2005-11-18 Committee on the Status of Women Minutes

Home

listed on the agenda so the public can participate during lunch and pay for their own lunch if its a lunchtime speaker. If the guest speaker is providing information that may eventually be information considered or voted on by the committee, the meeting should not adjourn until after lunch. K. Peters suggested having the speaker at the meeting rather than at lunch then adjourn the meeting and do not have a lunch speaker and just have informal talking. D. Noda pointed out that boards and commission/committees do not have lunch speakers. If the meeting is already adjourned, there should not be any lunchtime discussion on any items for consideration or deliberation of things that may be voted on at a later time. D. Noda recommended that if any committee member wishes to add an item to the agenda, it should be through the chair. Therefore, a committee member would e-mailD.PungwithacarboncopytoJ.Viernessosheisalertedthatthereis something pending. Any communication outside of this schedule posted meeting is discouraged or not allowed, except if its a subcommittee or informal interaction of two committee members. Generally, e-mail to the entire committee is not allowed, especially if its an item that should be presented at the meeting by motion and then a vote. C. Kitaoka raised a concern about the solicitation letter and whether it was appropriate. D. Noda said the letter should have been e-mailed to her by K. Peters with a carbon copy to D. Pung. The letter should not have been e-mailed to all CSW members for input. Committee input probably should have been best done at the time K. Peters volunteered to draft the letter. However, the letter was okay because there was no further vote on it. But, had the committee not been under a time constraint, K. Peters draft letter and D. Nodas recommended changes and edit would have been brought up at the next meeting. J. Coburn suggested that CSW needs to be more formal about establishing who is on the subcommittee. C. Kitaoka asked if J. Balberde-Kamalii could request through e-mail that she needs recommendations from CSW members for 12 judges. D. Noda said it would be okay because J. Balberde-Kamalii already made the request at this meeting. Actually, CSW is on notice and it would be reflected in the minutes. It is just a reminder follow up of what is on the record and in the minutes. In addition, it will not be deliberated or voted upon at a later date. D. Noda will follow up on the next Sunshine Law Training sponsored by the County of Hawaii. 6