2025-09-26 Merit Appeal Board Minutes

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Merit Appeals Board September 26, 2025 So, that was a little bit frustrating to find that many defects, but with that being said—with a go-live date in January—I’m really pleased that we’re putting this much effort into finding those things now. The Developer has been working on the defects for the last couple of weeks. We’ll resume testing next week. We’ll be retesting all of the scenarios we previously tested, to make sure the system is working. And then we can use this next period of testing to identify if there’s going to need—to be any workflow changes while the Developer continues to work out some of the issues for go-live. So, that’s been a big focus of our efforts in HR. I, in partnership with a representative from our software Implementor CherryRoad, I’m leading the change management component of getting the information out to our departments and also to our employees about what this new software means for them because now, all of our employees will be entering their time electronically— which is a big change. th So, we had our first Readiness Coordinators meeting on September 18 and that includes people from the departments in HR roles and also payroll roles—to kind of begin disseminating the information about what’s changing and what this looks like going forward. So, just wanting to get the word out and make sure that we’re communicating with everybody, so people have an opportunity to ask questions and it’s not taking anyone by surprise. So, this CoHnect project is taking a lot of time for us. Also, we’re working with departments—our ADA/EO Coordinator is working with IT and working with departments regarding the new Web Accessibility Guidelines that are going to go into effect April 2026. So, any content that the County has on the web needs to be fully accessible. So, we’ve coordinated training with Pacific ADA Center and then we’re working with IT to identify tools that our departments can use to assess their own websites and find where there may be issues that they need to address the accessibility—and, really, just wanting to be proactive and have everyone understand what those new requirements are so that they can begin posting information that’s already compliant with the new Department of Justice rules. So, that’s a big project to get all of those things accessible, especially Countywide. Some departments use their own websites, a lot of departments are doing their own social media—IT has its own website. And so, it’s making sure that everybody understands what those requirements are and putting together the resources to help our departments to be compliant. So, that’s what I would add in addition to the regular report. Yeah. CHR. CABANAS: What kind of changes are there for the new web guidelines? Page 4