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Hawaii Fire Commission <br /> Regular Session Minutes <br /> November 20, 2025 <br /> Page 2 <br /> PUBLIC STATEMENTS ON AGENDA ITEMS <br /> There were none. <br /> CHAIR'S OPENING REMARKS <br /> Chair Kosaki introduced DCC Cameron Takamura as the commission's new legal <br /> counsel. <br /> APPROVAL OF MINUTES <br /> The minutes from the October 23, 2025, regular session were approved unanimously <br /> following a motion by Commissioner Perrin and a second by Commissioner Cushnie <br /> FIRE CHIEF'S REPORT <br /> Chief Todd introduced a new semi-annual reporting format, bringing section leads to <br /> present their respective data, to provide leadership training, and to allow the <br /> Commission to meet the administrative staff. A detailed Fire Chief's Report is on file. <br /> Chief Todd reported that a review of current policies, procedures, and agreements <br /> (MOUs, MOAs, and MAAs) was completed. He stated that 59% of the department's <br /> documents are currently updated and in the desired status, noting this was expected <br /> due to the transition from legacy rules and regulations dating back to the 1980s and <br /> decades of supplemental memos. A master list has been established, and 59% of the <br /> documents are presently available and updated. Chief Todd turned the reporting <br /> process for fiscal over to Ms. Lonokapu. <br /> • Fiscal: Nicole Lonokapu, Accountant IV and lead accountant for HFD, introduced <br /> her accounting team and explained that they are responsible for all financial <br /> activities within the department and for preparing the financial reports presented <br /> to the Commission. She briefly described their roles and thanked them for their <br /> hard work. Ms. Lonokapu reported that the financial report is currently blank due <br /> to the department's transition to a new, county-wide financial system, which has <br /> temporarily limited access to financial reporting. She stated that access to reports <br /> is expected sometime next month. Despite the reporting delay, she noted that the <br /> department's budget is approximately $76 million and that they are managing <br /> within available resources, and she confirmed that the department is not <br /> overspent at this time. <br /> • Human Resources: HR Program Specialist Monica Louie reported that Human <br /> Resources is also transitioning to the new CoHnect system and anticipates <br /> related challenges. She stated that the system is currently being used to track <br /> personnel action reports and step movements; however, the department has <br /> approximately one month to determine how to track these items manually for the <br /> foreseeable future. Ms. Louie noted that the department has been busy with <br />