2002-05-17 Police Commission Minutes

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Minutes — Regular Session May 17, 2002 Page 3 unanimously carried. The commission convened into executive session at 11:05 a.m. and then reconvened back into regular session at 1:00 p.m. APPROVAL OF MINUTES Commissioner Lambeth moved to approve the minutes of April 19, 2002, regular and executive sessions. The motion was seconded by Commissioner Manago and unanimously carried. PERSONNEL ORDERS Commissioner Manago moved to approve Personnel Orders 2002 -59 to 2002 -76. The motion was seconded by Vice Chair Hara and unanimously carried. COMMUNICATIONS Commissioner Lambeth moved to approve the communications as listed. The motion was seconded by Commissioner Bertsch and unanimously carried. COMMITTEE REPORTS • Budget and Finance (Manago /Okabe): Commissioner Manago expressed concern over the high amount of overtime due to shortage in manpower. He would like approval to start a funded training pool of officers so that the department could pull officers from this pool to fill vacancies. Hilo has about 14 more officers than Kona, and Kona's overtime, so far this year, is about $100,000. Shortage of manpower in Kona is due to long -term worker's comp and other things. The department knows that every year an average of 15 people retire or resign, so they have to start projecting for that. Chief Correa reported that they provide a level of service based on the amount of resources they have, and they are trying to provide the best level of service. There are a lot of activities that need to be attended to such as overtime for court and special investigations. This is healthy overtime. Unhealthy overtime is overtime that is needed because of shortage of manpower for essential or core activities. It takes nine months to get through a recruit class, and sometimes it takes another nine months to get through the recruitment process. That's where the shortfall is. If they had additional personnel to run through the training, they could catch up instead of always falling behind. They just started a recruit class of ten. • Office Management and Staffing (Nara /Muller): Vice Chair Hara reported that he and Commissioner Muller spoke with Ms. Pelayo regarding the reallocation of her position, and she does not want to pursue the matter. • Rules and Policies (Moe /Bertsch): Commissioner Bertsch reported that he would be looking into a format for the commission's meetings. • Contractual Services (Kama): The committee had no report. • Public Relations (Lambeth /Okabe): Chair Okabe reported that he and Commissioner Bertsch attended the Solutions 2002 Conference. He found it to be beneficial to the commission and the police department. This past Wednesday, he attended the Police Week Ceremony and addressed the members.