2005-05-19 Veteran Advisory Committee Minutes

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Veterans Advisory Committee Page 2 May 19, 2005 Previous Meeting Minutes — March 17, 2005 • The Minutes of the April 21, 2005 meeting were approved as submitted. STATE VETERANS ADVISORY BOARD — REPORT Delbert Nishimoto, Big Island representative on the State Veterans Advisory Board reported the following: Veterans Cemetery II Veterans Cemetery II — Expansion Project is 98% Completed. Granite sign has been installed and the landscaping sub - contractor has been instructed to continue to make improvements in order to meet the contract requirements. The current condition of the turf is still unacceptable, as there is still a lot of sleeping grass. The County will not accept the project until all items are up to contract standard. Director Engelhard added that the County has informed the Department of Defense and M &E Pacific that the project has been rejected because of the landscaping problems. Director Engelhard also said that during last months meeting some concerns were shared about access to grave sites, she confirmed that there is access. Veterans Cemetery III — West Hawaii Temporary Columbarium Mr. Nishimoto reported that the only bidder of the four columbarium unit is Coppenberg Enterprise, Inc. from the State of Washington. Advisory Notice dated May 61', states that it would take approximately two weeks to execute contract and vendor would be allowed 120 days to complete installation. The contractor ensured OVS that they would complete project within 90 days after the contract is awarded. The cover for the temporary columbarium has been ordered and there will be approximately 119 spaces for each cover. The columbarium is 4 individual units with 4 individual concrete foundations. Also awaiting Certificate of Compliance. Mr. Highley shared photos of Veterans Cemetery III — which includes the construction area for the temporary columbarium. Fence was moved and now just two poles must be removed from the former fenceline. Gravel has been spread in various areas and more is needed. A request has been made to Director Engelhard for a truckload of gravel to be delivered. Mr. Nishimoto confirmed that the contractor Coppenberg Enterprise, Inc. will be responsible for pouring the slab in place. The temporary columbarium will be placed on the temporary base. Mr. Highley wanted to know what volunteers should do to prepare for construction and Mr. Nishimoto responded that putting in the 3/4" base course material and watering it down to compact should be sufficient. DeLuz Trucking donated gravel during the landscaping project however more gravel is needed.