2026-04-23 Merit Appeals Board Minutes

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Merit Appeals Board April 23, 2026 MS. TOKIHIRO: I always appreciate the feedback that we get. And so, I would be happy to get a response from everyone. As far as how to accomplish that—I’m not sure. I think you folks discussed last year—should the timeframe in which to have to respond should that be longer—but I don’t know that that necessarily affects anything either. CHR. CABANAS: Yeah. MS. BOND: If anything, it should be shorter because then it feels like it’s something you got to get done. CHR. CABANAS: Yeah. Because the longer you give them— MS. BOND: But—yeah. CHR. CABANAS: —they wait till the end anyway. MS. BOND: The longer procrastination last. But I also think, too, that the fact that these people have now been on the job for a while longer will help out, too. CHR. CABANAS: Mm-hmm. MS. BOND: And, if not, then the next year we go and take armed guards into every office and say, “Fill this out now.” MR. THOMAS: Do we have a draft of both communication that accompanies this survey when it goes out? CHR. CABANAS: So, Glynis is passing out copy of the letter that we send out. MR. THOMAS: Oh, good, I’d like to see that. CHR. CABANAS: The first letter is to the HR employees, and the second letter is to the line departments. MR. AGUINALDO: When it sent out to—of different departments and whatnot, is there a follow-up and— CHR. CABANAS: Yeah, she sends another email a week before the deadline. MR. AGUINALDO: Okay. MS. BOND: That’s what these are. MR. AGUINALDO: Right. And I think it’s important, yeah. Procrastinate, they not going do it. If they’re not going to do it—but it’s a great evaluation—very, very important and good inputs, yeah. Page 24