2025-11-10 - Minutes DRAFT 2 - Laserfiche WebLink

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know the acreage. Cmr. Britt also noted multiple misspellings in the materials. She suggested that in the future, Ms. Parsons run spell check and correct the errors. Cmr. Ward asked whether Ms. Parsons understood that funds would not be available until 2027. She noted that her application listed 2025 activities that did not align with the grant cycle. Ms. Parsons stated that she was not aware of the timing. Ms. Parsons also stated that she had not known that a nonprofit already stewarded the site. She said she had tried to find a property without existing support and found the application confusing. Cmr. Goodoni asked if Ms. Parsons planned restoration work on the pond. Ms. Parsons said yes. Cmr. Goodoni noted that restoration in a fishpond or other wetland required permits and that approvals could take time. She advised the applicant to plan accordingly. Commissioners asked whether Ms. Parsons had connected with local groups working at Kawa. She stated that she had not. Commissioners encouraged her to make those connections and offered to assist her in doing so. Ms. Parsons welcomed that offer. Cmr. Chang asked staff whether the applicant had submitted bylaws, noting that bylaws were required. Ms. Braman stated that staff had not received them. Cmr. Chang then said she lacked basic information about the organization, including its mission and purposes, because the bylaws were missing. She questioned why the application was accepted without the required documents and stated that reviewing incomplete applications was not the best use of the commission's time. V. Chr. Crivello asked whether staff should withhold applications that lacked required documents. She noted that the commission could not approve an application without the minimum documents and questioned why such items were placed on the agenda. The discussion reflected a preference that Finance not forward incomplete or noncompliant applications to the commission. Ms. Kekai explained that staff had allowed items through based on past practice, where applicants could supply documents after submission. She added that Finance planned to implement a grants system that would require all required documents to be uploaded before submission, which would prevent incomplete applications from reaching the commission. She said staff had given applicants the benefit of the doubt this cycle because the system was not yet in place. DRAFT 2-Minutes of November 10, 2025 Page 5