Board Packet for FC Meeting 1-15-26

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Hawaii Fire Commission Regular Session Minutes November 20, 2025 Page 6 the current grant approximately 90% spent and a new VFA grant moving through fiscal for procurement. Chief Todd also reported that volunteer online training compliance remains low at approximately 45%, and the goal of having at least one spare qualified driver per volunteer station has not yet been met. • Fire Prevention Section: Battalion Chief Roy Henderson reported that some Fire Prevention data is currently unavailable and explained factors affecting current reporting. He stated that the section's budget is approximately 51% expended and noted that Fire Prevention is now fully staffed, which has historically been a challenge. Salaries and wages were slightly over budget due to a retiree comp-time cash out impacting overtime, and hazard pay payouts will be reflected in the next reporting period. BC Henderson explained that a new records management system has been implemented to better track inspections, replacing the process that lacked reporting capability. The new system includes a property and business build-out, allowing inspection data to be captured by district and location. He noted that building a comprehensive database of properties island-wide will take time. He also reported efforts to track plan reviews through the EPIC system and to streamline public education requests using a new online submission and tracking process. BC Henderson highlighted the use of donated drones to support land mapping and wildfire operations, including infrared hotspot identification, fire perimeter mapping, and real-time information sharing with the EOC. He noted these tools improve efficiency, situational awareness, and coordination during incidents. Further discussion included potential future use of water-based drone systems, which are currently in the testing phase. • Auxiliary Services Branch: Battalion Chief Matthew Komata reported they are developing metrics to measure warehouse efficiency, primarily tracking how quickly equipment orders are fulfilled. In October, 130 orders were processed, with a fiscal year-to-date total of 503. He noted that the reported dollar amounts appear inconsistent due to differences in data collection and may be corrected. He explained that warehouse inventory includes multiple variants of products, ranging from small items like pens to larger equipment like hoses and shovels, and that maintaining adequate stock for all stations is a priority. He also reported on a new Fire Maintenance Worker position, which was recently filled and is successfully addressing repairs, installations, and general maintenance tasks. • Vehicle Maintenance Section: Chief Mechanic Aaron Buyuan provided an overview of the department's mechanic shop, noting significant improvements