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Merit Appeals Board March 20, 2026
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<br />MR. THOMAS: So, in proportion to the amount of work to be done, it sounds like you’re
<br />adequately staffed at this point?
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<br />MS. TOKIHIRO: I anticipate, yes, that we’re going to be adequately staffed. And I’m
<br />sorry, I neglected to include Kim, who is the Technician. So, Kim does a lot of the
<br />support processing. So, we’ll have Kirsten who’s a Specialist, Michele who is also a
<br />Specialist, and then the Manager, and a Technician.
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<br />MR. THOMAS: Good. Thank you.
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<br />MS. TOKIHIRO: You’re welcome.
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<br />MS. BOND: Just as a funny note, I was flipping through the pages on the thing—that
<br />“Pipefitter” position was originally approved on August 19, 1957—
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<br />MS. TOKIHIRO: Yeah.
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<br />MS. BOND: —and then it was updated on July 15, 2004. So, it took them 60 years to
<br />update them—50 years outdated. It’s like, “Dude, shouldn’t it be done a little more
<br />often.”
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<br />CHR. CABANAS: Well, but—in the past, we’ve always advised the departments to—if
<br />there’s a need to fill a position, to always check the classification specification first,
<br />‘cause that’s where the position descriptions are drawn from, yeah?
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<br />So, if they’re going to do a recruitment—like, I’m looking at the continuous
<br />recruitments—“Electrical inspector” and “Assistant”—the department who has those
<br />vacancies should be, first of all, looking at the class spec.—Number two, check the
<br />position description, and if it’s outdated, they should update it and send it to HR—that
<br />practice still exists, right?
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<br />MS. TOKIHIRO: Yeah. And we, actually, sent out a memo because the position
<br />description form was revised, I believe, in 2016. And we were—we still had position
<br />descriptions that departments were saying, “Oh, no, it’s fine”—‘cause there’s a box on
<br />our RTF Form that says, “Position description is up-to-date”—or something to that
<br />affect.
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<br />And so, that’s—Recruitment’s saying, “Okay, you’re verifying that you’ve reviewed the
<br />position description, and no changes are needed.” And then, when the position
<br />description format changed in 2016, everybody was supposed to go through the
<br />process of putting their position descriptions in the new format—and they weren’t.
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<br />So, in January of last year, we sent out a memo that said, “If you’re coming in with a
<br />Request to Fill and the position description is not on the format”—or “is not in the format
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