HomeMy WebLinkAboutSTU 26-08 I Or County of Hawaii
�� y4 OFFICIAL USE ONLY.•
Department of Finance
Property Management Division STU.26-08
25 Aupuni Street, Suite 1101 ,
4 .. .. .t� Rcv d: 8/15/25 2:50 PM
ova Hilo, HI 96720
Telephone: (808) 961-8069
Approved.•
PROJECT PERIOD: July 1, 2026 to June 30, 2027
DEADLINE TO FILE IS August 15, 2025, BY 4:30 PM
as evidenced by the County of Hawaii time clock (HST)
❑ Management Planning (see Instructions)
❑ Maintenance Activities and Public Education (see Instructions)
STEWARDSHIP GRANT APPLICATION
Public Access, Open Space, and Natural Resources Preservation
Maintenance Fund
• Applications may be returned if instructions are not followed.
• Please use the tables provided. Do not substitute other formats or alter the application form.
• Fit responses in the fields provided and use additional pages, as needed.
• Attachments (i.e., maps, labeled photos illustrating your project activities, detailed budget narratives,
consultant proposals, etc.) can be included in addition to the required documents.
A. NAME, EMAIL, AND ADDRESS OF ORGANIZATION:
Friends of Amy B.H. Greenwell Ethnobotanical Garden
emily@amygreenwell.garden
P.O. Box 1053, Captain Cook, HI 96704
B. PERSON TO CONTACT:
Emily Ebert, Administration and Finance Manager
Are you available to attend an in-person interview on Sept. 8, 2025 between 10:00 am to 2:00 pm?
❑ Yes ❑ No
If you checked no, please assign someone from your organization to attend with knowledge of the proposed
projects, budget costs, and provide an email address above.
FINAL 2026 Stewardship Grant Application,Page 1 of 13
26-08
C. PROJECT NAME (see Instructions):
Ho'iho'i hou 'ana i na Mala o Kona - Restoring The Kona Field System
D. PROJECT LOCATION (Use TMKs. See Instructions)
8-2-013:002, 003, 014; 8-2-014:043; 8-2-015:059
Amy BH Greenwell Ethnobotanical Garden
E. PROJECT COST (see Instructions):
For Management Planning For Maintenance Activities and Public Education
Amount Requested: Amount Requested: $2 2 9,0 0 0
Applicant Share: Applicant Share: $s 1,0 0 0
Other Resources: Other Resources: $2 0 0,0 0 0
F. REQUIRED DOCUMENTS:
ZNon-profit 501 (c)(3), IRS Letter of Determination
ZCopy of Organization Bylaws and Mission Statement
ZDCCA Certificate of Vendor Compliance
ZLetter of Authorized Signer for Organization
G. CERTIFICATION:
The applicant shall secure all necessary approvals and permits from other affected federal, state, and county
agencies as necessary to comply with all applicable laws and regulations. This may require permits from the
Department of Land and Natural Resources (DLNR) if parcels are within the State Land Use Conservation
District or contain historic sites, burials, and/or sensitive natural or cultural resources. The applicant certifies
that the information contained in this application is true and correct to the best of his/her knowledge.
Name of Authorized Representative: Patricia B. Todd
Title: Vice President, Board of Friends of Amy B. H. Greenwell Ethnobotanical Garden
Signed: Date:
FINAL 2026 Stewardship Grant Application,Page 2 of 13
26-08
C. PROJECT NAME, (.cc'c ln.sn•rr( Lions):
Ho'iho'i hou 'ana i na Mala o Kona - Restoring The Kona Field System
D. PROJECT LOCATION (USC 7:VKS. SCC Instructions)
8-2-013:002, 003, 014; 8-2-014:043; 8-2-015:059
Amy BH Greenwell Ethnobotanical Garden
E. PROJECT COST (see Instructions):
For Management Planning For Maintenance Activities and Public Education
Amount Requested: .A1110L1111 Rcc ucsted: $229,000
Applicant Share: Applicant Share: $81,000
Other RCSOLirces: OihCr IZC�OUrccs: $200,000
F. REQUIRED DOCUMENTS:
ZNon-profit 501 (c)(3), IRS Letter of Determination
0 Copy of Organization Bylaws and Mission Statement
DCCA Certificate of Vendor Compliance
ZLetter of Authorized Signer for Organization
G. CERTIFICATION:
The applicant shall secure all necessary approvals and permits from other affected federal, state, and county
agencies as necessary to comply with all applicable laws and regulations. This may require permits fruit the
Department of Land and Natural Resources (DLNR) if parcels are within the State Land Use Conservation
District or contain historic sites, burials, and/or sensitive natural or cultural resources. The applicant certifies
that the information contained in this application is true and correct to the best of his/her knowledge.
Name of Authorized Representative: Patricia B. Todd
Title: Vice President, Board of Friends of Amy B. H. Greenwell Ethnobotanical Garden
Signed: Date:
FINAL 2026 Stewardship Grant Application,Page 2 of 13
26-08 I
PROJECT PLAN
A. PROJECT NAME (see Instructions):
Ho'iho'i hou 'ana i na Mala o Kona - Restoring The Kona Field System
B. PROJECT LOCATION (Use TAIKs. See Instructions):
8-2-013:002, 003, 014; 8-2-014:043; 8-2-015:059
Amy BH Greenwell Ethnobotanical Garden
C. IDENTIFY PERSONS AND ORGANIZATIONS WHOM YOU EXPECT WILL
PARTICIPATE IN THE PROPOSED PROJECT ACTIVITIES (see Instructions):
Friends of Amy B.H. Greenwell Ethnobotanical Garden (AGEG) staff (Garden Manager,
Executive Director, Horticulturist, Community Forest Maintenance worker, Nursery Coordinator
and Education Coordinator), volunteers, contract workers for AGEG (Garden Maintenance,
Nursery workers and general repair and maintenance professionals, etc.), Hawaii Island Seed
Bank, 'Ulu Coop.,TerraFormation, Bishop Museum, Kahalu'u Kuahewa, DLNR Kaulunani
Program, K-12 students, local residents,visitors. p
D. PROPOSAL AND PROJECT DESCRIPTION (Briefly describe the long-range goal(s)
for the property and the objectives of your proposal for stewardship grant funding. See example
in Instructions)
What is the long-range goal or vision for the property?
Ka malama 'ana i ka mo'omeheu. I mea a ola ai mai keia mua aku.
AGEG was founded to preserve pre-Cook Hawaiian landscapes, protect a section of the Kona
Field System, and safeguard key species and knowledge vital to Hawai'i's biocultural heritage.
Our collection holds over 250 native and Polynesian-introduced plant species, many rare or
endangered. Since the Friends of AGEG acquired it in 2019, the site has been protected under
conservation easements and designated as a federally recognized community forest.
Guided by a long-range vision, we steward land, ethnobotanical and archaeological resources,
and expand opportunities for education, research, recreation, and community gathering. Through
plant propagation and distribution, it supports land restoration and strengthens local food systems
in Kona and Hawai'i County. Preservation and careful maintenance remain central to its mission,
forming the basis for educational programs that inspire youth, reinforce cultural identity, and train
future stewards. As a conservator of Hawai'i's biocultural heritage, the Garden shares expertise in
land management, species conservation, and agriculture. Our vision honors and protects an
irreplaceable cultural landscape while actively revitalizing district lands, passing on cultural
stewardship practices, advancing scientific understanding, and preparing future leaders
committed to sustainable relationships with land, water, and resources. See photos in
Supplemental File 1. o
FINAL 2026 Stewardship Grant Application,Page 3 of 13
26-08
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
❑ Management Planning ❑ Maintenance Activities and Public Education
A.) Maintenance Activities
Maintenance activities at AGEG align with our mission of restoring, preserving, and sharing
Hawai`i's biocultural heritage. These objectives are designed to ensure the Garden remains a
healthy, accessible, and culturally respectful landscape—supporting both the protection of
irreplaceable archaeological and ecological resources and the continued vitality of its living
collections. This work underpins all other aspects of the Garden's programs, providing the
physical and ecological foundation for education, community engagement, and cultural practice.
Over the 2026-2027 period, AGEG will support ecological restoration and conservation by
increasing nursery capacity and production, expanding the core collection of indigenous,
endemic, and canoe species, following AGEG's Collections Management Policy and permitting
requirements applicable to rare and endangered species, as well as other selected tropical
cultivars for agroforest use in the mauka parcel. The nursery facility will be enhanced for
propagation and up-potting, including the installation of a small (6' x 4') greenhouse adjacent to
the visitor center. Production will focus on species needed for in-Garden restoration, the
development of a community food forest, plant distributions to the public, and partner projects.
The Garden will continue restoring trail accessibility in the mauka forest zone following the storm
and tree fall damage of 2024-2025. Forest canopy management will include strategic planting to
diversify cover, pruning and hazard mitigation, and removal of declining or invasive trees, with
chipped material reused as mulch. Native and canoe plants will be outplanted throughout the
Garden according to the Community Forest Management Plan and Master Plan developed under
the 2025-2026 Stewardship Grant.
Archaeological site work will continue with invasive species control, groundcover installation, and
preparations for restoration or interpretation in accordance with the Burial Treatment Plan for the
mauka parcel, cultural protocols at Pa'ikapahu Heiau, and use restrictions on the archaeological
preserve in the main Garden. Facilities and gathering spaces will be maintained through regular
cleaning, repairs, painting, mowing, weedeating, and landscaping, ensuring the Garden remains
a safe and welcoming place for community use.
FINAL 2026 Stewardship Grant Application,Page 4 of 13
26-08
What are the objectives of the proposed project? Choose only one category and use
additional pages as needed.
�F] Management Planning ❑ Maintenance Activities and Public Education
B.) Public Education
Public education at AGEG advances the Garden's mission by connecting people to place
through hands-on learning, cultural exchange, and the sharing of knowledge about Hawai`i's
plants, agricultural landscape, cultural traditions, food system and ecological restoration
practices. These objectives focus on expanding the reach, depth, and inclusivity of the Garden's
educational programming, ensuring that both local residents and visitors have opportunities to
engage meaningfully with the biocultural resources of South Kona. The work strengthens
community connections, supports the transmission of cultural knowledge, and prepares the next
generation of stewards for Hawai`i's diverse landscapes.
In 2026-2027, AGEG will expand and diversify its educational materials, continuing to develop
and promote standards-aligned content in print, digital, video, and audio formats that incorporate
interpretive themes from the education program. Partnerships with schools, colleges, and youth
programs will be sustained and deepened, with transportation support provided to bring
underserved groups to the Garden for place-based, experiential learning.
Public programming will grow through an expanded docent training program, regular guided
tours, and mission-focused workshops and classes on ethnobotany, natural resources
restoration, conservation, and cultural practices. The Garden will also host and co-create
community educational events with partners, integrating educational components into annual,
seasonal, and special gatherings, while ensuring efficient setup, public safety, management, and
cleanup. Hawaiian language and cultural protocol will continue to be integrated across all
interpretation, with the support of a language consultant to translate materials, refine signage
and media, and guide staff and volunteers in the use of culturally appropriate practices for
programs and events. A small hale ( max. 400 sq. ft.) will be restored to it's documented
historical position in the west corner of the property (see map in Supplemental File 2) to be used
for educational programming (practitioner demontrations, talks) and as a stopping point for
school groups during inclement weather.
FINAL 2026 Stewardship Grant Application,Page 5 of 13
26-08
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F. PERMITS/APPROVALS (See Instructions for examples of permits/approvals. Remember
that it is the applicant's responsibility to comply with and secure all necessary approvals and
permits from federal, state, and county agencies as required.)
Do any of the proposed stewardship activities require any federal, state, or county permits
or approvals?
If yes, explain why. If not needed, explain why.
Yes. Propagation, planting and sales of rare and endangered Hawaiian plants require permits from
the Dept. of Land and Natural Resources. We maintain such permits.
Maintenance and restoration activities of a burial site and its buffer require an approved Burial
Treatment Plan (BTP) from the Hawaii Island Burial Council/State Historic Preservation Division.
We have applied for and had approval of a BTP, now in the final stage of finalization.
All stewardship activities conducted at Amy Greenwell Ethnobotanical Garden conform to a Federal-
and State- approved Community Forest Management Plan.
FINAL 2026 Stewardship Grant Application,Page 8 of 13
26-08
G. MANAGEMENT/PRESERVATION PLANS REVIEWED (See Instructions. Use
additional pages as needed.)
1. Please elaborate on how the proposed project activities align with existing plans, if there
are existing plans.
The project advances AGEG's Strategic Plan and Mission, the Community Forest Management
Plan, and the Collections Management Policy by integrating conservation, education, and
community engagement. Maintenance activities—including nursery expansion for native, endemic,
and canoe species, canopy restoration, trail improvements, and archaeological site preservation—
support Malama 'aina while meeting Community Forest Plan mandates to expand forest cover,
safeguard rare species, and protect cultural sites in perpetuity. Public education initiatives—
curriculum development, youth programs, docent training, Hawaiian language integration, and
community events—fulfill Na 'Opio, Aloha kakou, and Laulima, and align with both plans' emphasis
on cultural perpetuation, public access, and knowledge-sharing. This project also aligns with
AGEG's longterm Archaeological Management Plan (1996). Nursery operations follow the
Collections Policy's acquisition criteria, provenance standards, and legal requirements for
threatened and endangered species. These efforts ensure the Garden remains a living repository of
Hawai`i's biocultural heritage and a resource for restoration, research, and education.
2. If you are proposing to produce a management and/or preservation plan, please explain
why such additional planning is needed.
The previous (2025-2026) Stewardship Grant provided for funds to work on a Master Plan for
AGEG. We are currently just beginning that cycle. Once we have the results of this work, we may
apply for funds to develop more specific plans in the following (2027-2028) cycle.
FINAL 2026 Stewardship Grant Application,Page 9 of 13
26-08
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I. APPLICANT INFORMATION
1. Brief history of the applicant organization. Include the date of incorporation as a
non-profit organization.
Amy Greenwell Ethnobotanical Garden (AGEG) is a 13.6-acre site in Captain Cook, Hawaii,
dedicated to Hawaiian plants, landscapes, and cultural history. The property was the home of
botanist and archaeologist Amy Beatrice Holdsworth Greenwell, who, beginning in the mid-20th
century, envisioned it as an educational and cultural resource. She bequeathed the land to the
Bishop Museum upon her death in 1974, asking that it be developed as a "garden in the
pre-Cookian style." Under Bishop Museum stewardship, ethnobotanist Douglas Yen and
archaeologist Patrick Kirch began transforming the site in the late 1970s from abandoned coffee
fields into an interpreted Hawaiian cultural landscape, preserving remnants of the Kona Field
System—an extensive traditional agricultural network.AGEG opened to the public in 1988 and
became a well-known venue for education, research, and cultural events. In 2016, the Bishop
Museum closed the Garden and offered it for sale. After a multi-year community campaign, the
nonprofit Friends of Amy B.H. Greenwell Ethnobotanical Garden (incorporated on May 24, 2016
and granted non-profit status on June 17th of the same year) purchased the property in 2019
with funding from State, County, and federal sources, including the USDA Community Forest
Program—the first community forest acquisition in the Pacific under that program. The Garden
is permanently protected by conservation easements and serves as a living repository of over
250 species of native and Polynesian-introduced plants, a resource for cultural practitioners, a
site for scientific research, and a community gathering place.
2. Other source(s) of financial support:
In addition to County Stewardship funding, the programs and administration of AGEG are
currently supported by a grant from the USDA Forest Service Region 5 Urban and Community
Forest program ($2,000,000 for 5 years, 2024-2029), a grant from the HI Department of Land
and Natural Resources ($50,000 for 2 years, 2025-2027), a grant from the Kosasa Foundation
($100,000 for 2 years, 2024 - 2026), an anonymous grant of $50,000. We are working on
building up other revenue generating activities and establishing an endowment fund to ensure
the long term financial sustainability of AGEG.
FINAL 2026 Stewardship Grant Application,Page 12 of 13
26-08
3. Please provide up to three examples of successfully completed projects or related
experiences.
1) Hanau Hou — Revitalizing AGEG (Atherton Family Foundation + Cooke Foundation, 2023-
2025).
Primarily funded purchase of a Toyota Tacoma 4x4 and a 4-6 person 4WD UTV, enabling
site-wide logistics and nursery operations. Project period closed March 24, 2025, with final
reports submitted.
2) County of Hawaii PONC Stewardship Grant (Contract C.011707, 2023/2024).
Delivered ADA entry and USFS-accessible paths to Hale Pulelehua, completed trail repairs in the
mauka zone with archaeological monitoring, fenced and weed-matted the 1+ acre mauka parcel
for invasive control and ecological restoration, and installed new community amenities (e.g.,
picnic area) and nursery infrastructure. Completed incremental repair of Amy Greenwell House
for AGEG and community use. Annual report submitted July 15, 2024; annual deliverables
completed.
3) Ceres Trust Capacity-Building Grant (2021-2025).
Supported recruitment of the Garden's first Director and transition to an Executive Director
model; funded grant writing that secured a five-year USDA Forest Service award (—$2M) and
regular County stewardship grants; helped reestablish the Grow Hawaiian Festival. All funds
expended and final report submitted March 2025.
J. Please initial below that the applicant understands the following documents shall be
required if awarded stewardship grant funds.
Initial Documents
Certificate of insurance with County of Hawaii named as additional insured.
Semi and annual reports, which shall include accomplishments, financial statements explaining
expenditures, projects in process, community involvement, and overall status of projects.
Organization shall immediately contact the Department of Finance, Property Management
Division, upon dissolution of the organization or changes in the organization that may affect the
Stewardship Grant Application or Agreements.
Organization may be required to provide other documents as requested by the County of
Hawaii, Department of Finance.
Mahalo!
Should you have any questions,please contact the Property Management Division at
(808) 961-8069 or by Email: PONC(ahawaiicounty.gov.
FINAL 2026 Stewardship Grant Application,Page 13 of 13
26-08
3. Please provide up to three examples of successfully completed projects or related
experiences.
1) Hanau Hou — Revitalizing AGEG (Atherton Family Foundation + Cooke Foundation, 2023-
2025).
Primarily funded purchase of a Toyota Tacoma 4x4 and a 4-6 person 4WD UTV, enabling
site-wide logistics and nursery operations. Project period closed March 24, 2025, with final
reports submitted.
2) County of Hawai'i PONC Stewardship Grant (Contract C.011707, 2023/2024).
Delivered ADA entry and USFS-accessible paths to Hale Pulelehua, completed trail repairs in the
mauka zone with archaeological monitoring, fenced and weed-matted the 1+ acre mauka parcel
for invasive control and ecological restoration, and installed new community amenities (e.g.,
picnic area) and nursery infrastructure. Completed incremental repair of Amy Greenwell House
for AGEG and community use. Annual report submitted July 15, 2024; annual deliverables
completed.
3) Ceres Trust Capacity-Building Grant (2021-2025).
Supported recruitment of the Garden's first Director and transition to an Executive Director
model; funded grant writing that secured a five-year USDA Forest Service award (—$2M) and
regular County stewardship grants; helped reestablish the Grow Hawaiian Festival. All funds
expended and final report submitted March 2025.
I Please initial below that the applicant understands the following documents shall be
required if awarded stewardship grant funds.
Initial Documents
Certificate of insurance with County of'l lawaiI named as additional insured.
Semi and annual reports, which shall include accomplishments, tinanctal statements explaining
expenditures, projects in process, community involvement, and overall status of projects.
Organization shall immediately contact the Department of Finance, Property Management
Division, upon dissolution of the organization or changes in the organization that may affect the
Stewardship Grant Application or Agreements.
Organization may be required to provide other documents as requested by the County of
I lawai'i, Department of Finance.
.Nlahalo!
Should you have any questions,please contact the Property Management Division at
(808) 961-8069 or by' mail• PONC(u ha�+aiieuunty.euv.
FINAL.2026 Stewardship Grant Application,Page 13 of 13
26-08
Army Greenwell
{ Ethnobotanical
::. Garden
Friends of Amy B.H, Greenwell Ethnobotanical Garden I PO Box 1053 1 Captain Cook, HI 196704
8/15/2025
Regarding Signatory Authority for PONC and/or Open Spaces Stewardship Awards from Hawai'i County
and any other PONC-related permits and contracts:
To Whom It May Concern:
At the 11/19/2022 Friends of Amy B. H. Greenwell Ethnobotanical Garden (Friends) Board of Directors
Meeting, for which there was a quorum,a MOTION was made, seconded,and passed unanimously to
allow any member of the Executive Committee of the Friends to sign contracts from the Hawai'i County
Department of Finance that may be offered to the Friends based on the PONC Stewardship Applications
that have been submitted by the Friends, as well as for any permits or other contracts necessary to
allow the completion of the PONC grant contract.The members of the Friends Executive Committee are:
Noa Lincoln, President; Patricia Todd,Vice-President; Rose Schilt,Vice-President;Steve Valdez,
Treasurer,and Marie Morin,Secretary.The Minutes of the Board meeting will show this MOTION.
Patricia Todd
r
Vice-President
Friends of Amy B. H. Greenwell Ethnobotanical Garden
www.amygreenweI I.ga rden
zs oa
INTERNAL--REVENUE--SERVICE ---_- ._DEPARTiMENT OF THE TREASURY
P. O. BOX 2508
CINCINNATI, OH 45201
Employer Identification Number:
Date: U 7 2 E� 81-2793124
DLN:
26053568002076
FRIENDS OF AMY B H GREENWELL Contact Person:
ETHNOBOTANT_CAL GARDEN CUSTOMER SERVICE ID# 31954
82-6066 MAMALAHOA HWY STE 10 Contact Telephone Number:
CAPTAIN COOK, HI 96704-0000 (877) 829-5500
Accounting Period Ending:
December 31
Public Charity Status:
170(b) (1) (A) (vi)
Farm 990/990-EZ/990-N Required:
Yes _
Effective Date of Exemption:
May 24, 2016
_ Contribution Deductibility:
Yes
Addendum Applies:
No
Dear Applicant:
Xe're pleased to tell you we determined you're exempt from federal income tax
under Internal Revenue Code (IRC) Section 501(c) (3) . Donors can deduct
contributions they make to you under IRC Section 170. You're also qualified to
receive tax deductible bequests, devises, transfers or gifts under Section
2055, 2106, or 2522. This letter could help resolve questions on your exempt
status. Please keep it for ;your records.
Organizations exempt under IRC Section 501.s(c) (3) are further classified as
either public charities or private foundations. We determined you're a public
charity under the IRC Section listed at the top of this letter-
If we indicated at the top of this letter that you're required to file Form
990/990-EZ/990-N, our records show you're required to file an annual
information return (Form 990 or Form 99o-EZ) or electronic notice (Form 990-N,
the e-Postcard) _ If you don't file a required return or notice for three
consecutive years, your exefapt status will be automatically revoked.
If we indicated at the top of this letter that an addendum applies, the
enclosed addendum is an integral part of this letter.
For important information about your responsibilities as a tax-exempt
organization, go to www.irs.gov/charities_ Enter °4221-PC" in the search bar
to view Publication 4221-PC; Compliance G aide for 501(c) (3) Public Charities,
which describes your recordkeeping, reporting, and disclosure requirements.
Letter 5436
26-08
-2-
FRIENDS OF AMY B H GREENWELL
sincerely,
a
A
Jeffrey I. Cooper
Director, Exempt Organizations
Rulings and Agreements
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Bylaws of Friends of Amy B. H. Greenwell Ethnobotanical
Garden
ARTICLE I
Construction
Section 1.1 Incorporation. The name of the Association shall be Friends of Amy
B. H. Greenwell Ethnobotanical Garden, hereinafter referred to as the
"ASSOCIATION" or the " Corporation", as incorporated in the State of Hawaii on
the 25th day of May, 2916.
Section 1.2 Non-profit. The ASSOCIATION shall be autonomous and shall
possess all the powers permitted to nonprofit organizations under the laws of the
state of Hawaii.
Section 1.3 Nomenclature. The masculine pronoun, as used hereinafter, shall
mean the masculine or feminine or any person, wherever applicable.
ARTICLE 11
Members
Section 2.1 Admission of Members. Any person interested in the purposes and
objectives of the ASSOCIATION may become a member upon payment of
annual dues in the amount established from time to time by the Board of
Directors. Each member in good standing (current on dues) shall be entitled to
one vote on each matter submitted to a vote of the members. Membership shall
begin on the date the initial dues were received and shall continue for a 12-
month period thereafter. Dues are payable for succeeding years on the last day
of the same month the original dues were paid. Any member whose dues remain
unpaid for 90 days shall be deemed to have resigned upon the original due date
thereof. Any member may resign by filing a written resignation with the Secretary.
The Board of Directors, by affirmative vote of a majority of all members of the
Board, may suspend or expel a member for cause. The Board of Directors may
from time to time prescribe the qualifications and requirements for membership
and shall have the power to create classes of membership conferring such rights
and privileges and imposing such obligations as may from time to time be
determined by the Board of Directors.
7
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ARTICLE III
Meetings of Members
Section 3.1 Annual Members' Meeting. The annual meeting of members shall be
held once each year, within 45 days of the start/end of the fiscal year (December
31) or at such a time and place as the Board of Directors determines for the
purpose of electing directors and transacting such other business as may come
before the meeting.
Section 3.2 SpecialMeet_i_n_gs of Members. Special meetings of the members for
any purpose or purposes may be held at any time upon the call of the President,
upon the call of any three (3) directors, or upon the written request of one-fourth
(114) of the members entitled to vote.
Section 3.3 Notice of Members' Meetings. Notice of all member meetings, annual
or special, stating the place, day, and hour of the meeting and whether it is
annual or special, and in case of a special meeting stating the purpose or
purposes thereof, shall be given not less than ten (10) nor more than forty-five
(45) days in advance of the meeting, in person or by mail, phone, email or FAX.
Section 3.4 Voting. Ten percent (10%) of the members entitled to vote on a
matter shall constitute a quorum. When a quorum is present at any meeting, the
vote of a majority of the members present shall, except where a larger vote may
be required by law or these by-laws, decide any question brought before the
meeting. The vote of each member must be cast in person or by proxy_ Members
may give their proxy, in writing or another verifiable form (email or FAX), to the
then current President of the Association or to any member of the Association at
least one day before the announced date of the meeting. Proxies may be
specifically "for" or "against" a nominated individual or item of business or they
may be general and allow the President or member to vote the proxy at his
discretion.
ARTICLE IV
Board of Directors
Section 4.1 Powers. The corporate powers of the ASSOCIATION shall be vested
in its Board of Directors to the fullest extent permitted by the laws of the State of
Hawaii. As used herein, "Board" means Board of Directors. The Board shall
have general charge of the affairs, funds, and property of the Association, and
shall have full power, and it shall be their duty, to enforce the Bylaws.
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Section 4.2 Composition, Number and Qualifications of Directors. There shall be
a minimum of five (5) and a maximum of sixteen (16) Directors, who shall be
elected at the Annual Members' Meeting of the ASSOCIATION by a vote of the
members. Candidates for the Board must be members of the ASSOCIATION.
No Board member may be an employee of Amy B. H. Greenwell Ethnobotanical
Garden. The Officers of President, Vice-President(s), Secretary, and Treasurer
shall be elected from among the Board of Directors by the Directors themselves.
Section 4.3 Committees. The Directors may from time to time establish standing
or ad/hoe committees as they shall determine to be necessary or appropriate for
the conduct of the ASSOCIATION's business.
Section 4.4 Elections. The initial Board of Directors as established in the Articles
of Incorporation shall, at the Organizational Meeting of the Association, elect
Directors for the staggered terms(plus any interim period between the
Organizational Meeting and the first annual meeting) specified below. Thereafter,
the Directors shall be elected by the members at the annual meeting of the
members of the ASSOCIATION, as needed when staggered terms expire.
Section 4.5 Terms of Office. Except for Directors elected by the initial Board,
Directors' terms begin with the annual members' meeting. Directors shall be
elected for a term of three (3) years, except for the initial Board, of which at least
5 shall serve for 1 year, at least 5 shall serve for 2 years, and the remainder shall
serve for 3 years. All directors shall hold office until their respective successors
are elected. Directors may be removed from office by a vote of at least two-thirds
(213rds) of the entire Board of Directors then in office.
Section 4.6 Board Vacancies. If, for any reason, elected directors vacate their
position midterm, the Board may elect replacements to serve until the next
annual meeting of members.
Section 4.7 Regular Board Meetings. Regular meetings of the Board of Directors
may be held without call or notice at such places and times as the directors may
from time to time to have previously determined, provided that any director who
is absent when such determination is made shall be given notice thereof, There
shall be at least one annual meeting of the Board. General members may attend
Board meetings, but may participate therein only when asked to do so, and they
may not vote at such Board meetings.
Section 4.8 Special Board Meetings. Special meetings of the Board may be
called by or at the request of the President or any two (2) directors.
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Section 4.9 Board Meeting Notice. The President or Secretary shall give prior
notice of each meeting of the Board in writing by mailing the notice to the Board
not less than seven (7) days before the Board meeting or by giving prior notice to
the Board personally, by telephone, electronic mail or FAX not less than five (5)
days before the meeting. The failure by the Secretary to give such notice or by
any director to receive such notice shall not invalidate the proceedings of any
meeting at which a quorum of the directors is present.
Section 4.10 Board Quorum. A majority of the Board of Directors then in office
shall constitute a quorum for the transaction of business at any meeting of the
Board. A Board member may participate in the meeting either telephonically,
electronically (e.g., Skype, Googie hangout) or in person for purposes of the
quorum and any action taken at the meeting. Any action required or permitted to
be taken at any meeting of the Board of Directors may be taken without a vote if
all of the Directors then in office consent to the action by telephone and file within
two weeks of the meeting written consent in the form of an electronic mail
(email), facsimilie (FAX) or other written consent with the records of the meeting
of the Board of Directors via the Secretary. Such written consent or emails shall
be treated, for all purposes, as votes at a duly convened meeting of the Board of
Directors.
ARTICLE V
Officers
Section 5.1 Officers. The Officers of the ASSOCIATION shall be a President, one
or more Vice-Presidents, a Secretary, and a Treasurer, and such other officers
as may be determined by the Board. No director may hold more than two offices
at a time.
Section 5.2 Election. The Officers of the ASSOCIATION shall be elected
annually by the Directors at their annual Board meeting. Each Officer shall hold
office until the next annual meeting of the Board of Directors and until his/her
successor shall have been elected and qualified.
Section 5.3 President. The President shall direct and administer the affairs of the
ASSOCIATION as its executive head and shall supervise all phases of its
activities, subject to instructions by the Board. The President shall also be an Ex
Off icio member of all committees, The President shall normally preside at all
meetings of the Board of Directors and the general membership meetings. The
President shall work with the other officers and is responsible for submitting the
annual budget to the membership at the annual members' meeting.
4
26-08
Section 5.4 Vice-President(s). The Vice-President(s) shall assist the President in
carrying out his duties. In the absence of the President, the Vice President(s)
shall direct and administer the affairs of the ASSOCIATION, preside at meetings,
and supervise all phases of its activities, subject to instructions by the Board.
Section 5.5 Treasurer. The Treasurer shall be the chief financial officer of the
ASSOCIATION and shall exercise general supervision over the receipt, custody,
and disbursement of all funds. The Treasurer will keep records of membership
dues, payments, and funds, and/or oversee the membership records in relation
to dues' payments. The Treasurer will work closely with the President in the
compilation of the annual budget. The Treasurer shall regularly submit financial
reports to the Board, which will, from time to time, be subject to internal or
external audit as determined by the Board.
Section 5.6 Secretary. The Secretary shall keep the minutes of all meetings of
the members and the Board. The Secretary shall keep or cause to be kept a
register showing the names of the members, Directors and officers with their
addresses and phone numbers. The register shall be available for inspection by
any member for the purpose of communication with other members concerning
Association business at the site of the meeting or the Corporation's office. The
Secretary shall give notice in conformity with the Bylaws of all meetings of the
members and the Board. The Secretary shall be responsible for archiving
corporate records. The Secretary shall also perform all duties assigned by the
President or the Board.
ARTICLE VI
Disbursements and Contributions
Section 6.1 Disbursements. Disbursements of the funds of the ASSOCIATION
for the purposes for which it is organized shall be made by the Board at its
discretion.
Section 6.2 Limitations on Disbursements. The Board shall not make any
disbursements of contributions of the funds or assets of the ASSOCIATION to or
for the benefit, directly or indirectly, of any members, director, or officer of the
ASSOCIATION, except for:
(i) reasonable payment for services actually rendered to the ASSOCIATION by
such member trustee, or officer as an employee or independent contractor of
the ASSOCIATION which the Board had previously agreed are compensable,
and except for:
(ii) reimbursement for an expense incurred on behalf of the ASSOCIATION, not
to exceed $155, unless authorized by the Board or incorporated in the
current budget.
S
26-08
Section 6.3 Fundraising. All fundraising on behalf of the ASSOCIATION shall be
approved of by the Board_ The Board may accept or reject on behalf of the
ASSOCIATION any donation, contribution, gift, bequest, or devise for the general
purposes or for any special purpose of the ASSOCIATION.
Section 6.4 Fiscal Year. The fiscal year of the ASSOCIATION shall begin on the
first day of January and end on the last day of December of each year.
Section 6.5 Use of Public Funds. The corporation shall not use public funds for
purposes of entertainment or perquisites. Any expending governmental agency,
the director, the committees of the legislative bodies and their staffs, and the
legislative auditor shall have full access to records, reports, files, and other
related documents in order that the program, management, and fiscal practices
of the ASSOCIATION may be monitored and evaluated to assure the proper and
effective expenditure of public funds.
ARTICLE VII
ParliamentarV Authority
Section 7.1 Parliamentary Matters. Meetings of the Board of Directors and the
members shall be conducted by the President (or in his/her absence, a Vice-
President), whose rulings on parliamentary procedure shall be final, subject only
to being over-turned by a 2/3 vote of those then present and entitled to vote at
any meeting.
ARTICLE Vlll
Miscellaneous
Section 8.1 Inspection of Bylaws. The Secretary shall keep the original or a copy
of the Bylaws as amended, certified by him or her, which shall be open to
inspection by the members at all reasonable times.
Section 8.2 Corporate Records. The ASSOCIATION shall keep correct and
complete books and records of account, minutes of the proceedings of its
members, Board of Directors and Committees, and a record giving the names
and addresses of the members entitled to vote. The books of account and
minutes of proceedings of the members and Directors shall be open to inspection
upon the written demand of any member, at any reasonable time, and for a
purpose reasonably related to his interests as a member, and shall be exhibited
at any time when required by the demand of a majority of the members.
Section 8.3 Handling of Funds. All checks, drafts, or other orders for payment of
money, notes, or other evidence of indebtedness issued in the name of or
payable to the ASSOCIATION shall be signed or endorsed by such person or
persons and in such a manner as, from time to time, shall be determined by
resolution of the Board; providing that any check in excess of one hundred
26-08
dollars ($100.00) shall be signed by the Treasurer and countersigned by any
other officer of the corporation duly authorized. An officer shall not sign a check
reimbursing himself or herself.
Section 8.4 Execution of Contracts. The Board may authorize an officer or
officers, agent or agents to enter into any contract or execute any instrument in
the name of and on behalf of the ASSOCIATION, and such authority may be
general or confined to specific instances; and unless so authorized by the Board,
no officer, agent, or employee shall have any power or authority to bind the
ASSOCIATION by any contract or engagement or pledge its credit or to render it
liable for any purpose or to any amount.
Section 8.5 Auditor. The Board may at any meeting appoint a person, committee
of general members, or a firm or corporation engaged in the business of auditing,
to act as the auditor of the ASSOCIATION. No Director or officer shall be eligible
to serve as auditor of the ASSOCIATION. If an Audit Committee of general
members is appointed, it should be composed of a Chairperson and at least two
additional general members. An Audit Committee shall review the financial
records and support documents of the Treasurer and report back to the Board
and general membership regarding their findings. Ideally, the ASSOCIATION
should have an audit at least every two (2) years, and prior to any change in the
office of the Treasurer.
Section 8.6 Nepotism. It shall be the policy of this ASSOCIATION to comply with
the requirements of Hawaii State Law, and to adopt policies against Nepotism
and Conflict of Interest. "Nepotism" shall mean generally the appointment of
persons to positions on the basis of their blood or marital relationship to the
appointing authority rather than on merit or ability. No two or more members of a
family or kin of the first or second degree shall be employed or under contract by
this ASSOCIATION or serve on the Board of Directors unless specifically
permitted in writing by the Board of Directors. "Conflict of Interest" shall mean
situations where an individual's judgment or loyalty is or may be affected by his
own financial, business, property or personal interest. No Director shall vote on
any matter in which said Director has an interest, nor shall said Director be
present at any portion of a meeting of the Board of Directors in which the
Directors consider a conflict of interest by said Director. No officer shall
undertake any action on behalf of the ASSOCIATION in which said officer has an
interest unless said officer has first made written disclosure of the conflict of
interest in writing to the Board of Directors and the Board of Directors has given
advance approval for said action. All issues relative to a conflict of interest or
perception of a conflict of interest shall be determined by the Board of Director
Section 8.7 Action without meeting and telephonic meetings. To the full extent
permitted by law, any action required or permitted to be taken at any meeting of
the Board or of any committee thereof may be taken by unanimous written or
email consent of the Board of such Committee, as the case may be, without such
26-08
meeting. Unless prohibited by the Charter of Incorporation and subject to the
provisions herein relating to notice, the members of the Board or any committee
designated thereby may participate in a meeting of such Board or Committee by
means of a conference telephone or similar communications equipment by
means of which all persons participating in the meeting can hear each other.
Participation by such means shall constitute presence in person at a meeting,
and shall be duly noted in the minutes of the meeting as to method of
participation.
Section 8.8 Nondiscrimination. There shall be no discrimination on the basis of
race, color, religion, sex, sexual or gender orientation, national origin, ethnicity,
marital status, age, profession, or handicap with regard to hiring, assignment,
{promotion or other conditions of staff employment, use of volunteers, or delivery
of client services. All other personnel actions in such areas as compensation,
benefits, social and recreational programs, and other agency sponsored activities
shall also be administered without regard to race, color, religion, sex, sexual or
gender orientation, national origin, ethnicity, marital status, age, profession, or
handicap. This policy shall apply to membership on the Board of Directors and its
duly authorized committees.
ARTICLE IX
Amendments
Section 9.1 Amendments. These Bylaws may be amended at a regular or special
meeting of the Board of Directors, by a two--thirds (213's) vote of a quorum of the
Directors where each director has been given a least TEN (10) days advance
written, email, or telephone notice that the business of the Board meeting will
include amendment of the bylaws. Any alteration, amendment or repeal of the
Bylaws by the Directors must be ratified at the next meeting of general members
by the affirmative vote of a majority of the members present, provided that a
quorum is present at such meeting, in order to be valid. Notwithstanding the
above provisions of this Article IX, any alteration, amendment, or repeal of a
Bylaw by the Directors as provided for in this Article shall be valid and given full
force and effect until the next meeting of general members. In the case of any
conflict between the Articles of Incorporation and these Bylaws, the Articles shall
control.
CERTIFICATE
The undersigned Secretary of the FRIENDS OF AMY B. H. GREENWELL
ETHNOBOTANICAL GARDEN (the ASSOCIATION) hereby certifies that the
foregoing Bylaws were duly adopted by the Board of Directors of the
ASSOCIATION at the organizational meeting of the Board of Directors duly
called and held for such purpose on the 28th day of May, 2016, and that the
same remain in full force and effect.
R
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EFFECTIVE as of May 28, 2016.
ari Mvrin, Secretary Dale'
A
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a 195Q �
STATE OF HAWAII
STATE PROCUREMENT OFFICE
CERTIFICATE OF VENDOR COMPLIANCE
This document presents the compliance status of the vendor identified below on the issue date with respect to certificates
required from the Hawaii Department of Taxation(DOTAX),the Internal Revenue Service,the Hawaii Department of Labor and
Industrial Relations (DLIR),and the Hawaii Department of Commerce and Consumer Affairs (DCCA).
Vendor Name: FRIENDS OF AMY B.H. GREENWELL ETHNOBOTANICAL GARDEN
Issue Date: 07/03/2025
Status: Compliant
Hawaii Tax#:
New Hawaii Tax#: GE-0084813824-01
FEIN/SSN#: XX-XXX3124
UI#: No record
DCCA FILE#: 264660
Status of Compliance for this Vendor on issue date:
Form Department(s) Status
A-6 Hawaii Department of Taxation Compliant
8821 Internal Revenue Service Compliant
COGS Hawaii Department of Commerce&Consumer Affairs Exempt
LIR27 Hawaii Department of Labor&Industrial Relations Compliant
Status Legend:
Status Description
Exempt The entity is exempt from this requirement
Compliant The entity is compliant with this requirement or the entity is in agreement with agency and actively working towards
compliance
Pending A status determination has not yet been made
Submitted The entity has applied for the certificate but it is awaiting approval
Not Compliant The entity is not in compliance with the requirement and should contact the issuing agency for more information
26-08
Amy Greenwell Ethnobotanical Garden
Photos by Kristina Holladay, Open Access w. credit
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Volunteer-built Hawaiian ipu gourd
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Community Work Day at the Garden Creating compost and mulch from Garden
weeds -70 Ai
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Community maintenance of the valuable
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plant collection
Amy Greenwell Ethnobotanical Garden
Photos by Kristina Holladay, Open Access w. credit
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Opening of Arbor Day celebration on November2, Cooking demonstration by Sam Choy at Arbor
2024. Day celebration, educatingthe public on the
use of traditional cultivars.
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`Ulu tree giveaway at Arbor Day celebration. Conservation dogs of Hawaii
demonstrating the use of dogs to detect
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little fire ants at Arbor Day.
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Partner Education Booths at Arbor Day. 26-08
Amy Greenwell Ethnobotanical Garden
Photos by Saltdrifter Photography, Open Access w. credit
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Poi pounding demonstration at Grow Hawaiian Ohe kapala workshop at AGEG.
Festival, February 22,2025.
AGEG Garden/Nursery Staff, Intern, and Community offerings at Grow Hawaiian Festival.
Volunteers.
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Keiki educational activities. Partner education exhibit—Kapa mac" at Grow
Hawaiian
Amy Greenwell EthnobotanicaI Garden
Photos by Lou Putzel, AGEG, Open Access
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AGE Community Forest,Upland Forests ection. Dryland Forest section, featuring a
Featuring Acacia koa trees in the background. In the juvenile stand of alahe`e (Psydrax
foreground is a mound of`uhi(Dioscorea a(ata) a odorata), an indigenous tree species
Hawaiian true yam.
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Seedlings of manele (Sapindus saponaria) Agroforestry section featuring the kalo
, an indigenous tree species. AGEG pots collection, wauke (Broussonetia
volunteer tree seedlings for distribution. papyrifera) in the foreground.
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featuring kou (Cordia
subcordata) and milo
(Thespesia popuInea).
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26-08
Supplemental File 2 ' Def"' 91.494A\�
Location of Historical l !� 69364A
95.033A 91.466A
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93.059 94 20B 90.3861 81.091,
913 A 93.062E 94, 11B. 93.069A
11Z84.229
1.123A 92.210A .082.2106 93A75A 4.019C
93.059A 0.386H +90.3
90.386G
86.289A 88.3866
446�1 95.04093.A-G + 88.34482468 93.061B 94.020C �8344A
86.288A 93.068A 95.040H
Bench 93.070A
j Tap 9394.011A 95.0401
181.1668 85.246A 1.034C 94.019A A ,84,229A 93.106A 96.063A
95.025A 96.001
81.166C+ 81.034B 94.020A 93.049A
8 91.421C 91.4 A
81.0 81.036D 06 81.166D` 89.371D
81.136A 9 Q84.229B 81.036H+ 91.4216
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