2026-04-23 Merit Appeals Board Minutes

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Merit Appeals Board April 23, 2026 New Business (Item 7) CHR. CABANAS: There is no “New Business.” Unfinished Business (Item 8) FY 2025-2026 Annual Performance Evaluation Of The Director Of Human Resources (HR) Process; And FY 2025-2026 Human Resources Employee Survey: Proposed Timeline To Distribute Surveys And Deadline For Responses; SurveyMonkey Questions For FY 2025-2026 (Line Department Survey); SurveyMonkey Questions For FY 2025-2026 (Employee Survey); Merit Appeals Board’s Evaluation Tool For The Director Of HR For FY 2025-2026; Define Target Audience/Survey Participants. Executive Session: The Merit Appeals Board Anticipates Convening One Or More Executive Meetings Regarding The Above Matter, Pursuant To HRS Sections 92-4, 92-5(a)(2) And 92-5(a)(4), To Consider The Hire, Evaluation, Dismissal, Or Discipline Of An Officer Or Employee Of The County Of Hawaiʻi, Where Considerations Of Matters Affecting Privacy Will Be Involved And Consulting With The Board’s Attorney On Questions And Issues Pertaining To The Board’s Powers, Duties, Privileges, Immunities, And Liabilities. A 2/3 Vote Of The Members Present Pursuant To HRS Section 92-4 Is Necessary To Hold An Executive Meeting CHR. CABANAS: We are now on “Unfinished Business.” The discussion of the Annual Performance Evaluation for Fiscal 2025 to 2026 is in an open session. And in a separate folder that Glynis provided us, we have—it’s in the brown folder and it’s all of the documents that we used last year—for Gilbert, this is going to be your first round or rodeo to help or to evaluate the Director. And this is done in accordance with Hawaiʻi state law that the Director is evaluated every June. So, this is in preparation for that evaluation. The first draft in the folder, the white sheet—Glynis is giving Sommer her folder. So, Sommer, this is the timeline that we usually follow for the Performance Evaluation process—starting in April, which is this month, reviewing the survey questionnaires and/or evaluation forms that we’ve used in the past. We have tweaked them recently. There’s also a draft cover letter that, as the Chair, Glynis sends out in an email to accompany the survey, and we define who will receive the surveys. And then, in May, the surveys are emailed to the line departments and HR employees, whomever we decide the target group will be, with deadline for response—no later than the end of the month, which is May 29. So, Glynis has already established the timeline for our review. She sends it out with the th deadline for them to respond—May 29. And proposed email distribution date will be May 21— so we would give them a little over a week to complete the survey forms. Come June, Glynis extracts the survey results. In the past, Recruitment and Examination Division Manager would extract the NeoGov applicant survey results and forward them to Glynis. I think we decided last year that it really didn’t have much significance for us to continue that, but it’s up to us, if we want to or not. Page 19