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Regular Session Minutes <br />November 21, 2025 <br />Page 4 <br />Process Discussion: <br />Adherence to Requirements:The Commission and Ms. Simmons confirmed that <br />applicants who failed to follow instructions or meet requirements would not be given <br />an opportunity to resubmit. Ms. Simmons stated she would send notices out today to <br />the remaining applicants who did not meet the minimum qualifications. <br />Questionnaire/Grading:The 27 qualified applicants will receive the written <br />interrogatories. Commissioners will grade the anonymized responses on a scale of <br />1-5. Ms. Simmons will compile the cumulative scores from all nine commissioners, <br />and the Commission will then determine the finalists for interviews. <br />Motion to Release Questions:Vice Chair Bertsch moved to release the blank <br />questionnaire questions to the general public to increase transparency, noting that <br />applicant answers will remain confidential at this stage. Seconded by Commissioner <br />Urban-Smith. Motion carried unanimously. <br />Motion on Scoring Process:Commissioner Yamada moved that commissioners will <br />input their individual scores on aspreadsheet provided by DHR and return it to Ms. <br />Simmons for cumulative tallying. Seconded by Commissioner Urban-Smith. Motion <br />carried unanimously. <br />Timeline: <br />December 3, 2025: Applicant questionnaire responses due. <br />December 4, 2025: Responses distributed to Commissioners. <br />December 10, 2025: Commissioner scores due backto DHR. <br />Vice Chair Bertsch moved that commissioners complete the interrogatory scoring and <br />submit their responses to DHR by the close of business on December 10. <br />Commissioner Yamada seconded, with no discussion; the motion carried unanimously. <br />(Commissioner Tavares arrived at 10:16 a.m.) <br />Chair Robinson noted that Ms. Simmons will compile the commissioners’ scores and <br />provide the ratings for discussion at the December 19th meeting, when the Commission <br />will determine which candidates to interview. He also announced that both his and Vice <br />Chair Bertsch’s terms end in December, with no carryover, and they will conclude their <br />service at the end of the year. Ms. Simmons asked about next steps after tallying the <br />scores, and Chair Robinson instructed her to have the results ready for the December <br />19th meeting. <br /> <br />