2011-04-08 Cost of Government Commission Agenda

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11)In the Solid Waste Division, create separate position for heavy equipment operators who work only at landfills and don’t need a CDL license from those who drive off-site and do need a CDL license.(this recommendation carried forward from prior COG report). (DEM) (January 14, 2011 meeting and February 11, 2011 meeting) 12)Eliminate the Personnel Officer position for smaller departments and centralize this task with a specialist in Human Resources. (HR) (January 14, 2011 meeting) 13)Reorganize the Human Resources Department to decrease staffing needs. (HR) (January 14, 2011 meeting) 14)Base fuel reimbursement for all Police Department personnel on actual mileage.(PD) (January 14, 2011 meeting and February 11, 2011 meeting) 15)Develop a notification system for police officers who have been subpoenaed for court hearings to let them know if the hearing has been cancelled or postponed, thus avoiding unnecessary travel and overtime pay. (PD) (January 14, 2011 meeting.) 16)Cut the monthly car allowance for police officers and replace it with a yearly servicing and maintenance allowance. (PD) (January 14, 2011 meeting and February 11, 2011 meeting) 17)Use a hiring agency to staff temporary election clerk positions. (Clerk) (January 14, 2011 meeting) 18)Examine overtime policies within the Fire Department to determine if the policies are fair, unambiguous, and effective in reducing overtime. To be examined by Human Resources. (Fire) (January 14, 2011 meeting and February 11, 2011 meeting) 19)Review the property tax base for all categories and identify collections by district and category.(RP)(January 14, 2011 meeting Hoffmann and February 11, 2011 meeting) 20)Using the RSVP program as a template expand opportunities for volunteers to work within the county and in response to county needs. Encourage expansion and use of student interns in all departments. (Mayor) (March 23, 2011 meeting) Contracting G. 1)To facilitate long term planning and budgeting require each department have an annual planning session to identify their needs for outside contracting services over the next two to five years. This will allow each department to commence with drafting bid documents. (January 14, 2011 meeting, page 9, February 11, 2011 meeting, and March 23, 2011 meeting) 2)Review internal processes that are currently in use to reduce change orders, renewals and processing in a timely manner. Utilize technology such as electronic signatures in each department, electronic distribution, and online approvals to increase efficiency. (January 14, 2011 meeting, page 9, February 11, 2011 meeting, and March 23, 2011 meeting) Videotaping of County Council meetings H. 5