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D. Noda mentioned that CSW members should e-mail C. Kitaoka with a cc to <br />J. Viernes if they need hotel accommodations. <br />D. GEMS Program <br />K. Peters moved to remove the GEMS Program from the agenda. N. Kelly <br />seconded the motion. The motion was passed. <br />E. Bullying € The Next Step <br />E. Takazawa reported that she has been unable to make contact with S. Labrenz. <br />Therefore, she left a message with S. Labrenz to contact J. Viernes. <br />NEW BUSINESS <br />A. New Committees <br />None. <br />B. Sponsorships and Co-Sponsorships <br />None. <br />C. Training re: Duties & Responsibilities of Committee Members € D. Noda <br />D. Noda distributed binders for CSW members to file the membership list, laws, <br />bylaws, agendas, minutes, notes, opinion letters, and miscellaneous items. She <br />briefly reviewed HRS 367-4 which sets forth the state law for the formation of the <br />county committees. D. Noda said that CSW needs to be sure that the Hawaii State <br />Commission on the Status of Women (HSCSW) through M. Masunaga is informed of <br />all CSWs activities and what is happening. D. Pung said that CSW informs the <br />HSCSW by sending copies of our minutes. <br />D. Noda reviewed Section 13-12, Acceptance of Gifts or Donations of the Hawaii <br />CountyCharter.ThenextsectionistheCodeofEthicsoftheHawaiiCountyCode <br />which provides guidance of County officers and employees. <br />D. Noda stated that there needs to be five out of the nine voting members for <br />quorum. You need five votes to pass any action. If there are only five members in <br />attendance and there are only three votes, then there is no action. Therefore, the <br />motion can be postponed until the next meeting. <br />D. Noda recommended that any request for travel (conference, seminar, etc.) should <br />be voted on and approved by the Mayor. The Teen Dating Violence Prevention <br />Initiative Training budget was brought up because in general only the Mayor can <br />enter into contracts for the county. Even though arrangements are being made with <br />the Hilton Waikoloa Village, only the Mayor can actually pay for it. She suggested <br />the best process for CSW is that an itemized budget for a project be done, voted on <br />by the committee, and then submitted timely through J. Viernes to the Mayor for <br />approval. <br />5 <br /> <br />