2025-09-17 Committee on the Status of Women Minutes

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VII. NEW BUSINESS—Presented bV Shannon • Discussion on forming Subcommittees or Permitted Interaction Groups(PIGs) under OIP 03-08 guidelines. • Noted that the CSW fiscal year(2025-2026)has not yet been officially opened. •Volunteers requested for PIG assignments (A&B). • PIG Training to be scheduled soon. Motion:Andrew moved to assign Shannon and Kaycie to compile and submit the required CSW report for FY2024- 2025. Second: Justice. Motion carried. VIII. BUDGET REVIEW—FY2026 Allocated Budget Categories: •$1,000—Travel •$1,000—Printing •$1,000—Mileage •$3,500—Miscellaneous Contract Services •$3,500—Miscellaneous Expenses IX. PLANNING FOR UPCOMING EVENTS All Girls Rodeo Event—October 11, 2025 (9:00 a.m.) • CSW will host an outreach booth at the event. 1. Sponsorship: Jan to confirm whether a $500—$750 sponsorship can be processed and tracked for itemization. 2. Grant Support: Members to share CRF grant resources with organizers(contact: Zerin Menino). 3. Booth Staffing: Justice, Shannon, and Kaycie will staff the booth. Motion: Shannon moved to allocate $300 for outreach materials and resources for this event. Second: Justice. Discussion: Project rationale must appear in next meeting's minutes for budget approval. One committee member will front the cost and be reimbursed with itemized receipts. Amended Motion: Shannon amended the motion to specify reimbursement to the committee member who advances personal funds. Second: Justice. Motion carried. X. COMMUNICATIONS&OUTREACH • Future agenda item: Establish official CSW social media accounts (Instagram/Facebook)under the Mayor's Office and Prosecuting Attorney's Office. • Motion: Shannon proposed allocating $1,000 for banners, promotional, and outreach materials. Second: Justice. Motion carried. XI. OPERATING GUIDELINES &FACT SHEET •2019 CSW Operating Guidelines must be updated. To be brought back in October for formal acceptance vote. Motion: Shannon motioned for her and Kaycie to update the 2019 CSW Operating Guidelines. Second: Skye. Motion carried. Additional Motion: Shannon moved to accept the updated CSW Fact Sheet for the Prosecuting Attorney's Office. Second: Skye.