2025-06-24 Merit Appeals Board Minutes

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Merit Appeals Board June 24, 2025 MS. BOND: And you’re going to roll this out, like, little by little. You’re not going to try and do it all on the same day? MS. TOKIHIRO: So, what has been broken down into the modules—we started with budget. So, budget went live last—in January, I believe—and then, our financials—so our accounts payable, that goes live in July. And then, HR goes live in January, so it is going to be all together. Yeah. CHR. CABANAS: In some departments—I hope they’re not still doing it—but they were at one point—where someone does the timesheets for a number of employees. So, would they be changing that? ‘Cause usually—I mean, normally, an employee does his or her timesheet. MS. TOKIHIRO: Yes, that’s the expectation. CHR. CABANAS: That’s—yes. MS. TOKIHIRO: Yeah. So, I mean, the training going forward will be that employees need to be able to enter that information themselves. CHR. CABANAS: So, for the HR component, who’s the lead on the training? Is it the Admin. Services Division? MS. TOKIHIRO: Yes. It’s going to be Dee. I’m the Readiness Coordinator for that change management component. But, yeah—definitely, because Dee has been involved in every aspect of development on this project and she’s the most familiar. CHR. CABANAS: Mm-hmm. MS. TOKIHIRO: I think she’s an integral part. As much as I would like to be able to free up her time and get her off this project—because I know she’s been very frustrated at times. It’s been difficult for her to keep up with her own work and work on this project and she’s very committed to having it go live in January because she wants it done. And then, after having gone through the recent financials training with CherryRoad, they did a really good job as far as explaining the software and the workflows. I think what was missing was some of the explanation of, “This is what you do now. This is now how you’ll do it in the new software”—and so, when Dee and I were talking about training—getting ready for the HR module, I felt that it was really important that she be able to provide some of those explanations because people are going to have this process questions about how—what does this look like for me, going forward. And so, we want to make sure that she and I—and I also am including members of her staff that have been involved in the project since the beginning. We want to make sure that someone is available at all the training sessions, that is, from the County that can answer those questions. Page 18