2026-01-12 - Minutes DRAFT 1 - Laserfiche WebLink

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narrative. VOTE: Ayes: Commissioners Markoff, Ward, Rosam, Crivello,V. Chair Britt, Chr. Chang. Noes: None. 2. Permitted Interaction Group report regarding grant application scoring and potential action. No testifiers. Chr. Chang opened Old Business to discuss the Permitted Interaction Group report regarding grant application scoring and potential action. Chr. Chang asked whether any members of the public wished to provide testimony on the item.There were none. Chr. Chang explained the commission could not discuss the report at the prior meeting due to Sunshine Law requirements and stated the commission could now discuss the PInG recommendations and decide whether to adopt them in whole, in part, or defer action. Cmr. Ward thanked the PInG for organizing the worksheet and said it was helpful when reviewing the stewardship grant requests. Cmr. Ward asked whether the worksheet is intended to be turned in or used as an internal assist for commissioners. Cmr. Rosam said it was intended as an assist for commissioners, as commissioners submit recommendations rather than scores, and described it as a pre screen tool to help commissioners review the application thoroughly, identify questions in advance, and potentially speed up the approval process. Cmr. Ward suggested adding a space for the project name and reported a formatting issue where the font in one fillable answer field was too small to read. V. Chr. Britt asked how to complete the "applicant overall score" section. Chr. Chang clarified it was intended as an overall impression and reiterated the worksheet is for commissioners' benefit. Cmr. Rosam suggested changing the word "score"to "assessment"to reduce the appearance of a numeric rating. Cmr. Crivello asked for clearer language addressing an applicant's relationship to the community and ongoing community support, particularly for recurrent grant recipients. Chr. Chang noted the topic is addressed in one existing section and suggested adding similar language to the "Recurrent Grant Recipients Only" section to better track continued inclusion of community, lineal, and cultural descendants over time. Cmr. Crivello emphasized the importance of maintaining long term community relationships as part of pono stewardship and said thorough review reduces the risk of approving funding and later needing to reverse course due to missed issues. Cmr. Ward suggested adding an early checklist to confirm required documents are included and current. Chr. Chang noted an existing question touches on clarity of the submission, but Cmr. Ward said a more specific checklist could help identify missing or outdated items. Secretary Braman commented that the County is working to implement a new grant system and the intent is for applicants to upload required documents in the system before proceeding with the application,which should reduce issues with missing attachments in future rounds. Chr. Chang raised the question of whether completed worksheets would be public. Deputy DRAFT-Minutes of January 12, 2026 Page 3