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9.DISCUSSION REGARDING ITEMS TO BE ADDED TO THE LIST OF <br /> <br />RECOMMENDATIONS TO BE PLACED IN DRAFT REPORT <br />Discussion and recommendations may encompass anyitem contained or <br />discussed in any communication (Comm. 2010-001 through Comm. 2011-001), <br />or subcommittee report or presentation given at any prior meeting (see previous <br />Agendas and Minutes). <br />Contracting <br />A. <br /> <br />1)Strategic plan <br /> <br />a.Review internal processes that are currently in use to reduce <br /> <br />change orders, renewals and processing in a timely manner. <br />(January 14, 2011 meeting, page 9and February 11, 2011 <br />meeting) <br />b.Require each that department have an annual strategic planning <br /> <br />session to identify their needs for outside contracting services <br />over the next two to five years such that they can commence with <br />drafting the bid documents. (January 14, 2011 meeting, page 9 <br />and February 11, 2011 meeting) <br />Videotaping of County Council meetings <br />B. <br /> <br />1)Assess the value of videotaping, the cost of videotaping and the value <br /> <br />given to the residents of the county and the availability of it to the <br />county. (January 14, 2010 Minutes, page 11 and February 11, 2011 <br />meeting) <br />Suggestions from the Operations, Budget, Consolidation Committee <br />C. <br />1)Executive Assistant/Volunteer Coordinator <br /> <br />a)Volunteer Program <br /> <br />i.Volunteer Benefits Coordinator –(inside) <br />iiVolunteer Coordinator –(outside, financed by corporate <br />sponsors) <br />b)Community Workshop for Volunteer Action Projects <br />2)Combination/consolidate/modification of Commissioners into less <br /> <br />Boards and/or less meetings. <br />a)Work toward terminating Cost of Government Commission within <br />three years. <br />b)If Commissions and Boards decrease, Corporation Counsel’s time <br />decreases; budget decreases. <br />3)County Council return to four year term. <br />10.DISCUSSION REGARDING CONSOLIDATION OF BOARDS AND <br /> <br />COMMISSIONS <br />A.Review summary of the Hawai‘i County Boards and Commissions provided <br />by Operations, Budget, and Consolidation Committee, including but not <br />limited to: <br />1)Consolidation of Board/Commission: <br />a)Agricultural and Energy Commission <br /> <br />6 <br /> <br />