2003-06-20 Police Commission Minutes

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Regular Session Minutes June 20, 2003 Page 2 APPROVAL OF MINUTES Vice Chair Manago moved to approve the minutes of May 16, 2003, regular and executive sessions Commissioner Moe seconded the motion, and it carried unanimously. PERSONNEL ORDERS Vice Chair Manago moved to accept Personnel Orders Nos. 2003 -063 to 2003 -073. Commissioner Moe seconded the motion, and it carried unanimously. COMMUNICATIONS Commissioner Lambeth moved to accept the communications as listed. Vice Chair Manago seconded the motion, and it carried unanimously. COMMITTEE REPORTS Budget and Finance: Vice Chair Manago reported that he did some research on the police fleet. Officers now pay for collision insurance. With a fleet, the police department would have to pay for it. Money is so short now, that if they paid for a fleet, the budget for such items as training and new equipment would be cut. Chair Hara reported that the County Council asked the legislative auditor to conduct a comparative study of the fleet and subsidized vehicles. The legislative auditor and the deputy chief will attend a conference on fleet vehicles in July. Office Management and Staffing: The committee had no report. Rules and Policies: Chair Hara stated that Commissioner Bertsch prepared a flow chart for handling complaints, but since he was not there, it will be deferred to the next meeting. Contractual Services: Commissioner Frazier stated that the commission has concerns about untimely investigations and invoices. The representative is not on island and has not been responsive to the commission's concerns. They have not gotten any feedback from the leadership of the contractor, and appropriate notification to the contractor is necessary. He found that Maui has another system with a marked difference in costs. Between now and November, when the contract terminates, they will have an opportunity to assess a different system. The Department of Finance has an ad in the newspaper for routine contractual services that they may consider. Chair Hara stated that they have already verbally expressed their dissatisfaction to the investigator, but he will follow -up in writing. Next, they need to work on Commissioner Bertsch's flow chart that ties in with the contractual services requirements. The Rules and Policies and Contractual Services committees need to work together on the investigative procedures so that it could be tied in with the RFP for investigative services. Public Relations: Commissioner Lambeth stated that the recruit graduation will be on July 15 at Nani Maui Gardens. CHIEF'S REPORT Crime: Assistant Chief Paiva summarized the written report. Traffic: Assistant Chief Paiva summarized the written report. Personnel: Assistant Chief Chai reported having 40 sworn and 8 civilian vacancies. The recruits will be graduating on July 15 and will be fully trained in November. Due to equipment problems, they have not fully moved over to the new cellblock.