2010-10-22 Cost of Government Commission Minutes

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MS. O’HARA: Well, just something to consider that there’s a better electronic tracking system that you can used countywide that would assist the process, that would be really handy. MS. NICHOLSON: Are there any questions? I think we’re ready to let you go. Thank you all for, oh Gloria had something. MS. WONG: Just an invitation, is there anything that you would like to say to us, improvement or anything at all? MS. CRAWFORD: I don’t personally have anything. I appreciate that what you did do right from the very beginning is reach out to the departments and we did have a chance to make suggestions either as a department or as an individual and to the employees who I think you get a wide variety of responses. I think that’s great that you’ve done that so far. MS. NICHOLSON: And we’re still accepting. MR. MASUDA: Can I make a shameless plug? I really appreciate all of you folks sitting on this commission, however, 5% of the community bears 95% of the burden, so if you guys are interested after this is done to join our Tax Review Board, we’re still looking for members. MS. NICHOLSON: Thank you so much. Okay we have a request for a break. Okay let’s take a 10 minute break. BREAK: 11:30 – 11:40. MS. NICHOLSON: Okay, we’re all here shall we reconvene? Before we go back to agenda item 4, I’d like to just continue with our discussion of the presentations we just heard and see what we actually do as a process for what we’ve taken in from what they had to say about procurement. And this, in the way is also sort of item 8, but not really. What we’re really on is still on item 5. When we have speakers in, I hate for them to just talk and leave and we just on to something else. What would you like to do with the kind of input we got from our four speakers this morning on procurement? Or did we get anything from them that we find might be useful in our subcommittees or in our overall discussion of our mission. MS. O’HARA: I think we’ve got an excellent overview of the different types of contracts, problems that can arise from contracts or from the procurement process, challenges and idea of how this works in a department for departments to identify their needs and then go through the procurement process. I think it would be very helpful to hear from some of the key departments that are served by procurement. I would say not DPW since they have their own system for construction contracts, but have some of the other departments and if there are any issues with the procurement process from their end, how they might be resolved, and if technology could be incorporated to improve that communication in tracking contracts. 25