2011-05-27 Cost of Government Commission Agenda

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14, 2011 minutes, page 9, February 25, 2011 minutes, page 29 and March 23, 2011 minutes, page 11) 2)Develop and implement a county-wide technology management plan. (Eileen to rewrite) (November 17, 2010 minutes, page 25) 3)Implement the use of Laserfiche for all departments when and where practical. (Operation, Budget and Consolidation subcommittee report on October 8, 2010) 3.Contracting Process 1) Require each department to facilitate long term planning and budgeting by having an annual planning session toidentify their needs for outside contracting services over the next two to five years. This will allow each department to commence with drafting bid documents. (January 14, 2011 minutes, page 9, February 25, 2011 minutes, page 27 and March 23, 2011 minutes, page 10) 2) Review internal processes that are currently in use to reduce change orders, renewals and processing in a timely manner. Utilize technology such as electronic signatures in each department, electronic distribution, and online approvals to increase efficiency. (January 14, 2011 minutes, page 9, February 25, 2011 minutes, page 25 and March 23, 2011 minutes, page 8) 4.Budget Review Process 1) Develop three different budget scenarios for each department as part of the annual budgeting process. One version would be based on the current budget allocation, another version would reflect a five percent increase in funding, and the third would be based on a 10% decrease from the current budget. (January 14, 2011 minutes, page 6) 2) Review the county’s operating budget semi-annually or quarterly to make needed adjustments. (January 14, 2011 minutes, page 6) 5.Boards and Commissions 1) Request all Boards and Commissions to reduce the number of meetings. (Operation, Budget and Consolidation subcommittee report on October 8, 2010 minutes and February 25, 2011 minutes, page 32 6.Miscellaneous 1) Continue to update and enforce the county’s internet use policy for all employees. (December 10, 2010 minutes, page 27 and Comm. 2010-144) 2) Solicit employee suggestions and recommendations on a regular basis including cost saving suggestions. (January 14, 2011 minutes, page 49) Part 2 –Department Specific Recommendations to Save Costs and Increase Revenues A.County Clerk 1) Use a hiring agency to staff temporary election clerk positions. (January 14, 2011 minutes, page 44) 10