2026-05-11 - Minutes DRAFT - Laserfiche WebLink

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f. Procurement for professional services to assess PONC-preserved properties and identify maintenance needs, safety concerns, access issues, and other property- specific recommendations Mr. Schapiro shared that the Department is developing a scope of work to source professional services to assess each PONC property to understand the condition of the properties, what the basic needs are that need to be met immediately, mid-term, and long-term. g. Status of grant application website Ms. Laura Dierenfield, CIP Program Manager, shared that the County has embarked on creating an online Grant Management System using the OpenGov platform. The initial phase of work covers a variety of grants including the PONC stewardship grant. This platform shall improve the applicant/awardee experience, making it intuitive and instructive, also ensuring compliance with County policy which can sometimes be unclear or difficult for those not familiar with those policies. Another benefit is an organization-first approach, organizations can maintain a profile with their required documentation located in a repository, with the ability to use that repository when applying for more than one grant with the County. The application process will be divided up into manageable logical chunks that can be filled out over time with work progression saved and the ability to sign electronically. Ms. Dierenfield further relates that the Grant Management System will improve the County’s ability to analyze and track grants over time, offering a full lifecycle of engagement with the County, and a single portal to handle all stages of the process including commissioner’s reviews and annotations, progress reports, and payment requests. The goal is to launch the system in time for the next round of stewardship applications as well as incorporating the current awardees into the system to begin their progress reports and payment requests. Ms. Dierenfield then welcomed any questions or feedback. Cmr. Rosam asked if it was possible to have back-end access to experience the system and then provide feedback. Ms. Dierenfield stated that it may be possible as they are working on various roles and responsibilities and there may be a way to provide reviewer access. Cmr. Rosam then asked about how payment requests are handled, whether it is a mailed check or direct deposit to the organization’s account? Ms. Dierenfield responded that there would not be much difference in the way payments are issued, however, the system would record when the request was made and what it was for. Payments will still be processed through the County’s CoHnect DRAFT v.1 - Minutes of May 11, 2026 Page 3