2011-04-27 Cost of Government Commission Agenda (2)

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(January 14, 2011 meeting, page 9, February 11, 2011 meeting, and March 23, 2011 meeting) 2) Develop and implement a county-wide technology management plan. (November 17, 2010 meeting) 3) Implement the use of Laserfiche for all departments when and where practical. (Operation, Budget and Consolidation subcommittee report on October 8, 2010) 3.Contracting Process 1) To facilitate long term planning and budgeting require each department have an To facilitate long term planning and budgeting require each department have an annual planning session to identify their needs for outside contracting services over annual planning session to identify their needs for outside contracting services over annual planning session to identify their needs for outside contracting services over the next two to five years. This will allow each department to commence with the next two to five years. This will allow each department to commence with the next two to five years. This will allow each department to commence with drafting bid documents. (January 14, 2011 meeting, page 9, February 11, 2011 drafting bid documents. (January 14, 2011 meeting, page 9, Febrdrafting bid documents. (January 14, 2011 meeting, page 9, Febr uary 11, 2011 meeting, and March 23, 2011 meeting) 2) Review internal processes that are currently in use to reduce change orders, Review internal processes that are currently in use to reduce change orders, Review internal processes that are currently in use to reduce change orders, renewals and processing in a timely manner. Utilize technology such as electronic renewals and processing in a timely manner. Utilize technology such as electronic renewals and processing in a timely manner. Utilize technology such as electronic signatures in each department, electronic distribution, and online approvals to signatures in each department, electronic distribution, and online approvals to signatures in each department, electronic distribution, and online approvals to increase efficiency. (January 14, 2011 meeting, page 9, February 11, 2011 increase efficiency. (January 14, 2011 meeting, page 9, February 11, 2011 increase efficiency. (January 14, 2011 meeting, page 9, February 11, 2011 meeting, and March 23, 2011 meeting) meeting, and March 23, 2011 meeting) 4.Budget and Code Review Process 1) Review and update the entire County Code at least every ten years, rather than Review and update the entire County Code at least every ten years, rather than Review and update the entire County Code at least every ten years, rather than making changes on a piecemeal basis or not at all). (November 17, 2010 meeting making changes on a piecemeal basis or not at all). (November 17, 2010 meeting making changes on a piecemeal basis or not at all). (November 17, 2010 meeting and Comm. 2010-105; December 10, 2010 Minutes, page 39) 105; December 10, 2010 Minutes, page 105; December 10, 2010 Minutes, page 39)39) 2010 - 2) Develop three different budget scenarios for each department as part of the annual Develop three different budget scenarios for each department as part of the annual Develop three different budget scenarios for each department as part of the annual budgeting process. One version would be based on the current budget allocation, budgeting process. One version would be based on the current budget allocation, budgeting process. One version would be based on the current budget allocation, another version would reflect a five percent increase in funding, and the third would another version would reflect a five percent increase in funding, and the third would another version would reflect a five percent increase in funding, and the third would be based on a 10% decrease from the current budget. (January 14, 2011 meeting be based on a 10% decrease from the current budget. (January 14, 2011 meeting be based on a 10% decrease from the current budget. (January 14, 2011 meeting Hoffman) )) HoffmanHoffman 3) Review the county’s operating budget semi-annually or quarterly to make needed Review the county’s operaReview the county’s operating budget semiting budget semiannually or quarterly to make needed - adjustments. (January 14, 2011 meeting Hoffman) adjustments. (January 14, 2011 meeting adjustments. (January 14, 2011 meeting Hoffman 5.Boards and Commissions and Commissions and Commissions BoardsBoards 1) Evaluate the frequency of Board and Commission meetings to reduce the number Evaluate the frequency of Board and Commission meetings to reduce the number Evaluate the frequency of Board and Commission meetings to reduce the number of meetings to the minimum required. In addition, eliminate inactive boards and of meetings to the minimum required. In addition, eliminate inactive boards and of meetings to the minimum required. In addition, eliminate inactive boards and commissions and review existing boards and commissions on a regular basis for commissions and review existing boards and commissions on a regular basis for commissions and review existing boards and commissions on a regular basis for potential consolidations to limit their number. Reducing the number of boards and potential consolidations to limit their number. Reducing the number of boards and potential consolidations to limit their number. Reducing the number of boards and commissions and/or the frequency of meetings would result in staff time cost commissions and/or the frequency of meetings would result in stacommissions and/or the frequency of meetings would result in sta savings. (Operation, Budget and Consolidation subcommittee report on October 8, (Operation, Budget and Consolidation subcommittee report on October 8, (Operation, Budget and Consolidation subcommittee report on October 8, 2010 and February 25 meeting) 6.Miscellaneous 1) Continue to update and enforce the county’s internet use policy for all employees. (December 10, 2010 meeting, Comm.2010-144; page 27) 2) Solicit employee suggestions and recommendations on a regular basis including cost saving suggestions. (January 14, 2011 meeting) 9