HomeMy WebLinkAboutSTU 26-03 C:onav y of lla vvmaVi ... ....... .
Deparhun e nt of Finance
Hoperry Managements
n" .,4.;ryE wY II 4 f,ua w0 wli[
„ f 96720
PRaIVE . T PERIOD:IIII: r Ady 1, 20�26 to wIVrrne 30, 2027
DEADLI E TO FILE IS August 15, 0 5, BY 4: 30 P
s evidenced by the County of Hawaii fi e clock (HST)
...........
Management Planning (see Instructions)
Maintenance Activities and Pubhc Education (vee Instructions)
STEWARDSHIP GRYANT APPLICATION
Public Access, Open Space, and Natural Resot.,wces Preservation
Maintenance Fund
u 1p16pHcations n�w y be returu"w!ed if 0mcdons are not R�dlowea: ,
u• Nease use tile tables 16n'ov ided IDo not substitute other formats or welter tile 1('on�n"
• i reslioDll s s in the ReQds provided and use additional pages, as needed.
d.
u ttachmints (Le, mNps, labeled ph iuis HItn ra'uing your p leaaWRnes, detailed budget narrAves,
consultant 1pn�IIiosaVs, eu )can be included in wrddKon to the rm:Nired &K:wnwnusA.. NAME, EMAIL, AND ADDRESS OFORGANIZA."I'100
Dai��!pmusV""u"u Cm me cpu.lti
Kaiihu "$ o "a, V�V 96745
13. PERSON TO CONTACT:
A,re u av adahk Ni w, (I l u'vI in t(�I, icy, I Sqw 8_ 20/5 G�S r cn ) (PO a N 'r°' w a .tl') p,T'
z Yes 1:1 No
If you checked rmi, please assWn "name A= your orpnuzation to attend with p.�uwwVedge of the ln%�lllwsed
Ir" i ec t,, budget costs, and pn wide an emaiI aWess Awe
NNA L ' P6»i w uMAMp"Cluo App%W4 N;^"°- 11 or n
2003
C. 111:1110JECTNAME (,see Instructions):
KeaUhou Bay Operi Space
(Use See Inytruction,y)
"T" 1U/7-8-12-35, 106
E. FTOJECTCOS'T (,�ee hmtructiojm):
For Management Planning For Maintenance Activities and Public Education
A111OL110, R(-qL1CSte& AMOL1111. Re(jUeSte& $ 35,000 m.A0
hcaw. Shaire�� AjipHcant S hair(- $ 3 1000.00
$ 0 00
F. REQUIRED DOCUMENTS:
I` on-piroFa 501 (c)(3), HRS Len.eir ofDeteirminw.ion
Copy of Organization By1aws and Mission Suaenient
DCCA Ceirtificme of Vendoir Comphance
Len,eir of AW]Wirized Sugneir foir Oirgamzadon
G. (.1 ER"TIM"'A"TION:
I'lleapplicant shall secure all and permitsjrmn other state, am'i counl,
agenc,iesas necessar.v 14) compi'v laws and re""w1arions this maY r%.'qu?I re permitsft'oln the
0q),ortment Resources (IDLIVRI) lfporcelsmetre ti'ithin the State Land V'se ('onser 'ation
Oistrh�'t or clonta in historic,sites, burials, and,4 sensitin., natural or c ultural res4 mr%�es The o/y)Ih�ant ertifies
that the iiifiwination contained in this aly)lication is trueand correct to the /�wst o)"his'/her
P�arrnc of'AUthorizcd Rer)rcsentartjV("
With," Peteir Lasich, KE"C"WhO C OE) Ckjb
S
F "^d,A L 2026 ":;[ewa r&hip 41 k-awa ,,'kppicatlJon, age 2 o'H
26-03
PROJECT
A. PROJECIFNAME (see Instructions):
K auiQ ou Bay Open ace
B. PROJEIC'T LOCWIFION (Use MKS. See Instructions):
C. IDENTIFY 11."ERSONS AND
11."AR.1�°➢➢ :�I➢�� �..➢L°➢la; ➢I➢'� °.➢[°IJE ��RO PO ➢l➢:aD ��'��: J➢1l�aa :tlT :tlTI iIT➢➢➢f➢°a (Yee Instructions).
Keaanu.uhou.0 Canoe Ciu.ub, Karneharneha 113c@mnon ls, EMS program, Local public, private & Chanter
schools, Kona Sailing club/YMCA, local Hawaiian preservation groups & iocaanl Hawaiian Dl el
1). 1"IR,01"OSA L AN]") ll"IRIM lEk"T IM SGRI 1"TION (13riqfly dcucribe the long-range goal(s)
a:;w the yawn°wn1)egv und the of-jecti ves o ynnnn PIS ())m '5('IIw st nvut°dshn n grow ntf wn.i ng See ewny4e
in Insliwctions.)
What is the longrange goal or vision for the property?
Clear r area for use by public groups & individuals, Plant native 6..lawaila n Plants concentrating on
�laa wanppanlan lel making plants, Research area for past Flan aunaann ow nerc.;hip & activities,s, plan
Provide aantive Hawaiian classes & workshops with aan main focus on Hawaiian OG el making
workshops F classes, engage g local area stakeholders to participate & provide Hla wa:nunaann classes,
,
activities & workshops mainly my on Hawaiian Lrei making
Keep area rnna in�uta inne for use for included pa n.ficipa tn�aau t general public..t_�m i is aan lont, range 1-3 non.. yeaanr plan, not a:n °➢ year plan.
26-03
WliM ar,e the olijectives of the pr,oposed pr,ojeet? Choose only one cate,�,�or)� and use
aeldffionalpages as needed
Managetnent Planning Maintenance Activities and Public Education
"To provide a place for the public & private groups to learn abmit the Hawarian presence at
Kewjihmi �Bay, provide H,awarian workshops, classes & activities focusing on Hawaiian 1-6
rTiaking and to provkje an open space at Keauhou IBay for theday use by the general public, by
rTiarntairring the landscaping on the site with native H,awaiian plants concentrating on Hawaiian
1I rTiaking plants,
Because the area is 26,000sf and srriah for large gatheri rigs, our proposed ob'lectives is to
mainly plant Hawaiian plant & fo(,Ajs on Hawaiian Lei r-naking plants witf-i a space for' SrTiall
workshops or classes & rriarritain an open space for the general public.
Keeping the area ffiaintained for the general pubfic (Jay use is aiso our objective as it has
IbE.CCKTIE overgrown witl'-u weeds & shrubs, We wouid be contacting the ArTly (3reenwelIi Garden to
solicit Hawaiian plants the thrive in the sites environffient,
F]N4 '101,2026 Siicvvmdsh�III IIIrmI )IIIII11cation" Page 4 of L3
26-03
What are flhi.e objecfives of the proposed projecl? Choose on�y one category and use
ih-hiitional pages as
MaiiagerneM 11"lamihig Mahileimice Activities mid Public Educalimi
2026 Spovardshq p Gram (%ppkaGirm, Pagc 5 of
26-03
F. PRO,Rc r D FSCR I PriuN U�e the table helom,ftwdetails 4"'heck olne box on� v and use
u,"Iditionul puges us needed Sce etumNe";in IrzVIrm'Ih,wLV,
Management Planninig Mainiteniance Activities and Public Education
Objectlive(s) Activit", Timefine Consu ItantslColl laborators
Cleai, & Mointalin open space s0e V fire a landscape a ontractoi,to clear area t rinonth aher TroplcaV nee works, 1110othei,earth
so !it!is ready for pilainfing V iawallan stewardship Iree seivice
V lants with a locus on Leli rinalkling plants alnpn�wM
& being rina linta lined as an open space at
By
...................................................................... ........ .................
N&�mH,i y rmintenance siite Once a rnonllh landscape rinalintenance ll:::::::vei,,y rinonth after 11<eaWiaxii Cam mo Diub
or rinore�f needed by Keauhou C�anoe lnWal cleai,ling
Club rinernbers
-----------------------------------
F�Ilan & pn�nfkJe Hawaiian cuilluie Leli rinalking workshops& classes, 3 9 rim�)nllhs after tlraHawaiian pmcll!N�meisl,
evenl1s, pn lde areas h�)i, inubilic V iawallan a mlture presentations„ stewardship KarnehoMoho sch x�als, k!acM stake
groups !if appn�wed by D:xmily o� workshops u)n cam��e cultuie(navigallion, N��kJei, amJ oll�hei, publk!�� & pnr�fate
pawalli & 11,,eaWm:w Cam e Club& history& cultui,M signillicants), generaV gn�xqls
auo open space at t<eaa uhcxa Bay (Jay use by pubilic
kx pew en&31 day r iise
---------------------------------- ------------- ----------------------------------
�ty p���)Iloufl�::, Malintain or VnstaH secure gates& locks, t 2 rinonit-is ahei, i, )�ate secui,ity ser0ces, �<ea�fli��x
hire prollesslona� security service to stewardship Cam�m:'I' club
rinalintain a secure slite& have Heauhou appn�wa�
Cam e club pn:wlde backup securilly
------------------------------------------------------------------------------------------------------------ ---------------------------------------------------------
26-03
(camill.) USe the li!lble Check�)ne
!l('?l!'filh)ncd 110S nee�led, li'ee exaneples in Mstructh)ns,
El Managernent Planning Maintenance Activities and Public Elducatiulin
Objecfiyq��) Activities Timeline Con su Itan ts/(,,'ol W borato rs
----------- --------------------------------------------------------------------- -------------------------------
-------- ------ ------------- ---------------------------------- --------------- -------------- ------------ ---
- -- -- -- ---- ------------- -------------------------------------
INA I�2026',,,,tcvvwdshi I)('�mnt A p I I<wmn,flngc,7 M 3
26-03
F. PERMITSAPPROVA LS (,S I ee Instructions,/br examples q1'permiWapprovals, Remember
that it is lh(?s apj-'dicant 's msj-',,onsibilit ) to complY i,vilh andsecum Lill ncvessaq al, mvals and
79
stale, andcount y av6,ncies as tvquitvd)
Do any of the proposed stewardshi�jp activities require any federal, state, or, county permit's
or, apI jprovals?
�I'Yes, e.xj-')lain i,vhIj;, 111'nol neeckd, exj-',,lain i,vh')).
No pera'flts iieeded as m') IburHdiiig or other rnajor irnprovernerits are corisidered as iarid (Aeariiig &
piwithig does iu)t iieed as pera'iit 41 this area. A CCA for I iawaii courity if required,
Corita. ct Hawaii Courity piarmirig depwlffierit ori SMA area if my special permits ave riecessary fur
proposed ciearirig & piaritirig,
Ca ritact I iistorican IPrassersraa4.6m Divisim coricerrfliig Arclhaeoiogy sites iri area of stewardsliip.
C(mitact I iawaiiari IG uriai Cornrnissim to request if as survey is iieeded,,
I
L DY'161 Su,IvardshV p G rrams '%I,pkmdviu, Page X �A �3
26-03
G. M A NAG EM ENT/1"R ES ERVATI ON' PLANS REVIEWED (See .lnslruclions. (Ise
additional pages as needed)
1. Please elaborate on how the proposed project activities align with existing plans, if there
are existing plans.
The �)rq)osed �flans aHgns wkh the Osoon cif arneharneha schoo s as as �flace for the [)Ubk to
dearn ab0LJt the Nstory ofKeauhOU Bay and dearn ab0LJt F awaHan actMtes f'=Js�ng on HawaHan
L.6 rnakng and �)resent F. awaHan workshq)s & c asses fOCLJS�ng on F awa6an L.6 rnak ng at the
ske.
(Dur ICadaaans are to dear area to be ready for Ipa an of iawaHairi [,flants focus4ig on 6 a'laking. 71le
KwTiehwneha Schoo�s visnon for KeatAhou Bay afigiris Wth our, Iprqposa L
2. If you are proposing to produce a rnanagernent and/or preservation plan, please explain
why such additional planning is needed.
We are �)rq)osvig as rnanagernent �)a an to n4nta�n the area for [)UbHC Use and to �)roMe an area
ibr �)ubk dasses &workshq)s r0afing to HawaHan cWture, focus�ng on F�awaHan L.6 rnak�ng &
other [)Ubfic alp�)roved use & gene4 day use.
2026 sic%varckhill:i Grawi A111111:11HCA60R,Page")OfT3
26-03
I L BUDG E'F D ET,ik I L S cl'Ont I'ik"te the la�;ahki below)lqw dii Pleize�kr ,wl'substl tule wh(,?r/wmals or,dler the
V or di hetlki lw), &: alIn � lti�lwl to t a t , is viol
rel"afirell ("ImCk Ork, b0): ord and Illolf, Ali eAcffflples irt
..........
Management Planning v/ Maintenance Activities and Public Education
III County rant AplYficant ............... Other
Charter 10-16C6 arcel'I'MK(s) Project ActNity. Antou"t Share Resources TUTAL
Requested
T
............ ........................
.8 12 35,106 Cleaii Vand ll�)y p6va�e amtractor to
piepaie k)ii p anfing 1awa�oan
M
10,,000,,00
p�as
................. ............
2,4,5J3, 3/7 8 Qi 35,10Q1'1 i
Flii oii chase & pWit nabve 11awaHan
pVaMs&k)cM pVaMs Sc)kk dcma6cms
5
fii(!)m k)cM nii�ii seii�es&sk)ii es k)ii 0 i)i) i C', $ 1 50() 00
0,aMs, F?epa�ii 1bnce &gMel llns�aH
bi ash& ii ecyde
i
2,4,5,8 3/7 8 Q 35,106 Mant pVants for 16 makkig and erred
bi eMs k)ii 0ne Vype p� aMs Sc)Nck
dcmMkm fii cwn nii oii seu es and k)c,a�
I 10 0 0 0
ii esdeMs,
2,4,5J3 3/7 8 12 35,106 Fl�an makMenance p�an k)ii mc)MNy
rna�Menance (!�)� p�aMs and
makMakikig gioii mds ll�)y Kea ohoii
$ 1,000,,00
Cam!)e dull�), Sokk donahcms from
k)cM ll�)uskiess k)ii &��udprneM
............---------------------------------------------------------
21"l,5,8 F:14an k)ii ma�nLa�Nng bash & ecyHng
ScAck dcm,:36(mis fii(!)m bc,:AV
ll�)ii mkiess k)ii bi ash& ii ecykq ll:)ons
$ 200,00
'111 mak. $ 11 500 �m� ��!l 200 1 10(1� Cl 0 $ 1 u,k 41 0 0
-----------
I INNL 20 2 b a rl.ii-IGran7 llaZ,w 0of 13
26-03
If It I�M."ET 1111,E'[',%I L S(c(�iii N I C�wq�kie the table behm IN hw6wt bladY.Mease X ma subuhuw whojhrmaM ew WiT Ord:;,,
leo,pliolfil!wj,u-ai In m0thm ho the lubk belog" a 6kil!1iled bud�,�et narralive 5e inclu%led CIS an All!hllmeni, tlgou�gh h, is not
re.,fuired ,l (�heck one bak t wily,1:wd mawaled 04V etumpkw in Wowcoom
Management PbnWng Maintmance Activities aiiiiid Public Educatioiiiii
3'
III Cou My ParcWTMK(� P�oject Activit Amouvit 'I Applicant 'Other T(YrAL I
ChoomA046M) y Sha;e Resources
Requested
............... ..............
O"m Smys&Ng M."awmg Mm S to
lbvesi .uffly �19,000 00 0 0 $ 35,000,00�
open gag ed iMnmce wn'Rhe mming 8
lock qp�e en wom4ig.
CAO
. .................................. .... ....... ............................. . ...
... ... .... ..
$
.....—---—-------- .................... -------------------.................................-........... ----—-----.......
$
............... ------..... ----------------------- ............... .. ........... ..........
............... .............. -----------------------------
..4141
.......... ..................... ................................ .....................
I INAL 2026 S ,timd,,hop C mro Applhcwicm,llagc I I of I
2003
1. APPI.ACANTINFORMATION
1. 11113rief history of the applicaiint orgaiinizatioir�i. finclude the date of i in co rpo ratio in as a
ramin profit orgaiinizatioira.
Keauhou Canoe ch,ib an outrigger paddhing ch,fl) that is Ile,cated rnauka of K(---,�aulhou Bay on
property Ilea se to the, Keauhou Cano(-,& Ch,b by 1Karneharneha schoo ls. 16 eauhou Ca no(-, Ch,iic is
inch,ided in IKarn(-,harneha Schools proposed vision of 16 eauhou Bay. 16 eauhou Canoe Ch,b was
rncorporat(-,d as Flo nokahau Cano(--,& ch,fl) in 1980. narne was changed to the Keauhou
Canoe Chib wh(-,n the ch,ib obtained perrnission to house our canoes at K(---,�auhou Bay. It is
rn(',orporat(-�,�d as a 501(c) non-profit. it has maintained an area rnauka of Keauhou bay since
1981 with a canoe 1-41au, Ilawn area, canoe storage Ilau.unch area. Keauhou Canoe ch,ib is
ohana based (',.hjb with rnernbe,rs frorn 10 and under to "70 plus ages. 1Keauuhou,i Canoe Ch,ib is a
rn(-,rnber of the Moku 0 Hawa6 canoe racing association and particapat(zs in Iloc,61 and state
canoe regattas and Ilong distance, races. Keauhou Canoe club sponsors 1 Moku 0 He:
6--rnan regatta race per year & two Hawaiian isIland Paddhirig Association 1 & 2 rnan races (--,ach
year. K(---,�auhou Canoe Ch,ib v(.Aurlteers for local triathbri ra(',es & other loca�l races.
2. Other source(s) of fluaticial support:
KE,auhou Canoe Chit) has over 600 member who support the chib with dues & donations. 'PIE'
chib 61so has fundraising activities as providing support fbr Ilocall triathk)ns & OthEr' community
E'VE'rltS. WE, r'ECErVE' donations at tirrIE"S from Ile,e,6l ckib & community merrlbEr's and from Ilocall
busirriesses.
FP,,kAl, 2026 Gram nPpdica6on' Pagc ol Ll
26-03
3. Please provide tip to three examples of successfully completed projects or related
experiences.
Schoo� age Ipaddfing & Flaw ban enridItirrient Iprograamais Whk.[-i n.jn (kiring regatta season M-k[-i
ri,jns frorri March to
A6,flt and ymkh Ipaddlfing progra iis W-flc[-i n,An 6,Arurrg regatta 8, Hong 6stance seasons frorn
Mardh fifl October,
MauntauNng Canoe lhanw,i and rminds sunce '1982 by chk aneanbers,
SIporrsor4ig the IRifl-I.Jfe cfisaNed grmj�p for anonfl�fly Ipaddfing sessuons.
&,jlplporfing anrnja� GEMS Iprograara whk,.[-i provkies 5th grade gkis Wth ad6fior4 rnatheanafics
s s caence cBasces every year,
SIponsor�ng & n,inNng a 6-a' an regatta ra(-.-,e per year & twol2 anon Bong 6stance races Iper
year.
J. Please initial below that the applicant understands the following documents shall be
required if awarded stewardshil') grant funds.
Initial Documents
----------------
(-erdfica�e ot'hisurance wkh Counr� ot'l famd'� nuned as addudomd his ured,
s- rri� and anlikud repor�s, wh�ch shaH hlc�ude finam'Jau saWCITICWs expk1hikig
exiaendkURN,pn)l�o,A.s u.n process, communW, uivo�verriena' and ovenffl s aaus
Organ�zadon shaH hnmed�a�e�y con�ac� ffie Depar�rrien� ot'�Fhiance, Flroper�y Nlanagemen�
' DuVk�on, upon dksMdon offfie organ�zadon or changes hi ffie organ�zadon ffi as rnay affec� ffie
S�em'qdsh G ran� A u ca��on or A,oreemen�s.
OrgamzaOon rriay be reqkdred �o provkie offier docurnen�s as requeMed by Oie CouWy of
11�k1wW L' Dqmr�rnen� of'F�nance.
Mal-halo!
m h,we any quesa k)ns. p e�:Ise cd m�aca ffie Fln q)orty Nlmageinen� Nvkuon a�
013RIS) 9115,� 13061 w by, [�hia� R��RHO]',�ILWII
I�I 20,261 Sde vw&d6ri (Jmm Npp0 c"160n' fla�:We of
26-03
v
Ng
r
P,t
r
County f hI awak UgUst 6, 1025
Department of Finance
Property Managernent DiOshrurn
25 AUPLMu treet, Suite :hu .03,
HHo Hi 96720
Dear Shrs,
Keauah`ou,u Canoe Uub is fihng a PONC hhcathoru to provide stewardsMp to the foHow4ig hand
parcel, "INK 7-.8--12,35, 106, in Kewbou Bay, h am the 2025 pr shdent aind Peter I- sich hs the
2024 presuderit of that: organization whk.,h°o is ru ), c 3.
n Ju yF 13, 2025, .The KeaL hIOU Carwe 0ub Board of hr ct rs authorized Peter it Lasichr and MI
rrner to prepare the apphhc tion for t he project, We have hncWed aH the fihng docu rnents
expected for the apphcation,
We thank you in advarice for your rr;ooper boin and .suuppor~•te
"hhRh ryi M, Arrner, KCC President Peter h_Rusuch, KCC h-''Dust Pr sdent
26-03
KEAUHOU CANOE CLUB BYLA
AS AMENDED AND RESTATE DI 2/17/2023
DEFIlNITIONS OF TERMS USED
"Agent" means one who is authorized to act for or in the place of the Board of
Directors, An agent rnust be appointed in w6fing by the vote of a majority of the IBoard
then In office.
"Athletic Director" inckides "Race Coordinator" as provlded in the orlglnal Airficles of
lnicorporation of October 20, '1980,
"Board" means Board of Directors.
"CIlub" rr�eans KeaLJh0U Canoe Club,
"DIrectors" mearis and 4icludes Officers and Directors-At-Large,
"Director-At-Large" means a Dlrector who Is as Board meirnbeir, but not ray Officer-,
"Dues" means annual Membership IDues.
"IlElectr aril c Approval" means approval by any electronic COMMUn�cafioin that rnay be
directly reproduced in paper form by the redpi ;rut throt..tgh an electronic process.
"Fees" means canoe rack storage and other fees approved by the Board.
"HCRA" rneans Hawar'i Canoe Rackig Associabon,
"6HRS 414D" means HawaiI IRevpsed Statutes, Chapter 4,14D, ,the Hawai'I Noinprofit
Corporations Act, as now or, hereafter arnended, found at the foHowing link:
(3[Q401
i,�t
"Mernber" rneans any person(s) having the rights and obhgations of rneirn bear sl-6p
pursuaint to the ClUb bylaws
"Member in Good Standing" rnearis a Mernber who has paid all reqUirred dues and fees
and has discharged all re(jLdred obligations to the Club forthe current Mernbershp Year,
is as parfi6pant in CVL� events and actMfies, is, not currerltly Under suspension,
terryfinalfion, or expulsion from the Club,
"Membership" refers to the rights, and obHgafions a Member has PLIrSUant to the ClUb's
Bylaws.
"Membership Year" mearis January 'I to Decernber 31 of'a calendar year.
Decer,nb(?rL7, 2_02_3
26-03
"IMee that g" rneans an Annual or SpecW Membership Meeting or a Reg uiar. or Speciai
Board Meeting as the context requires,
"MOKU" means MOKU 'O HAWAH OutOgger Canoe Ra6ng Association
"Officer" means President, Vice President 1-reasurer', Recording Secretary, Athletic
Director, and Mennbers,Mp Secretary,
"Proxy"' means proxy vote or power, or authority g�iverr to ahow a person to act for
SOrneone Elsa, signed and dated by the person giving the aUthoirity.
"Vote" rneans aUthorizafion by bailot, gesture, or verbal acknowledgement,
"Written" rneans coryunurflcation that invo ves any type of message that makes use of
the written word", including, but riot krnited to, !attars, ernaiis, and text rnessages,
AR"T'ICLIli I
NAME AND LOCAflON
Section 1.1 Name and Location
a. '"The narne of this orgainizafion is "KeauhOU Canoe Club", a IHawai'i non-profit
corporation, hereinafter referred to as the "Ckib."
b. "The Uub's address is P.O, Box 390755, KeaUhOU, HawamI 96739, T'he Cidb's
physical location is Keauhou Bay, Hawai'i lsland, 1'he Board may change the
Ckjb's address or physicall Ilocation as necessairy.
ARTICLE 2
PURPOSES AND MIS&IOIN
Section 2.1: Purposes
a. "I-he purposes of the Club are stated in KeaUhOU Canoe Ckib's Articles of
incorporafiori,
b. -Fhe Mission of the KeauhOU ('."Ianoe Club is to educate our YOUth, OUr tern bersNp,
and the cornmunity at karge about Hawaiian cufture, vaiues, and traditions and to
promote coo mpefifive and noin-compefifive outriggeir carloe paddling arid otheir,
reiated Fiawaiian CWtUral activities in historic IKeauhou Bay,
Section 2.2: Polificall InflUence
"The Utib shall not participate in any p6ifical carnpaign on behaff of any candidate for
pUblic office. However, the Board may aUthorize activities that attempt to influence
legislation or pokies on issues that affect the Ckib.
Section 2.3: Nonprofit Corporation
_Flea ClUb is a anonprofit corporation organized in acc.oirdaince wid.'i iRS 4'141.') and the laws
of the State of HawaVi, exclusivOy for education and chadtabl Urposes witMrl -the
meaning of Seahon 501(c)(3) of the Internal Revenue Code,
Dec,ernber 17, 2023
26-03
3
Section 2.4: Non-Discrimiiination
'rhe Club does not discriminate against race, co,Ior, religion, creed, sexual ohentation, or
gender inor does rttolerate sexual harassaient and shaH otherwise comply with the Civil
Rights Act of 1964 and reWed amendr,nents.
Section 2 5: Loyality aind Authority
a. Every Club Officer', Director, and Agent shaH place the best interests of the Club
above tWr own personal or farnHy interests, or the rriterests of a particular
Mernber, or as faction of Members,
a. No Ck,ib Officer, D rector, or Agent shall use their position or decision rnakurlg
aUthority to seek advantage over another Mernber orthreaten, harass, or" attempt
through any mearis to control or iinstJH fear in other Members.
AR'nCLE 3
MEIMBERSHR
Section Sul: IltmbrtatpQualiffications
Membership shah be open to any, indivd&W unteirested in pursuing the UUb's Purposes
and Mis,sion, No person shaH be adimitted as as Member withmit the person's consent or
that of their parent or guardian.
Section 3,2: Dues, Fees, and linsurance Warver(s)
The Board shall determine Club MernbersNp dues, fees, and insuram,,e wauver form. 1"he
Membership Year,shaH run fron"i January 'I to December 31. Dt,ies and fees sha be paid,
and insurance waiver(s) executed before as Mernber pafticipates in Club activifies, Ali
dues and fees are non-refundable.
Section 3.3. Disciphne
The Board imay, in a fair and reasonabie rnaniner as provided in GHRS 414D89, discipuine
MernberrS for, condUct dethrner�tau 'to the Uib according to poii6es and procedures
established by the Board, ln the case of serious or" repeated dethrnentall conduct,
disc,�plinary action rnay, incWe sn,jspension, termination, or exp all SiCMI of the Mernber,
AR1 �UE 4
ELEC,rIONS AND vonNG
Section 4:1 u Voting QUalifications.
Any Member in Good Standing is quaHfied to vote at any Mernbership Meeting who has
attained the an of eighteen ('18) years as of the date of the Meeting and is present in
person at the Meefing.
Section 4.2: Etection of Officers and Directors.,
The Mernbers in Good Standen g shaH meet at �east annUaHy to elect the four (4) Officers
avid six (6) Directors at Large, who consfitute the e ted Board whose pos�tions and
duties are described in Articles 5 and 6 of these By�aws respectively,
December, 1.7, 2023
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4
Section 4.3: Elections Committee
Prior to Wding a Meeting where Merribers wH� vote, the Board shaH appoinit an Elections
Cornmittee of at least three (3) MeMbers from among the Membership ton SUpervise
elections at any such Meeting, -rhe Board shali aiso app6nt one (1) of the Corrifflittee
members as Chair of the Committee, The Board rnay a so appolint other Eiecfion Officiais
to assist the E�Iecfions Committee or, delegate that duty to the I ecfioris C'onirnittee, "The
Elections Corrimittee shall operate indeperidenby from the Board and is appointed s,oieiy
to conduct elections -for Board members and other Club matters reqUihng
eiecfions. Candidates for elecfion may not be members of the Elections Cu rnrnittee or
act as Elechon Officiais.
Section 4.4: CaU for Nominations
At least thirty (30) but no more than sixty (60) days prior to any Meeting caked to elec.t the
(Dffrcers and IDirector's, the Elections Committee Chair shaH issue or cause to be issued
a Notice of Eie(.,fioin arid a Ca, H for Norninations on the Ciub website or, other suitable
means if the website is, riot operational,
Section 4.5: font entton Run
Any Member. in (-;';ood Standing who wishes to run for an Officer or Director positioin shaii
corripiete a wirltten nofice of intent to flirl on the Club website for the posltion or, as
otherwise directed in the Ca H for Nominations, 1-he nofice of intent slhall inckide an
passport-size photo (if avaHaUe) and an aCCLArate exp anafion of riot rriore 9.1an two
hundred (200) words of their qua ifficaboens for the position. 1 he nofice of intent,, photo (if
any) and accompanyirig expllanafion rriust be received as (* cited in the Call f'f,:)r
Nominations either- eiectrorfically, Iby rnaH, delivery service or iri person at least ten (10)
days prior to the date when the eiecfion is to be horrid in order for,the candidate�'s nan"ie to
be on tune pre-,printed baHot,
Section 4.6� Con nmittee Nory-winations
At its 6scretion and with the nominee's approvall, the Eiecfions C.ornmittee may also
norninate one (1) or more Members in Good Standing according to the 'foregoing
procedUres for any Officer or Director posifion.
Section 4.7. Candidate lnforrviation
No iater than five (5) days, after receipt of the notice of intent to irn~urn and any photos, and
explanafions of quaHficafions, the Elections Committee Chair shail post or, cause to be
posted each candidate's inforrnation on the C'lub's website. If the Website is riot
op ear aflonal, the candidate information described above rnay be delivered to the rnerribers
by ariy reasonable rneans,
Section 4.8: Floor Nominations
Except as otherwise provided in these Byiaws, Members may make norniinafions frorn the
floor, provided the nominee is present in peirson, consents to service if eIlectec�i, and is an
Member in Good Standing.
December 1.7, 2023
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5
Section 4.9. Floor Questions
After floor nominations are ciosed, each nominee may address the Membership for up to
two (2) miinutes and shoH be reqUired to answer pertinent questions frorn the floor, No
candidate may be elected to any Officer or, Director position unIess Oley are present at
the Meefing to speak and answer questions.
Section 4,10: Voting
At the discrefion of the Bechons Committee eWrier before or after the qUestion period,
Merribers in Good Standing who are piresent wiH be grven pre-printed liaaaHots arid
identification tags to affix to the baliots, Mernbeirs shall cast their votes by secret baliot
depos,ited in a secure baiiot box. Unpess for good cause the Becfions CorTirnittee decides
otherwise, Members rnay vote only after the quesfion period. Unless spe6fied otherwise
in these Byhaws, a majority of votes cast of those present shaH decide aii matters at any
Meeting, wheire votes are taken, and a quorurn is present,
Section 4all No Opposition
if there hs no opposifion to any Officer or Director candidate, the Recording Secretary may
be instrUcted to cast a unarflrrmUS Iballot for the car6date for that position. If there is
rnore than one (1) candidate for. any Officer or Director posifion, an election shaH be
conducted as provided in this Aflk,.ie,
Section 4,12: ReSUHS
a. Majority Required.
After the vofing is cornphete, the Bections Committee or the Election Officiais at
the discreLion of the Elections, Comrnittee or its Chair shah irnrnediatelly COUnt the
bahots. Candidates for Officer and Director at Large positions receiving the most
votes, consfituting at peast a majority of the votes cast for their positions, shaH be
deciared the winners of those positions,
Ida No IMajority ,for Directors at Large
ff any Director at Large candidate does, riot receive the required rnajoidty vote for
the r posffion, the newiy eie rat.ed Board, whether consfitufing as quoiruirn or riot, shaH
frH the vacancy in that position, irrirnediaWy after the Mernbership Pleefing where
the voting was heid.
c. More than Six (6) Directors at Large Elected
if more than six (6) candidates for Directors at Lair en receive a majority of the votes
cast, the highest vote getter(s) receiving a majority of the votes cast wiH be epected
to fill the six (6) posifions, in thile event of any tie votes fair rnore 'than six (6)
candidates, the rnatter shail be decided by the drawing of lots,,
d Officeir, Ruinoff Oections
If no candidate receives a majority of the votes cast for one or r'noire Officer
positions, the Bections (.,,ornmittee Charr shaii imirnediately (,,',onveim.a a runoff
e ection arnong the top two (2) Ngirrest vote getters for any such position, Voting
shaH be by write-in, secret baIiot. Tl,ne candidate(s) receving as majority of the votes
Decernber 17, 2023
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6
ln the runoff election for each sud,r posrhoin shaH be elected. If no rLinoff, Officer
candidate recerves as rnajority of the votes, the newly elected Board rneirnbers may
fiH ffie vacancy as provlded Ilru Section 5A of these Bylaws.
Section 4,,13-, Other Policies and Procedures
Fhe Ellections Cornmlttee may rnodify these procedures for good cause and adopt such
other policies and procedures as may be necessary and convenient for the c('-M due ct of
elecfions nolt lnconsrstent Mth law, To the extent necessary arid practicabIle all SLIch
pokies and procedUres shall be iri wrifing and available Upon request to aH Member's in
Good Stan6rq
Sec,fion 4.14: Proxies Not Allowed
Proxy voting is riot allowed for any Mara bers[°ulp Meeting.
ARTICLE 5
OlFHCERS
Section 5,1: Officers
The Officers of the Club are President,, Mc "resident, Treasurer, Recordliing Secretary,
and the app6nted Athletic Director arid Membership Secretary. Each officer shall be as
Mernber in Good Standing and shall serve as a Director.
Section 5.2: Appointed and IElected Officeir's and 'Terrn of Office
a., Appointed Officers. The Board shall appoint an Athletic Director arid
Mernber-ship Secretary as soon as practicable after ain Annual or Spe6al
Membership Meeting as the SitUation reqUires, The appoli-itment process is
separate from teapot-based Membership elections, Candidates nIUSt SUbmit
either as written resurne or completed nomination forryi to this Elections
Committee no Weir than ten (10) days prior to the Merribership Il efing where
the election of Officers milli be held, Candidates must do the following:
1. Read arid agree to fully abide by all provisions of the KeaLflII0Lj Canoe
Club IBylaws;
2. Have as thorough Understanding of tree position as outlined in the
ByOws and any other Board prescribed Roles and Responsibilities;
3. Understand and agree to execute r,,mique arid cornplex skills required
for, the posifion�
4, SUbmrt a resurne or nornlnafion form that learly states qUalifications
for the r.,)osifion, arid
5. Agree to an in-person lviterview, not to exceed five (5) MiilUtes wlth
the Board of Directors at a Regular, or Special Meeting.
After, interviewk,iq the candidates, the Board shall meet 41 Ex acutive Sess�orl and
vote for the candidate best qualified for the position based upon their written arld
oral presentations. The candidate who receives as Miajority of the votes is
app6nted to the position, in tl,"ie event the Board agrees ino candidate meets their
December 1.7, 2023
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7
criteha, the I ections Cf cmuro°mrnr ttee is directed to seek candidates for the position for
fUrther Board consideration,
b. Elected Officers. All other Officers slnalll be elected by secret ballot as
provided in Article 4 of these Bylaws,
c. "reirm of Office. I'he Officers shall serve a one-year, terryl or until such time
that a successor is c,�lected or appointed. There are no term lirnits for Officers.
Section 5,,3: Removal of Officer
if ain Gffk.-.er ps removed as a Director in accordance with Section 6A of these Bylaws, the
Officer shah immediate y forfeit all the r Ipmosr6ons on the Board,
Section 5.4: Vacancies
in the event a vacancy occurs in any Officer position, due to a change in status,
res,ignation, rernoval or otherwise, the position will be filled as -follows:
a. The Vice President shall as urn the office of President if the Presidency is
vac�ant, or the President is absent, UnaWe, or, refuses to act.
b. "The Board shall, wiftn thirty (30) days, app6nt r.copal ac,marts for,all other Officer
vacancies.
Section 5.5 Roles and Responsibilities
I"he roles and responsiNiffies of the Officers of the Uub are as follows together,with SUch
other iroles and responsibififiesthe Board may prescribe��
a. President-. "The President is the Chief ExecutIve Officeir of the Club and shaH
preside at all Meetings of the Udb and the Board. 'The President shall exercise
general SUpervisiorr over the business affairs and activities of the Club,
b ice Piresident: lr,r the absence of the President, or in the event of the President's
rnaNfity or refusal to act, the Vice President shall per-forry'l the duties of the
President, and when so acting shall have all Ipowers Of thEr Pres ent arid shah
,perform SUch their citifies frorn fire e to firne as assigned by the President or the
Board. I'he Vice President shall ensure reporting and other cornphance wfth
nonprofit laws and regWations including as they appiy to Section 501(c)(3) of tree
kiternal Revenue Code and HRS 414D
c "I"'reasurer: 'The Tireasurer, is the Club Fnan6al Officer and shall supervise the
rnainteriance of all funds of the org rani za,hon, 'The 'TreaSUrer shall provide firriely
reports, rnalintain payaWes and receivaWes accounts, Me all financial reports, arud
returns reqLJred by the State of FlawaiI and the federal government, 'Phe 7"reasurer
shall cha4, the Finance CornffOttee.
d. Recording Secretary: T'he F� ecording Secretary shall Ikeepa minutes of the IBoard
Meetings, Il rribersNp Meetings, and record of such activities that may require
archiving, T'he Recording Secretary shall prov°de the notice and agenda for all
December 17, 2023
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8
Board Meefings and notice of MernbersNp Meetings, If the Reco6ng Secretary is
inot present at any Mernbersf'dp or Board Meeting, the President shal� appoint a
Secretary Pro Tern to keep the rnnutes of the Mee fing.
e. Athletic Director: The Athletic Director chalrs the Race Cornwflttee and has
adrrfin trative authorrty over al1 competitive and non—COr"pe ifiiv Ipaddling related
acflvifies of the Chita, inclu6ng se ecfion of the Race Manager and CoacNing
Staff, The AtWefic D rector shall prepare an annual budget for the Club pad6ng
prograrns and ssub mitthe bUdgetthrough the IF)nance Committee to the Board for,
approvaL Prior to the beginning of each regatta season, the AtNetic Director s[4UI
present the goals and objectives of the Ckib's pad&ng program to the Board for
review and approval.
f. Membership Secretary: "r'he MembeirsNp Secretary shall update Men-11ber
reg trafions in the Member database, coordinate payment 'for, MeMbership 41th
the "Treasurer, and coordinate work wrth the Race Manager and coaches to assure
that race information is current and =TlpPiarrt for regatta and long-distance
seasons. The MernbE�rship Secretary shaU rnaintain hard copies of Me raider ship
records, registraLion waivers, and proofs of 0, that require transrnission to the
Head Recorder of MOKU.
ARTICL.E 6
BOARD OF D�lRECTORS
Section 6.1: Powers
The Board sets policy for the Club and 6rects and contro the actrvfies, affairs, and
property of the ULib, N1 Corporate powers sh0 be exercised by or under the directiorl
of the Board, The Board rnay adopt and arnend Pohcies and Procedures riot inconsistent
with law arid these Bylaws.
Section 6,2: Membeirs, of the Board, Voting
The Board consists of the s,ix (6) elected and appointed Officeirs of the ClUb and� six (6)
elected Directors at Large. Each person on the Board is entitled to one (1) vote,
Section 6.3: IDirectors A,t It,warge
a. Election andiTerm. 1 I,ie D rectors at Large shali be Member s in Good Stainding
and wffl be eiected by secret balllot of the voting Mernbers at any Merribership
Meeting Wd for that purpose and as provided in Article 4, They serve a one (1)
year term or until such brae thiat a successor is 6ected, or app6nted, and
quallifies,
b. Duties. Director's at airge will serve airs at least two (2) Cornrnittees and deirver
reports of cornmittee acfiv ties at monthily Boan:J Meefings, N-ectors at Lairge will
act as Ambassadors of the Club and encourage Mernber parfi6pafion in Club
events, Cornrnunity outreach and ftffid--raising opportunifies. Directoirs at Large
shal1l also actively engage in special cornrTilttees or Board specffic
Decernber 17, 2023
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9
initiatives, [Irectors at Large shaH a�so act as Liaisons Ibetw corm the Board and
Committees to ensure IMeIrTiber feedback is acted upon in a timeiy fa Norm.
c. No Term Limits. There are no terryi knits for arry Director at Large.
Section 6.4: Removal of Directors
Any Director (including Officers who are Directors) may be removed:
a. WrthOUt cause Iby the Members as provided un HRS 414D.-'138 (a)-(g),
b, Without cause by a two-thirds majority vote of the Directors then in office for, an
Officer app6nted by thie Board as perrnifted Under HRS 414D-138(h), This does
not appiy to Officers and Directors appointed to fiH vacancies for Officers arid
Directors �,.,iected by the Mernbeirs.
c� For, m ass ng three (3) RegUiar Board Meetings dUr'irIg their current term un ess
expressly eXCLIsed by action of the Board, by ma�ohty vote of the D: rectors thein en
office as permitted under i-,iRS-414 tub 138(i),
d. Any active KeaUhou (".'anoe C,'.IIub rnen-ibeir who, iS CUrreinfly practicing with or
corripeting for, another MOKU '0 HAWAH Canoe Club during regatta season
(Jarkiary to the �--iCRA State Race in AkAgLlSt) shaH not be aHMAfed to be a IfBoard
Mernber of the KeaUtIOU Canoe Ciub. ff they ak-eady serve on tire Board, they
shaH irnrnediate y foiffeit their seat, and the Board sl-4Hi fiii the vacancy
e, For caUse, by majority vote of the Dire(,,,,tors then k-u office for the IDir,ector's faHuire
to perforr'n their duty m for other iroasons deerned necessary troy the Board The
Secretary, or other Iperson designated by the President, shali provide noti,ficaton
of thin proposed action to the affected D4-ector with sufficient firne for the Director's
preparation of an appeaL The date, time and iocation of: the Meeting shaH be
inch,ided ki the notice,
f Uniess otherwise required by law, a Board nien"uber subject to rernovai under this
sec Uon shaH be recused frwn ffie vote but shaH be C.OLAnted for qUorum arid
deterrrrin ng the required vohing threshoU as a Director thein in office,
Section 6.5: Vacancies
The Board shaH fiH any Director At L.arge vacancy within thirty (30) days of the vacancy
Section 6.6: Cornpensation, Loans and Guaranties
'T'he Officers and Directors of the CkJb wiH recehve no worm perisation for their services and
may be reirnbuirsed orfly for reasonaWe expenses re ated to the bUs,4iess of the Ciub that
have been approVEd by the Board. Loans w-gUaranties of the obfigations of Officers and
Directors are prohibited by haw.
Section 6.7 Exernption frorn Liability
Except for gross negIligence, ariy Ipeiraon who serves as a [Irector or Officer of the CiUb
W&IOUt renurnerafion or the expectation of realUnerafion us not fiatAe for darnage, injLffy,
or, Coss caused by or reSUffing firorn s ,mh persori's performance of, or fa bare to perfoirrn
duties of the pos4iorr to which the person was eiected or appointed,
Decf,�rnber 17,, 2023
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1.0
ARTICL.E7
BOARD OF DIRECTORS MEE"riNGS
Section 7. lar Meetings
The newly eiected Director's and Officers shall assurne their positions and meet as a
Board irnmediately foHowing the adjOUrnment of the rneeting in which they were eiected.
T'he Board wih thereafter hoO RegUlar monthly Meetings at a bime, piace or rnethod
determined Iby the Board,
Section 7.2: Special Meetings
The lPresident or any two (2) Board Officers/Directors of the Board may cai� Special
Meetings. Special Meetings, of the Board shali be preceded by at ieast forty-eight (48)
hOUrs mtritten notice to each D rector of the date, find e, and pliace of Meefing.
Section 7.3: Waiver of Notice
A Director may at any firne waive any notice required by HRS 4,14D or these By'laws,
a, Except as provided in su,,ibsection (b), the waiver shaH be irr writing, sligned by the
Director, entitled to the notice, and flied with the minutes.
b, A Director's attendance at OW"participatioin in a Meeting waives any requlired nofice
imless the Director at the t)egirming of the Meeting or, prior to the vote on a rnatter
not noticed in conformity with this Chapter', the Articies or the IByiavvs, obJects to
lack of inotice aind does riot thereafter vote for or assent to the ol,,)Jected to action.
Section 7.4: Quort,im
A quorum for a Meeting of 'the Board sha[i consist of a rriajorlity of the then current
rnembers of the Board.
Section 7.5: Voting
A rnajority vote of fl,ie Board Members cormtitUtirig a quorUrn wnH decide ah mini tier at, a
Board Meeting U I'll le!'SE, otherwise specified by these Bylaws, Directors m.mt be present in
person to particlipate in any IBoard Meeting. Proxy votling is riot aHowed at any Board
Meeting,
Section 7.6: Action withOUt a Meeting
Any action required or perrn tted to be taken by the Board rnay be taken without a IMore firig,
after rmfice if ail Board mernbers voting constitute a qUorum and aH consent to such
action, gaucho wirlitten consent desc.ribing the action taken and slgned by each [)irector wiH
be inciuded in the irninutes of the Recording SErcretary and shaH be (.I.onskjered
sufficierif, Such action wiH have the sarne force and effect as a uirmnirnous vote of the
Officers and Directors, Such action shah be taken withirr forty-eight (48) hOUrs of notice
Decenrber '17, 2023
26-03
ARTICLE 8
MEMBERSHIP MEETWGS
Section 8.1: Annual Meeting
'The AnnuaI Membership Meeting shaH be tneai Ibeuetwe en DecernL)er 1 and the iast day of
Fet)ruary of the follow ng year" at a date, time, p ace, and rnethod deterlTlined by the
Board.
Section 8.2: SpecW Meetings
Special Membership Meetings may be cailed by H"ie President, a majo6ty of the therr
current Board, or upon petition of at Beast ten percent (1011%) of the voting Merribeirs,
Section 8.3: Notice of Mee'hrigs
11,-nee Recording Secretary shah notif:y aii Members in Good Standing of the place, date,
and firne of arry Mernbership Meetings. Notice of the; Meefings along with a staternent
of purpose arid as description of any matter or matters that rnust be appmved arid any
other rnatter or, matters foir which the Meefing is caHed shaH be given no fewer than tein
(10) days or more than sixty (60) days before ti-ne Meeting date,
Section 8,4: Waiver of Notice
A Member may waive, ainy notice reClUired by HRS 4141D or these Byiaws Ibeetraree or af'ter,
the date and fir lee stated iin the notice.
a. The waiver, shail be iin writing, be slgried by the Member entitled to the notice,
and be dehvered to ffie Recording Secretary for �nciusion in the minUtes.
b A Member' attendance at as Meefling"
1. Waives objection to lack of notice or defective risence of the Meeting, urfless
the Mernber at the beginning of the Meeting objects to Ihre iding the Meeting or,
transacting business at the Meeting, and
2, Waives objection to consideration of'as IpnarfimAar matter at the Meeting that is
not w4hin the Ipuirpose W PLP`p)Oses described in the Meeting nobce, Uniess the
Mernber objects to considering the rnatteir when it is presented,
Section 8.5: Quortim
A quorun-i for as Membership Meeting shaH consist of at ieast ten percent (10%) of the
Mernbers in Good Standing eligiUle to vote.
Section 8.6: Voting
A rrrajority of votes cast by those present at t�he Meefing eiigibie to vote shaH de6de aH
ffiatters at a Membership Meeting, L111`0ess specified otherwise by Baw or, these
Blws, oyos wdoyMeeiM ?.y r e rnshp (
ARTCCLE 9
COMM11"TEES AND ADVISORS
Section 9.1. Committees
The Board may appoint Cornmfttees as provided in flnis Arficie. 'The Board may prescribe
addifionali roles and responsibHities for any Cornry,fiftee, No Cornmittee rnay:
a. ALJthorize distributions of rnoney Orr other assets to anyone;
Decernbu 1.7, �2023
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12
b, Approve or recornmend to Members 6issolutiori, merger, or sWe, iedge, or
transfer of aH or substanfiahy ail the Club's assets;
c. Eect, appoint, or. rernove Officers or Directors or fiH vacain6es on the Board or on
any of its Comrrlrttees, or
d. Adopt, arriend, or repeal the Articles or Byiavvs.
Section 9,2: Standing Committees of the Board
The Board r-nay appoint Standing Committees of the Board to assist in the Board's work,
The President, with Board approvai, shail app6nt at heast two (2) Directors to each
Standing Committee.. Uniess otherwise provided in these Bylaws, the Directors On Euach
cornmittee shaH app6nt as Cahn airpersori and rnay appoint oflier Mernt)ers in Good Standing
to arry Stairiding Committee Uniess the Board determines othetvise, Standing
Committees rnay serve frorn one Board terrn to another.
a. IFirnarnc e. The Treasurer shah chairr tijjS cornmittee. The Finance Cornirnittee slmil
create as bUdget for the upcorning Membership Year, Any reirnbursaWe expense
above the Board approved bUdget must be presented to and approved by the
Board before fUnds c;an be real eased,
b Race: The Athletic Director shaH chair this cornrnittee, The cornrnittee shaH
pronnote, edUcate, and encourage pafters of all ages ti'vough instruction arid
training in OUtrigger canoe compefifive and non-competifive paddHng and reWed
Hawaiian cWturai activities,
1 , The committee shaH assist thne Afi"iiefic Director and coaches, be
responst)le for aH race events in conjunction with MOKU and HCRA,
2 the comr,nittee shaii provide race resufts and inforiniation for incius�orl in aii
forryis of coirTirnunication to the Membership.
I The Race Manager shalkl Ibe as Member of this Cornirnittee,
4 T'he cornrniftee shall provide as yeady budget to the Affifetic Director'.
c. Membership: I-he Mernbersh�iip Secretary shaH chair this cornrnittee, I'his
committee shaH niallntain tVie If ernber database, coordinate the we�cornrng of new
Members and prornote Membership programs,
d. Public Relations and Corninunications: This, committee shaH provide tractUor4
media, bsite, and so6ali media with positive rnessaging abOUt the Uub to
inckide cornmunity projects, event parficipation, i--iawakan CUlture, arid kek
prograrns. I-he comr-mittee stiaH advise tl"ne Board on internah cornrnunicaflons to
ensure aH iriternai and exterriah activities have direct iinkage to the Mrssion of the
Ciub. 'The cornirnittee shaH be re repo nsiWe for the procurement of and disbUirs erne nt
Of CiUb logo wear,,
e. Halau and GrOUnds: This cornrnittee shaH iirnp rnent Board poHcies to enSUre the
securrty, maintenance, and irnprovernent of the ClUb FiaiaU and GrOUnds, indludirig
the liareservation and cuffivation of as garden. Ciub canoes and ireiated support
equliprnent ar'E, not included in the scope of the corrimittee's resporlsibiRiean.
De(.'Iernber 1.7, 2023
26-03
13
f. Canoes and Equipment: This con,irnittee shaH inrpiement Board pokies for the
rnaintenaince, repair, and seUffe storage Of ClUb assets This, corrlanhttee shak
provide the Board Mth an inventory of Uub assets at the beginning of each
calendar year and ry4ritain a current list to be n,iade avaHaWe at the request of the
Board.
g. Youth, Education, and CLJIturah Awareness: This cornmittee stiail educate,
perpetuate, and preserve fiawakan culture thrOL)gh programs, Ovo. Mng aH
Members of the Ck,ib to raise awareness of the sir nKicance of the history of
Keauhou Bay. hn addition, this comirnittee shaH educate Members in the ioire of
Hawaiian CWWre, na run eiy Fiawakan Outrigger Canoe racing aarn 11s related
acfivities,
h. Afticles and Bylaws: "This committee shaH exarnine the Articies and Bylaws to
determine if there are Us foal changes to be rnade considering the Club' Purposes,
Wssion, its Members' needs, haw, accounfing, trarrspar(.,�,,ncy, best practices, aind
other Canoe CU Bylaws,
L Safety and Steering Committee: TKh committee Ilnrcarrncates and educates
Members on the iry"npoirtance of safety for aH Club actMfies, rnaintains, and arnends
the CiUb's Safety and Steer,Jng Pok�es arid ProcedUres, The cornm tte,ee shaik
1 Be responsible for inspecfion and maintenance Of DUb safety eqn,.jiprnerrt
arnd make recornryiendations to the Board for its hrrlprovernent and or
replac.erneirit ;
2. Educate prospective and CUirrent Steerspersons on all aspects of saff."Ay hn
and OLA ofthe canoe and conduct regUiar classes to assure Steer'spersons
are quaHfied to retarn status as a Steer'sperson iri noin-o:)mpefiflve Wffiggeir
acfivifies�
1 Foster a coHaborafive en0ronment HIMUgh-u edUcation, awareness, and
transparenc,y, aind
4 Be responsible for condUCtirag COMPrehensive, safe ty-focused workshops
and mentoring pirograrTIS for aH par ospecfive Steerspersons tea aSSL11re
Steerspersons abkJe Iby the Safety and Steering Policies and ProcedUres,
Section 9.3: Special CWTImittees
'The Board may app6nt Spe6al (,'.omrnuttees ourtside of the Board fair ainy PLArpose not
necessarHy requiring Board repr(-,,,�seintation on the Committee. Each cornm ttee MH
consist of at Keast tw(,:) (2) Mernbeirs in Good Standhrrg who need not be Board rnembers
and wih have a chairperson appointed by the Board The President shaH be an ex officio
member of all Special Comirnittees, except no Officer, Director or any oath eir person
running for ehecfion rnay serve on the Dections Cornmittee, Each Special C,'.oirrimlittee
shail serve unfil its work hs accoirripHshed, but MH ternlinate, SUbject to renewah, following
ea(,,.h Annual IMeeting,
Decernber, 17, 2023
26-03
14
Section 9.4: Reports,
AH Board rnembers shaH provide as rnonth[y report f,,.)r) the activities of assigned
comrnrttsaes. Urn the event as cornmlittee requires budget outside of the scope of the
traditional cornmittee budget, a detaUied piroposa shaH be presented to the Board prior to
Committee expenditures.
Section 9.5: Advisors
The F` resident, Mth Board approvaU, ray appo4-it non-voting advisors to the Board
anr"Waily to include as MOKU representative, Non-voting Adv�sors shall serve at the
discretion of the Board.
ARMCLE 10
CONFUCT OF NTEREST
Section 10A: C onfl i ct-&4 rite rest - DiscliOSUre and Approval Required
A conflict-of-interest transacfion is as transaction Mth the Ciub in which a Ckjb Officer,
Director, or Agent has as direct or indirect interest, A conflict-of-rinterest transacfion is not
v6dable or be the basis for, irnpos4ig habHrty on the Ciub Offi(:,er, Director, or Agent, if the
transaction was fair at the firne it was entered into or is approved as provided in HRS
414D 150
Section 10.2- Direct kiterest
A Uub offri cer, IC irector, or Agent, has a direct interest in as transaction if they:
a. Have as mater-41, peirsor4, financiai interest in the transactioin with the UUb�
b, Spend unauttiorized UUt) fUnds for their own Ipersornaal use or berrefit, or
c. Accept any gift, direcfly or indireefly fron"i contractors, SUPPHers, or othem in
relationship to as tiransaction Mth the CiUb,
Section '10.3: Indirect Interest
A C Ub Officer', Director, or Agent has an in6rect interest in as train,��,-�acfiorl if
a, They f,mve as irnateriai financiai interest in another entity that is a 1party to the
transac.fiorr or in which they are general partner;
b. They are a Director, Offk,,er or Trustee of another entity that is as party to the
transa(.,,fion, or,
c. 'Their spouse, chHd, sibkig, pammt, or grandparent wHi derive a rnateria fiinanciaU
benefit from the transaction,
ARTICLE 11
INDEMNIRICATIGN
The Uub shaN inden,mify, defend and hold linaarrnnless any officer, Director, Agent or
ernp oyee, Mw io was or, is a party, or threatened 'to be anode as party, to any proceeding
by reason of the fact that SUC.11 person is or was an Officer, Director', Agent or ernpk)yee,
against aH expenses, inabilities, judgments, fines, settlements and other arnounts
actuaHy an reasonably incurred in connection Mfln such Iproceeding, rn whichi he or she
n')ay becorne involved by reason of Ns or her service in such capacity, if such person
acted in good faith and in as rnainner, such person reasonaNy believed to be in the best
interests of the Ciub arid, in the case of as criminal Iproceedirng, had no reasonaWe cause
Decernber '17, 2023
26-03
15
to beHeve the conduct of such person was unlawfW, and further provided that any
cornpromise or setfierneint payment shaH be approved by a majority vote of a quor'Urn of
Directors who are not at that firne parbes to any such proceeding, .The indeirrinification
�provided hereunder shall hour e to the benefit of the h&s, exeWtOrs and adrniin�stratoirs
of Ipersons enfifled to urn deimnfficafion hereUnder. The right of indernnrficafion uirider, this
Arficlle shaH be in addition to and inot exclusive of aH other rights to whuch any person
may be entitled.
ARTICLE12
GENERAI.-
Section ,12,1: Books and Records
'The Ckjb shaH keep correct and comrflete books arid records of its a(:,,counts, and assets,
Meetings and proceedings, and the Board shaH desngnate as rnernber of the Board or as
rei able electronec or other, depository to retain possession of aH such books and
records. The Board shall obtain as Cerfified Pubfic Accountant t Iprepare the Club's tax
returns arid Iprovide any other financial services deeirned necessary Iby the IBoard.
Sectiorw 12.2 ALIthority and Procedure
Authority: These ByNaws shaH be impiernerited accor&ig to the aUthority of the
HamiaiI Nonprofit Corporaion Act, IHRS 414D and any arnerldrner"Its to it,
�b. Procedure: The rrrost current edition of Robert's Ruk,,ls of Order, Newly Revised
shall be used as a gLdde (as HkIstrated en Appendix A) for aH rnatteirs of procedure
not specificaHy covered by these Bylaws,
Section 12,3-, Propeirfies of the ClUb
Phor approva of the Board must be obtakied before any Uub property may be Ilcnaned,
ieased, purchased, or sold, Club property and assets shaH ben Used fOr Ck,jb purposes
orfly. There shah be no conversion of C.kib property for personai beriefit.
Section '12 4 ClUb Colors and Logo
CiUb collors are Dark Green, TUrquoise (Tead) and W["irte, ChAb Nogos, as approved by the
Board, shaH not be akered, or, rephcated without the express wrrtten consent of fi-ie Board,
AR-ricLE 13
AMENDMENTS
The Byiaws may be arnended by a two-thirds affirrnative vote of the vofing Mernber's
present at any Membership Meeting, provided that aH Ipropcused amendrnents shaH have
been posted on the Uub vvebs to or, otheWse distiributed to Mernbeirs no fewer than ten
(10) days or rriore than sixty (60) days prior to the Meeting date, at wMch time the su,,ubject
of the "Proposed Amendments" sl,iaH be inCkjded on the agenda Any arneiridment(s) to
these Byliaws wili be effective after the Recording Secretary certifies the adoptioin of: the
ByGaws by signatUre and date. With notice to the Board, the Byiaws Committee is allso
authorized to correct girarnrnar, and spe Hnq error's riot rnaterW to the Mean4ig of thie
Bylaws before or after, adc)pfion of Byiaw Amendments.
DeCE�rnber 17, 2023
26-03
16
CERTIFICATE OF SECRETARY'
OFTHE
KEAUH0LJ CANOE CL.LIB
the undeirs�gned, d Ihemby certify�
That U arri the dWy elected Recording Secretary of the KEALA-10IJ CANOE
CLUB, a Hawafl nonprofit corporabon, aind
Thilat the foreg6ng Arnerided and Restated By�aws constitute, �Ihe By�aws of sa�d
Corporation as d .fly adopted by tine roc orporator of sad ('...orporafion on the 20th
day of Octobei 1980, and as theireaft er amended and restated through the 17t[�
day of Decernber 2023
IN VVIT""NESS WHEREOF, V i mie lye- reurito SUbsvibed rny inarne th s
day of Qzz�, ':z ,),"2:z,
Recording Seciretwy
December 3.7, 2023
26-03
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26-03
PROCEDURE FOR HANDLING A MAIN MOTION
NOTE: Nothing goesto chscussion without a motion being on the floor.
Obtaining and assigniing the floor
A rnember iraises �"iiand when no one eise has the floor
& 'Phe chair recognizes the meaiber by narne
How the Motion is Brought Before the Assembly
* The rrreniber rya the rnotion I move that (or "to') ... and resurnes his seat,
* Another mernber seconds the rnofiory I sea.-.,ond the motion or, / second it.or second
* "I"he chair states the motion, It is moved ands seconded that — Are, you re,ady for the
qUestion?
Consideration of the Motion
1. MerTibers can debate the rnotion.
2 Before speaking in debate, iraaerrrbers obtain the floor,
3 The r-naker of the mofion has first right to the floor if fie d1airris it properly
4, Debate must be confined to the merits of the rnotion,
5 Debate can be c sed on by order of the assernbiy (2/3 vote) or It the &mir if rm
d,,,)ne seeks the floor for further debate
The chahr puts the nnotion to a vote
1. The chair asks: Are you reid,y fbt-the question? IIf no one rises to ciairn ffie floor, the
cha�r proceeds to take the vote,
Z The chair says: The question is on the adopfi0l'7 of the motion that ... As rnany as
Pirate in favor, say `Aye'. (Pause for resporise.) Those oppc.,)sed, say 'Nay'. (Pause for
response.) Those abstained please say 'Aye',
"rhe chair announces the result of the vote.
1. Ttie ayes have it, tfie rootion carries, and (indi Bastin gthe effect of the vote) or
2 The nays have it and the rriOtiOf7 fail,,S
WHEN DEBATING YOUR MOMNS
1 , Listen to fl"ie other side
Z F-ocus on issd,,ies, not personaRies
1 Avoid qUesfionng rnofives
4. Be pofte
2 oi'2
26-03
8,3 2`> d 37 PIM KCC�,elm jpcg
0 -4
'A" C"E"
P.(). Box 3W. 7.'O,Kcauhau'40114" Hawa"H,146
KCAqA HPA'AM
kpril 10, 1997
L'Amtric't D�J"reat.or
1WPmz,'t%*n,t ot tAe Tmeattry
941= 2350
LOS Anq,0160, CA 90053
xal�ax"�Aa'l Canom clul-�
dba Mamuh47u canon Cjjjb
P 0. box 390755
X&a%LhC2U,-K*n&, F(I 96739
TIN 0 9,9-0201637
02'J&Dization was mr3gimaI3 Jnccr�,fp,Ewa" mtad and
502 CC) (3) exaupt *t&tUG &a K&U. Xwaoul." Carr e ClUb" The or";"mniaa-
tion was rs,*"nized as an sxemPt, 01-9SIVILWAtion in Ocb.Amr c,,f 11,9901,
A revia1w Of your records will, 4Mnj,'Jj-% th&,t fact,
In the year lowing, the firwAncial activIty at q! ta w,ptnr."se(" c.ltib
W&S atnimal. Pursuant to the Yom 990 Org�XIL'-
w&S nevt rOgUir0d U report its &e.*,J,yjty t^o Lhe Scr,vica,
Ulat, Lime bcvover' the orr'llftnization deafted i'A." ne;'36IMS&ZY """z
ktM r-mag"' Sn X&Y Q: 1968 the canoe Club amenei�"�' "A's
&Z't1,0100 to refleat a jamm& ch&n9* Ercm, jaUjkj0**%gjj C,
tXo"Llftft CS'n" C'Ub' Ths OmOrldUsnt tc, th4, 4rtlaPlam "Vem fl,,Ied vi"tt�
"he SLats of maw&li D*P4XtA011t of CQ=&rc* all C1rj,,m,? wmW?v, AfEeirm.,
on X&Y 311 1988' 1 h4ve 6tt,&ChQd I COPY Of the �&Xmxtdhmsn'L, for
your rofarmcm,
Z' &m vnitinq to request that you r,-J,,amvkb the n&me
tiOn On YOUX records from Kauikeaouii amnalb Club t!o Reau"hol"I cl'lwl%�wa
0�I%4kJ- T 'S hOX "VO been rm, changme or a'1Lermtj,cvxj* to our examl "p.
4., rim.2y,
F- Aaqezv, cpAjl,
r rea vrer
I's
........... ........ ........ ...... ......... ............................. .............
26-03
curpura6un F MY", ',-F,E $0
RLE 01 IUUPd.m9CATF iCevdficaflon charge$10 per jrige optiona0
I-'TATE'OF HAWAH
DEPARTMENTOF REGUL ATORY AQEAM�ES
Sw ness Fipapsnaiicrrt MvisSorj
d 0 P 0 R ichards Strev
Ma'nHngkldnnm� P 0 Box 40,Hlonok,Au,Havva0 '968M
'W1
h ffie Matter of Ute irun,crurpuramrfwvra AGENCES
STAM OF a MINAL'
7
PErl'NON FOR CHARTER OF IINCO RPO FIAT M
I he undersiq,red, a magvrfty of whom ve remderar of ttm State of HawaE,hereby rretitiw,under the pruvWouis of
476-20,H*w,0 RevWld Statutm, kw a rharter eyf incorparation,for fl`mnseWiassnd Nwlrassociates,ae a
non-profit coqxrrat n mviai flie marne of
area! an covinec,0m herwkh do hwehy 'drwgpurouate herelin by refefence, thAmew die smon"xuwy6% ;uopmed citarm UT
Incorporatkm whereinme sat forthurious marnrs requ�recr underSection41G,20 Morew'Vd.
HaAhlH,this art of maw'2 19
All
d
(Sugnaturv�
S,7 A f'E 0 V AW/k I RAG FEE C'AP�LA L 6
CER7 W r,A 10 K
L
�'L61lq first du�v ovi uew',dupuse�and Gay that they are
the JI a a v have read the fCqrag6nq pet�tN�andattadwd mcupcxAmnandA� ime ,
krKm The contants tfiermcid�and that 4he tviatten andstatemems threr6n sem.vovth are,true to ihe best or Hiew kmmoedge and
bohef
sut'ISCTRwd Ind Wom to bafore me
tWs day of
UrCUjt
Rev,809
26-03
In the Ma'am of the incv imuttion
CHARTER OF WCORPORATION
MALA
t,the undersigned Dimctprl o ReqWamv Agencies of the St am offlawad,swul Cpveatmg�
4 Zd
WH EFf"Eks V"
a n'saiarky of 1whCon are vamdeints of the State
of Hayva¢u,tiave fiRecl with me as Exrecrar of Regubitory Agencies a levufmd pe6tton zo grwit to r.hem and theny,associates as
chmTer ur inwupovalRon as a rionprofit nmrporaiian,In accordance with die proidsions of Siection 4 f6-20,Hawaai Rmsed
statthlesp
NOW,THEREFORE,KNOWYE;,,'That i,the 5akl Dkiwwr,in the exer6sp anal expiuzkxn of everV r.mmer und autluxuvp
in anywise enabUing me 4n this beNi&,do neraiN constitute the o6d peUticnem and 1td^eir asmadmos a axprx-aVow turder the
Ums of the State of i-Nlwafa frjr the purpova,wid in lhe furl her6nafta r Ul fo UL
The nainvu of the 4=purationshsH be
ThOocatBon oi`Vieprhidpau be in
State o Hawaii,and the specffk,addraw ia f kz 46d48 office OlaH
C,
State Of Ihftwmvaai.
The vitupaim of tfm corporadon arc
a a n
i n a c/urn p �;i'n r" n v c
-v i vl 1,is ar'.r t)t'a t r e,
and' LrIternational iriwaiiFlFl ariatZlj-6'g,9r nicing.
r.
e o OW, COTUMum-lty.
26-03
rhe,duntion of Ihe cOrTxwaUOr&SIVIO t' rWWWA
v
The officews shafl conskt of w CTWes OrdY)
VR
Mere shO �,w as board of directors coxisktnq of not W�l illember(0, "rhe fcrflow�ng persans Oiall be the initW
afficers and d6rpctors, and stwg hrAd officia ior flv fArst year or untd ow ,,iuccassan are dWy ek,'Cted PWSUMA tO 11he bY.IaWS
o{thu comperathow
Office HeW Name Ffe kienre,Addii sss
_X,
C�r
e c t wry
31'r a c t O:r. r "e llCr, c",'r i,,n',Ljjp
0,7 1 Ij �.ona
NpecmporationshaH haveaH amoomNs pruv�dpd bylm,
26-03
VM
TN'COrPOtati0e uS Wt OT FblqMi for birofit,ut MR nu?klue arsy stmk�and no pui k of its imsets,kimne,or earnhW,shOl
ba dMributexJ to fts rnembers, direclovs, wllo uffiueys, except tow SeMces &CWafly rermleired taxi the corpomion,am axca�x upon
iqtfidafien of fts popertV an ca5a of mporate 6ssohidm
M MMMS W11HERECW, 0.have hemmto set my D6nd and seai of the Depwrnunt RegUiat,Dry Agenmes,at HonoWhi,
LSgp kiiay of
.......... -------
9M�,W—no r @�49WVWv encmm
iD
Co rAwsr-dfion Smm itiot Administratoo
26-03
cb&�* *z iAcperacs Mca *n 4ear. as ral"Laws*
won-,Proftt amerst,ion, Skipt. of Ragun,tavjp 4w.jAg(ree $3)
P
T= or IwAn
39BUTYM OF IF"-a&T0Irr AGMICIES
1010 Richards It--*et
ftilimx A'daress- P,1,0. 40, Honolulu, Uwail %60
2 the Mtter of the Axwximenc of DFPAJ "OF V,
he zr rp AeVN*U M=t of laworatlars of =
STATE RIB HAWA
rn
a%
=111== ^
The President amd Socruru-7, respectively, of lionaAAaw (avila 4
a Havaii wa-crofit antuaration, do havaby earr.071, that at * *DWUAI mating Of ths
mumbors at said corporation du17 cal lad and held at Ka,.-.Iaz, Kona, #Mlu.IIL
on the 2&A "y Of Oaiebeq 19 80 for the pturpose of changing the mme,
of the s&IA cc%-pmatiou, it was voted bT tot lose than two-thirds of the members
Pros the c.harter of Inco-cparati,ou, of =IA caXparatiom, 07
d4lating Cbe a=a WGPT,(Ah;Aau.Lanoe C46 yherever it appeazz La
tbA Charter of In=rparAtion, &=I ins*wting in 11du therect the
Kau-44e-w;4, (Pwe.
ZY WYMMS IMMY, the md"algtwd beve hereunto aet their hands thls�2e�14".—
qLally 19
RAG M COMMA
"Er�Uent
SUTS OF HAWAII So
Lof"14 K. A6;uv=a;Au arw,
first dole swo= on oath depose and saT that they ara the Presideut and 1ec=*tar7,
ves"ati"Iy" of. #owAPuzu (AnOe riA�6 that a's w=h Qffia=3 W767
STM duly auchdrized to sign tbo fwagaing Cart ificata of, A=mdwur, WW, tl-at they
hNwO read the wed Cartifiests, kzaw the c=tau,ts theceof, and, that the -agcte is true
ant
SubscLibed aud sw= fors an thts
wy
Searec.....
30tary Public
Staca of Hmmi-1
=XMISSLo", Mixenra/e,/-/f 97
the ftragaing M=QMd=uC this .?I 461�&SY, of z
mfc Qk&z
74=11111M, DI--ac-,tor of regulztrj--7 Agana-e
26-03
DOWSTIC NONPROFIT
STA"M OF HAWA"ONSUMER 0
e.PART IRS
two FkOftft I
k 0 �u mf
ym
LES
�rep
OF AMENDMENTTIE' NAME
(Section 5B-3 Hawaii Reused tt twat
mw DEPARTMENr Of COMMERCE L
AND CONSUMER AW*RS
RWd an
✓rye�u
Q�4 ,
� ttt� 6
t Y'he piresent iname of time corporatoon m
corporamv s ram*m ctmngedto
n,weehirto of Ifie mtw tertt was holdon pi A
tµwwm0trm met the mu mbepresent t tkh re mewtErw
quorumquorumw 'tm a"m t t Wmd btm mtmid at �` ' t t�m+ottr
voleW to �ttm t tho arnerxionent
OR
t`hS amovdaiall was adopted by the m 'nftn consOnt of tt fit the m s of tt mt'orPoahm t eftfled W�0
wvmtttt
It adoption of the aunandinojust was by the board of direckws, complete tho,following
Wt moohng of the wwftlortm was hWd on.... ....��ec. ,6- t m
t M09 Den V40r)
quonjmw was pre, mt jkt the Inmt1ig aM rA r"agNtly of 11 gm' s goaSept &ttherneetmng votaid t
�wm4^a�'w4r µQ"+'pmi��a Mwhak"a ymffi��w.ryru uii W
OR
tt The m tt ' t " adopted by the waten ronsem of ate tut##a t Ott 04rectors �
m tt Vie endinant w4cj Woptedthe Boot Booid of NecjoriA cP,wxk one of the tst�¢O Imt°w
Tlie tmt'tr t~i tm t has mvj m t'I m Tll't mtm us no Members att'ttwV t Ycl
WS cl mm�wty md m the ponaWes of 4158 138 Hawan time btattAss that we havct mead t1le Move Statemmt m6 Wit ~''wt
the Same aiv"e 11UM&W cmffsw
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