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E. Bullying ‚ The Next Step <br />C. Ka-ipo and E. Takazawa volunteered to work on this issue. C. Ka-ipo moved to <br />form an adhoc committee. E. Takazawa seconded the motion. The motion was <br />passed. <br />E. Takazawa reported that Noelie Rodriguez from UH Hilo has invited J. Roberson <br />to speak at the University on Workplace Harassment. <br />NEW BUSINESS <br />A. New Committees <br />Bullying Committee established. <br />B. Sponsorships and Co-Sponsorships <br />None. <br />C. Guest Speakers <br />P. Newland suggested inviting Nathalie Jensen, photographer of contemporary <br />Hawaiian women, and her mother as potential guest speakers in the future. <br />D. Sunshine Law ‚ Overview ‚ D. Noda <br />Tabled. <br />E. GuestSpeakers ‚ Guidelines ‚ D. Noda <br />D. Noda reported that there often seems to be guest speakers at lunch that are <br />unbeknownst to the committee and not voted on or agreed upon by consensus. <br />There are also no procedures and guidelines. She recommended that every time a <br />speaker is proposed, that it be stated why and how they are relevant to CSW. Also, <br />she notice that it has been a tradition that the speaker be a lunch time speaker in <br />order to pay for their lunch. Often, boards and commissions/committees adjourn and <br />then they can go to lunch. You dont need to have a lunch time speaker. Her <br />problemwithhavingalunchtimespeakeristhatifitsinformationforthecommittee <br />and may be used for discussion or affect CSWs voting down the road, then it should <br />actually be part of the meeting. Lunch could be part of the meeting and you dont <br />need to adjourn until after lunch. However, it would obligate a majority of the <br />committee to stay during lunch. Therefore, the alternate would be is to have the <br />speaker come to the meeting. If its a lunch time speaker, the speakers name, <br />general topic for how it relates to the committee, name of the restaurant, time, and <br />place needs to be on the agenda. This would allow a member of the public to hear <br />the speaker during lunch, but they would pay for their own lunch. The public should <br />inform J. Viernes of their attendance ahead of time as a courtesy. <br />D. Noda noted that its okay and appropriate for a speaker to catch a ride with a <br />committee member or in the county car. The committee would also pay for the <br />speakers lunch and J. Viernes would process the payment through the Department <br />of Finance. If any questions arose regarding the lunch, J. Viernes would defer the <br />question to the chair. <br />5 <br /> <br />