2010-10-22 Cost of Government Commission Minutes

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to get locked in to certain kind of things, unless you know that the market is going to go up during that year, or you have a good idea of what the market is going to do. MR. BENEVIDES: And just to interject, because there is such a fluctuation in the market sometimes the market won’t respond to price term agreement. Cause they don’t want to over price for the whole year or they can’t. MR. MATSUDA: Under the procurement process, you mentioned that you can use three quotes from online? MR. BENEVIDES: Yes. That’s one method. MR. MATSUDA: That’s one method. But say if I wanted to travel to Honolulu, I have a meeting in Honolulu. So I have to get three quotes online and I can do that as opposed to get it straight directly from the hotel or the airline? MR. BENEVIDES: You could do that. You have to then, the information that you get from those sights, you would have to document so that we can then review it and compare and make sure that the purchase was made based on competitive issue. But that’s one method that can be used. We put that in place to kind of stream line the process because some times people today find out they have to go tomorrow. So to get the requisitions to us and for us to prioritize doesn’t quite work out sometimes. MR. MATSUDA: Thank you. MR. ARMOUR: I want to ask a question on that. How is the fuel for all the county vehicles done? MR. BENEVIDES: Price term agreement at the beginning of the fiscal year. MR. ARMOUR: So at certain gas stations? MR. BENEVIDES: No, no. We have deliveries to tanks at various facilities throughout the island. MR. ARMOUR: All right, so we fill our own? MR. BENEVIDES: We fill our own once the tanks get topped off by the contractor. MR. MASUDA: It’s all bulk sale. MS. WONG: First I wanted to ask if Deanna wanted to join the table. MS. SAKO: I’m fine. But I’ll stay. MS. CRAWFORD: Deanna is our Deputy Director of Finance. 16