2008-07-17 Veteran Advisory Committee Minutes

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Veterans Advisory Committee Page 4 July 17, 2008 NEW BUSINESS None EX- OFFICIO MEMBERS Veterans Cemetery III - West Hawaii Moving Urns/Water Tank/Trees Drying Director Engelhard said there is a lot of conflicting information. Gina told her this past Wednesday that P &R staff is suppose to move the urns. So the plan is for P &R to remove urns from columbariums and store them, the columbariums get moved and then P &R staff puts the urns back in the same niches of the columbarium. Mr. Lum said that last Friday Mark Moses made a very definitive comment that the moving of the urns will be part of the contract and be done by experts. Director Engelhard will clarify the conflicting information. She said she also noticed that the trees were dry. She's hoping that the trees that are being planted will be drought tolerant not just on the hill, along the sides of the entry road. Director Engelhard read notes from a conversation with Gina of DAGS. She said there were at least 4 bidders for the new work to be done. Bid opening was going to be done by the 31st. Notice to proceed will be in January 2009 and they hope to be finished by November 2009. They will have to relocate the office and the portable building. The van that everything is stored in will have to be moved to the stock pile area where the dirt is piled. Director Engelhard told her we want them to salvage the fence and Gina wants P &R also needs to salvage the water tank, not that its supposed to go there. They want us to move water tank, maybe for the time being it will be moved and then taken care of later or maybe Gina doesn't have the same scoop as everyone else does it, but she's in charge of project and that's what she said. The tank can hold 5,000 gallons of water. Mr. Hanato said the water tank is needed at the cemetery because it's used as an emergency water supply. Once the waterline was burnt and the tank water was used to water grass. Director Engelhard said it makes sense that it remains there, but they said they want it out of there, she will talk to Gina again. ANNOUNCEMENTS Outer Island Casket Vault Ordering Procedures Mr. Joe Flores of OVS Office dropped off "Outer Island Casket Vault Ordering Procedures" form for information only. Chairwoman Fox said form was also faxed to Kona. Director Engelhard said members do not need to worry about procedures because P &R staff will handle orders.