MINUTES for 2025-02-26 FINAL - Laserfiche WebLink

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Update: DCC Frenz: sent e-mail to M Alameda on VAC behalf, made ask if they would consider sending all VAC applications to VAC for review and feedback and he said yes, understanding that regardless of VAC recommendation, decision is up to the Mayor. M Alameda will facilitate that request and get applications to DPR for dissemination via bcc. Expect that you have a very short window to provide review and feedback. If you have thoughts, DPR can share back to M Alameda for consideration. Issues & Ways to Curtail Costs for Parades i. Police & Fire Discussion for assistance D Lewis: would like to let committee know, after negotiating a price reduction, used to be all volunteers, now costs almost $3400 to have the police. Up'ed number of police required to have because of Department of Transportation (DOT) requirements, not police requirements. Donated offices on bicycles. DOT added another requirement, electronic signs for three days, came out to almost $4000. Had DPW help do the route but the commercial quote that came in was so expensive. Council used to fully fund, back when items were donated. Total cost is about $15,000. Would be nice if parade had more guaranteed support. Stage at Wailoa which requires insurance coverage. Chair M Doolittle: In danger of losing parade because of costs. T Wojszynski: At least meeting took an action to work with DPR to see about submitting a budget request to offset costs. Worked with Charmaine Felipe, took it up to Clayton, response back was: parades are not part of the programs or services provided by the DPR for the funding of the Veterans Day Parade to be included in DPRs budget as a line item. Clayton suggested continue down CRF path. After comments this morning, why can't VAC just go to DPW and Police to request they include in their budgets? Feels costs should be in budget. D Lewis: Cause it's standard but it's not. DCC D Frenz: also represent Police and used to represent Fire, the same problem is going to be found there. If it were going to fit with anyone it would fit with DPR. The way we have to view everything, even the CRF funds, if it's not something the department generally does as a standard role and responsibility. Wouldn't fall under Police and same problem you are going to have with Fire and Public Works. Not to say you couldn't get some of the signage from DPW. You're going to have to try to find more CRF opportunities, maybe get more from multiple council members. Reach out to veteran member from each department that want to volunteer their time for security, EMS. Might be the best way to save and then get the CRF monies for everything else. D Lewis: some years are lean. One year didn't get any money from council and last year got $4000.