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District I - Parts A, C, G, and I to Yamada and Sons, Inc.
<br />Parts B, D, and H to Jas. W. Glover, Ltd.
<br />District II - Parts A, B, C, D, and E to West Hawaii Concrete
<br />Part G to Grace Pacific Corp.
<br />District III - Parts A, B, C, D, and E to West Hawaii Concrete
<br />Parts G and H to Grace Pacific Corp.
<br />For the Parts where no bids were received, staff shall obtain quotations in the best interest of
<br />the Department. The contract period shall be from July 1, 2006, to June 30, 2007.
<br />F. VEHICLE BID NO. 2005-07, FURNISHING AND DELIVERING VEHICLES
<br />TO THE DEPARTMENT OF WATER SUPPLY:
<br />Attached is a copy of a letter dated April 11, 2006, from Clark Automotive Group, Inc., dba
<br />Island Chevrolet, requesting an extension of contract time. Staff has evaluated this request and
<br />finds that the 15 days extension for Parts A and F and 60 days extension for Part C is justified.
<br />This would be their first extension to the contract.
<br />RECOMMENDATION: It is recommended that the Board grant Clark Automotive Group, Inc.,
<br />dba Island Chevrolet, a 15 -day extension for Parts A and F, and a 60 -day extension for Part C for
<br />VEHICLE BID NO. 2005 -07, FURNISHING AND DELIVERING VEHICLES TO THE
<br />DEPARTMENT OF WATER SUPPLY. The contract for Parts A and F would be extended from
<br />April 23, 2006, to May 8, 2006, and Part C would be extended from April 23, 2006, to June 22,
<br />2006.
<br />G. JOB NO. 2003-818, DWS UPDATE TO THE WATER USE AND DEVELOPMENT PLAN:
<br />The consultant, Fukunaga & Associates, Inc., has submitted a change order proposal
<br />(attached) for additional work to conduct eight (8) islandwide Public Informational Meetings
<br />as requested by the State Commission on Water Resource Management and agreed to by
<br />DWS. Staff has reviewed the proposal in the amount of $37,000.00 and recommends
<br />acceptance. The original contract amount was $250,000.00. The amended total contract
<br />amount will be $287,000.00. Funds for the additional work are available. So far, four (4)
<br />Public Informational Meetings were held - -one each in Hilo, Waimea, Kona, and Ka`u.
<br />RECOMMENDATION: It is recommended that the Board approve the fee proposal for
<br />additional services as submitted by Fukunaga & Associates, Inc., for a total additional
<br />amount of $37,000.00 as Change Order No. 1 for JOB NO. 2003 -818, DWS UPDATE TO
<br />THE WATER USE AND DEVELOPMENT PLAN, and further that the Chairman or
<br />Vice - Chairman be authorized to execute the appropriate change order.
<br />H. MONTHLY PROGRESS REPORT:
<br />Submission of Progress Report of Projects by Department (see attached). Department
<br />personnel will be available to respond to questions by the Board regarding the status /progress
<br />of any project.
<br />Page 6 of 8 4 -25 -06 Agenda.doc
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