2025-11-21 Merit Appeal Board Minutes

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Merit Appeals Board November 21, 2025 relations issues. And so, in order to provide reminders and make sure that we’re all on the same page, Lee has started doing an LR Notes so that it’s a quick way to get information out where we’re not necessarily having to wait for an HR Quarterly meeting with all of our HR reps.—and it’s a good way to put things in writing and provide that guidance that reminds our departmental HR reps. how to handle a variety of situations or reminders about documentation that needs to occur in letters, et cetera. So, I’m really happy to see that because I like that proactive approach where we’re getting that information out—and an issue that’s occurring in one or two departments is probably occurring in several others. So, I look forward to continuing to provide that on a quarterly basis. We also, recently, completed our last HR Quarterly meeting with all of the HR reps. It’s the last quarterly meeting for this year. And, of course, the focus was on CoHnect, primarily, but also good opportunity—very well-attended meeting. We had about 51 participants to give updates on what is happening in the current system and what’s changing going forward, because some of our processes will change with the workflow with CoHnect. So it was good to be able to provide those updates in-person and then be able to answer questions. And then, the Admin. Services Division will be setting up a series of their own training once the software implementor finishes their training. Admin. Services will do their own training and then set up a series of Zoom meetings, so that we can regularly work with our HR reps., and they can be on their computer practicing entering this information as we’re providing the guidance. So, I think that’s going to be a really good tool to help ensure that everybody is on the same page and everybody understands the new terms—and you can say, “This is where you entered the information in Fresh, this is where it goes in CoHnect”—“This is what this means”—so, looking forward to that. CHR. CABANAS: So, the employees themselves are going to enter their timesheets—did you th say December 16? th MS. TOKIHIRO: Beginning December 16—yeah. CHR. CABANAS: Everybody? MS. TOKIHIRO: Everybody. CHR. CABANAS: Oh. What’s the sentiment out there? MS. TOKIHIRO: I—in the first training—so the software implementor, they wanted to do an initial training that was very general, very broad—saying, “This is what’s coming”—to, kind of, just give that overview. And then, this next phase of training, which begins on Monday, is when they’ll actually learn the details of, “This is how I request leave. This is how I enter my timecard.” So, we’ll see. Page 14