2009-11-20 Puna Community Development Plan Action Committee Minutes

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department to continue posting minutes and agendas on their website. Larry stated he will bring language for an amendment to section IX to the next meeting. b. Conflicts of Interest. Wes brought up section XV. "Conflicts of Interest ". He felt a member with a conflict of interest should be able to discuss the matter. Amy Self said that these guidelines are more restrictive than the County Code of Ethics. Wes moved to amend item a. to read "the affected person shall... (2) withdraw from disetissi .n a voting on the matter." Frank seconded the motion. All in favor but Keiki, who suggested that withdrawing from voting be left up to the individual rather than being mandated. Wes moved to reconsider the previous motion, Larry H. seconded. All in favor. Wes made a motion to amend section XV a. to read "AC members shall act in compliance with County Code of Ethics." Larry H. seconded. Larry Brown pointed out that the AC has very little decision - making authority on anything that would make a financial impact and is an advisory body. Amy pointed out that advisory boards are not covered under the county's code of ethics and that the decision - making body is the Planning Department. Keiki asked whether section XV is necessary. Amy said it could be deleted. Barbara said she felt it should be left in. Dan called for question, motion passed with none opposed. c. Permit applications. Frank asked for clarification on section IV. k. Larry Brown explained that the planning director would only ask for input on projects having land -use compliance issues in the Puna CDP project area. When directed, Larry would put such items on the AC agenda; the AC would have 60 days to review and 30 days to issue comments. Frank asked if permit requests for Puna are tracked separately. Larry informed him they are not. d. Membership termination. Frank made a motion to strike section V. g. 2. "by direction of the mayor" to read "mayor submits recommendation to remove AC member, and the County Council confirms termination ", which he said is consistent with county charter section 13 -4 "Boards and Commissions" item d. Amy Self said that guideline is in conflict with the county charter. She said she is in the process of making other changes to the guidelines. Frank asked if the guidelines could be marked to indicate those mandated by law. Larry H. moved to table discussion until more information is available. Maddie seconded. All voted in favor. e. Frank brought attention to section XVI of the guidelines regarding how amendments of the rules of practice and procedure can be approved. Amy said she will go through and take out what shouldn't be in the guidelines with respect to chapters 13 and 16 of the county charter. The chair clarified that agenda item 5, "Adoption of operating guidelines ", was tabled until the next draft is presented. 4. Determine regular meeting schedule: Larry Brown pointed out that the AC should not hold meetings that would require him to work overtime due to budget limitations. He said he could adjust his work day to accommodate a 4 -6 p.m. meeting time. Because of special considerations next month, Barbara determined it best to schedule the December meeting separately and decide on a regular meeting schedule later. Discussion indicated regular meetings would most likely be held on Thursdays. Wes asked if two hours was enough time to conduct business. Larry said he didn't want to go beyond that to prevent burnout. Wes moved the next meeting be held Friday, Dec. 18 from 4 -6 p.m. at the 0