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Ms. Kekai stated that awardees received 50 percent at contract execution. If an awardee spent more than that initial advance, and the costs were eligible and supported by receipts, the next draw of 40 percent after an approved progress report functioned as reimbursement. The final 10 percent would be released after the final report. Cmr. Chang requested clarification regarding applicant's not receiving their initial payment for eight or nine months into the year and whether the applicant could submit receipts during that eight or nine month time. Ms. Kekai clarified that if the expense was incurred during the term of the agreement, it could be reimbursable. Cmr. Chang asked whether bylaws permitting compensation for directors and officers posed a problem. DCC Campbell stated that the County Code required board members of any nonprofit receiving County grants to serve without compensation in their role as board members. She noted that in other instances throughout other County grants, non-profits had previously submitted affidavits confirming that, even if bylaws allowed compensation, their board members were not paid for board service. DCC Campbell explained that per the Charter, the maintenance fund allowed payment to any individual, including a board member, for specific project tasks listed in the approved budget. Payment for those tasks was distinct from compensation for board service. In response to follow up questions, DCC Campbell stated that the funding source does not change the rule. Board members could not be paid for board service regardless of where funds originated (PONC or otherwise). She added that the requirement appeared in the grant agreement, with a code citation, and staff continued to work on making guidance clearer. Cmr. Britt asked whether the County had a scale for contractor pay or if nonprofits set rates. She noted that some prices appeared high. Ms. Kekai said staff were developing benchmarks. She added that a new Program Manager, Ben Schapiro, had been tasked with reviewing price points and procurement practices to ensure appropriate use of funds. Ms. Kekai stated that pay for nonprofit staff should align with typical nonprofit rates. She gave an example that a $200,000 salary would raise concerns when comparable roles at nonprofits earn about$50,000. She said the department planned to increase oversight and education each year. Cmr. Britt suggested that applicants specify contractor pay rates, such as hourly amounts, in their budgets. Ms. Kekai agreed and said the goal was to reach a point where applicants could provide clear rate details upfront once the funding cycle became more regular. Ms. Kekai reported that she had informed the Mayor of plans to host annual Countywide trainings for all grant programs. She said the sessions would cover eligibility and budgeting expectations and would include checklists to help applicants meet requirements. Minutes of November 10, 2025 Page 3