomoimioomoo��m��ooima� ei��ie�om�ioaimou�momu�imiSu w� �
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Ana Kon,Executive Director
Makanaoliailitani Pipley,Assistant Director
Pilialoliajohnwn,Director of Finance
Authorization for Signature
1,Pilialoha Johnson,Director of Finance of NA Malta HAloa o,Waipi'o,a 501(c)3 non-profit Corporation,
hereafter referred to as"Organ izatfoi i,",do hereby certify that the following is a full,true and correct copy of the
letter ofauthorization for signature duly passed by the Executive Tearn of the Organization as its ineeting duly
called and held in NVaikiki on the 18 of ttly,22022,at which a quorurri was present and acting throughout,and
that said letter has not been modificd,amended or rescinded and continues in Corce arid efkct:
"The Executive Dirccror of N!Malta Fidloa is herel-.)y authorized to do and perform any and all such acts
including execution of any and all documents arid certificates as they shall dectn necessary to enter into an
agreement with governtrient or private agencies and furtherniore,only the Executive Director will be required to
sign such documents."
T'he name and.contact information for the current Executive Director of the Organization is:
Annarnarie Kon
liaTi'la-kabaloa�@gmaii.coni
PO BOX 10664
Hilo, HI 96721
fnW,itriess Whereof,I have hereunto set my hand on the 27th day of October 2023
Pilialohajohnson,Director of Finance
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'NA- MA KA I
INI-DA,.
Governing Bylaws
Table of Contents
1.Preamble Page 3
2.Article I Alame, Purpose and Seal Page 4
1.10 Name
1.20 Purpose
1.30 Non profit
1.40 Corporate Seal
3.Article II Ka Mano Wai(Executive Team) Page 4
2.10 Executive Team
2.20 Meetings
2.30 Quorum
2.40 Appointment
2.50 Term
2.60 Vacancies
2.70 Notice Page 5
4.Article III Na Mano Wai
3.10 Creation
3.20 Authority Page 6
5.Article IV Kuleana
4.10 Executive Director
4.20 Assistant Director
4.30 Director of Finance
6.Article V Na Kabe Wai(Board of Practitioners) Page 7
5.10 Members
5.20 Authority
5.20 Meetings
7.Article VI Indemnification Page 7
6.10 Generally
6.20 Bonds and Insurance
8.Article VII Miscellaneous Matters Page 8
7.10 Fiscal Year
7.20 Amendment ofArticles oflncorporation
7.30 Amendment of Bylaws
7.40 Dissolution
9.Certication Page 8
2
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Preamble
Na Maka Haloa O Waipi`o(Na Maka Haloa)is a 501(c)3 organization on Hawaii Island.Through
the generations, we have experienced desecration, resource depletion, and devastating situations.
We are striving to create systems and programs to support Hawaii in having viable and healthy
resource
management.We acknowledge that the challenges that our communities are facing include but are not
limited to a lack of sustainable job opportunities,the need for innovation while maintaining
traditions, and a lack of understanding and access to economic opportunities.Through the cultivation
of youth learning and community engagement projects we will activate our lahui and those who chose
to call Hawaii home by breathing life into this sustainable future. Our vision is to see Hawaii`s youth,
resources,and cultural practices thrive.
The purpose of the corporation is the preservation and restoration of indigenous Hawaiian
culture,farming traditions,Shing practices, and hula.
25..()C6
3
Article I
Name, Purpose and Seal
1.Name
a.The name of the corporation is ATd Maka Haloa o Waipi`o.
2.Purpose
a.The purpose of the corporation is the preservation and restoration of indigenous
Hawaiian culture,farming traditions,shing practices,and hula.
3.Non-prot
a.The corporation is organized exclusively for charitable,religious,educational and
scientic purposes,including,for such purposes,the making of distributions to organizations
that qualify as exempt organizations under section 501(c)(3)of the Internal Revenue Code,
or the corresponding section of any future federal code.4.Corporate Seal
a.The Corporation shall have no seal.
Article II
KaMano Wai(Executive Team)
1.Executive Team
a.The property and aairs of the corporation shall be managed by an Executive Team to be
called Ka Mano Wai,consisting of three members.Ka Mano Wai shall exercise all
lawful authority for that purpose.All of the Executive Team shall be residents of the
State of Hawaii.A Cultural Consultant shall be an honorary member of the executive
team to fulll the duties of advising the executive team on any and all relevant topics as
deemed necessary by Ka Mano Wai.The cultural consultant shall not claim any legal
or proposed liability for the corporation.Full liability in all regards falls to Ka Mano
Wai(Executive Team).
2.Meetings
a. Ka Mano Wai(Executive Team)shall have two(2)meetings a month the County of
Hawaii, State of Hawaii, (or at a place and on a date proximate thereto, as selected by
the prior agreement of all of the executive team), and may have additional meetings at
such other times and places as appropriate.If necessary,any meeting of Ka Mano Wai
(Executive Team)may be held virtually.
3.Quorum
a.Three members of Ka Mano Wai(Executive Team)shall constitute a quorum.In all 4
matters,the members of Ka Mano Wai(Executive Team)shall yield to the decision of
the Executive Director.If the Executive Director is not present then the Assistant
Director will handle such matters.
4.Appointment
2 5..f'.;M 6
a.New members of Ka Mano Wai(Executive Team)will be nominated by a member of
the current Ka Mano Wai(Executive Team)All nominees must be approved by the
Executive Director prior to assuming said role.Ka Mano Wai(Executive Team)
members may succeed themselves in oce.
5.Term
a.Each Ka Mano Wai(Executive Team)member shall assume such position for a
minimum term of ve years.
6.Vacancies
a.Any member position of Ka Mano Wai(Executive Team)that is vacant shall be lied at
the team's earliest convenience.If the position remains vacant for more than a quarter,
the Ka Mano Wai(Executive Team)'s main kuleana and priority will shift tolling that
role.
7.Notice
a.Notice of any meetings of ka Mano Wai(Executive Team)shall be given by email,by any
Mano Wai(Executive Team)member at least two days before each such meeting,
except that the Mano Wai(Executive Team)members may waive such notice and act at
any meeting or otherwise as permitted by the laws governing nonprot corporations in
the State of Hawaii.
Article III
zea Mano Wai
1.Creation
a.The creation of new director positions on the Mano Wai(Executive Team)is under the
authority of theExecutive Director.Any addition of a director position or change in Stang for a
currently established position shall be shared with the Mano Wai(Executive Team)at the earliest
convenience via email,and added to the general update from the Executive Director at the next
Mano Wai(Executive Team)meeting. 2.Authority
a.The Executive Director shall have the power to hire and or release any and all of the
employees of the organization.
Article IV
5
Kuleana
1.Executive Director
a.The President of the Mano Wai(Executive Team)will preside at meetings of the Mano
Wai(Executive Team)and shall have the power to sign contracts,notes,minutes of
meetings,and all other instruments approved by the Mano Wai(Executive Team).
b.The President may appoint for a specied term,any qualied person to any standing or
special committee provided by these by-laws or established by any resolution of the
Mano Wai(Executive Team).
c.The President shall be the sole signature required on any checks from the organization
2 5..f'.;M 6
and corporate accounts.In the event of two signatures being required the secretary
will serve as the second signature.
d.The president shall also serve as the chair of the Na Kahe Wai(Board of Practitioners)
and oversee all of the operations of the organization.
2.Assistant Director
a.The Assistant Director is responsible for all of the duties as assigned by the Executive
Director.In case of the absence of the Executive Director from any meeting of ka Mano Wai
(Executive Team), the Assistant Director will preside.In case of the absence of the Executive
Director from any meeting of Na Kahe Wai(Board of Practitioners), the Assistant Director will
preside.The Assistant Director of the corporation will keep minutes of all meetings of the Mano
Wai(Executive Team)and shall maintain the general records of the corporation and undertake
such acts as may be necessary to keep the corporation in good standing in the State of Hawaii and
in any jurisdiction approved by theMano Wai(Executive Team)for the conduct of corporate
activities. 3.Director of Finance
a.The Director of Finance is responsible for any and all duties assigned by the Executive
Director.The Director of Finance is responsible for the tracking and reporting of any
and all expenditures to the Mano Wai(Executive Team). The Director of Finance is
responsible for reporting to the Mano Wai(Executive Team)as it pertains to the
budget.The signature of both the Executive Director and the Director of Finance are
authorized to be on any and all checks.
Article V
6
Na Kabe Wai(Board of Practitioners)
1.Kahe Wai Representatives
a.The Na Kahe Wai(Board of Practitioners)members are to be one from each program
within or in partnership with Na Maka Haloa.The Na Kahe Wai(Board of
Practitioners)is also to include the Mano Wai(Executive Team)as members.One
position will be designated for a representative from the County Council and or
State Agency determined by the Mano Wai(Executive Team).
2.Authority
a.The Na Kahe Wai(Board of Practitioners)members are given none and no voting
authority.All authority for changes to bylaws or other documents along with the
nancial decisions of Na Maka Haloa are reserved only for the Mano Wai(Executive
Team),with ultimate approval of the Executive Director required for any and all
ventures.
3.Meetings
a.The Na Kahe Wai(Board of Practitioners)members are to meet a minimum of once a
quarter to discuss the current status of all projects as well as for potential collaboration
and community kokua.These meetings are to be scheduled and set up by the Mano""' ``"`
Wai(Executive Team),with notice provided to all Na Kahe Wai(Board of
Practitioners)members 48 hours prior to meeting.All meetings of Na Kahe Wai
(Board of Practitioners)are open to the public unless otherwise noted.
Article VI
Indemnification
1.Generally
a.The corporation may indemnify the members of the Mano Wai(Executive Team), all
AU Kahe Wai(Board of Practitioners)members, and employees to the full extent
allowed by laws governing nonprot corporations in the State of Hawaii.
2.Bonds and Insurance
a.The Board of Directors may obtain such bonds and insurance as may be deemed
appropriate in its discretion to accomplish indemnication and related purposes.
Article VII
Miscellaneous Matters
7
1.Fiscal Year
a.The scal year of the corporation shall be the calendar year.TheMano Wai(Executive Team)are
empowered to determine an alternative scal year by resolution.
2.Amendment of Articles of Incorporation
a.The Articles of Incorporation may be amended according to such procedures as are provided by the
laws governing nonprot corporations in the State of Hawaii. 3.Amendment of By-laws
a.The by-laws may be amended by a resolution receiving the armative vote of not less than two-thirds
of the Mano Wai(Executive Team)directors following written notice of not less than two days setting
forth the proposed amendment.
4.Dissolution
a.Dissolution of the corporation may be accomplished as provided by the laws governing nonprot
corporations in the State of Hawaii, as limited by the Articles of
Incorporation.
Certication
I hereby certify that the forgoing by-laws of ATaMaka Haloa o Waipi`o were adopted by the 2022
Mano Wai Executive Teamat their organizational meeting held on the 18th day of July 2022,and were
ratied by virtual and/or in person commation on the 22nd day of July 2022
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Annamarie Kon Executive Director Makanaohaililani Ripley Assistant Director
Pilialoha Johnson Director of FinanceMAKA H.A**" ,LOA
,
REBUILD o IES " R'E 0 RECONNECT
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STATE OF HAWAII
STATE PROCUREMENT OFFICE
CERTIFICATE OF VENDOR COMPLIANCE
This document presents the compliance status of the vendor identified below on the issue date with respect to certificates
required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and
Industrial Relations (DLIR),and the Hawaii Department of Commerce and Consumer Affairs (DCCA).
Vendor Name: NA MAKA HALOA o WAIPIO
Issue Date: 11/02/2023
Status: Compliant
Hawaii Tax#:
New Hawaii Tax#:
FEIN/SSN#:
UI#: No record
DCCA FILE#: _
Status of Compliance for this Vendor on issue date:
Form Department(s) Status
A-6 Hawaii Department of Taxation Compliant
8821 . Internal Revenue Service Compliant
COGS Hawaii Department of Commerce&Consumer Affairs Exempt
LIR27 Hawaii Department of Labor&Industrial Relations Compliant
Status Legend:
Status Description
Exempt The entity is exempt from this requirement
Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards
compliance
Pending A status determination has not yet been made
Submitted The entity has applied for the certificate but it is awaiting approval
Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information