Board Packet for FC Meeting 1-15-26

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Hawaii Fire Commission Regular Session Minutes November 20, 2025 Page 10 ACTION ON EXECUTIVE SESSION MATTERS • Complaint No. HCFC 25-01: Complainant alleges violations of the County of Hawaii's Code of Ethics' "Fair Treatment Provision" and cites the Rules and Regulations of the Hawai'i Fire Commission, Rule 8(B) as it pertains to standard of conduct, performance of duty, and obedience to laws, written orders, and policies, relating to the Fire Department's procedure for receiving and processing court- ordered subpoenas for employees. Commissioner Cushnie moved not to hear the complaint pursuant to Rule 9(a)(3)(4), noting that it does not involve an element of misconduct and is outside the Commission's jurisdiction. Commissioner Hanano seconded the motion. With no further discussion, the motion carried unanimously. • Correspondence No. 25-04: Allegations of procurement rules, misuse of overtime, ethics code violations, and submitting misleading statements. Commissioner Hanano moved to defer the matter to allow review of the investigative report. Commissioner Porter seconded the motion. With no further discussion, the motion carried unanimously. Arrangements will be made with Ms. Correa and DCC Takamura to schedule time for the Commission to review the report. Ms. Correa will email Commissioners to coordinate the review session. EXECUTIVE SESSION REPORT DCC Takamura reported that, as required, he provides a summary following each executive session. Items Al and A2 were discussed pursuant to HRS. • Item Al, the discussion is not subject to disclosure as it would defeat the purpose of the executive session. The Commission moved not to hear the complaint in open session and voted accordingly; no final action occurred in executive session. • Item A2, the discussion is also not subject to disclosure, as release would frustrate the purpose of the executive session. The Commission voted in open session to continue the item, and no final action took place during the executive session. AGENDA ITEMS FOR THE NEXT MEETING The rescue watercraft program will be removed as a standalone agenda item, but Chair Kosaki requested it remain included in the Chief's Report. Chief Todd noted he will not be present at the next meeting; Deputy Chief Volpe will attend in his place. Chair Kosaki indicated he is also unavailable on the originally scheduled date and requested moving the meeting to December 18. The Commission agreed. Ms. Correa noted she has a Police Commission meeting on December 19, but will check venue availability and email the Commission. If the venue is unavailable and a quorum cannot be met on the original date, the meeting will be canceled. She also