2010-09-10 Cost of Government Commission Minutes

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MS. NICHOLSON: No, but that’s definitely going to be a consideration of how we do that and how we get that as you expressed, Katherine, how we get that information, back to the relevant departments for comment. MS. GARSON: One thing, as you divvy up your committees, I think Bill might have to be on each committee in order for you to communicate with him because he’ll make, there’ll be two who will then communicate to Bill and you’re the third board member whether or not you’re ex-officio. So, I think you’ll have to be on all. Is that all right? MR. TAKABA: Yeah. I’m not sure what kind of meetings you’re going to have. MS. GARSON: You can be tasked but it’s really just so that they can communicate and get information from you without having the Sunshine Law violation.So the two of you might work together but if you need information so that he can provide it to you. MR. TAKABA: That’s not a problem. MS. PROVALENKO: That’s what he’s suggesting. He was suggesting that from that beginning. But necessarily being on the committee but just being as an advisory person. MR. TAKABA: Yes. MS. GARSON: No, I’m saying he has to be on the committee. MR. TAKABA: I’ll be an ex-officio member. I think it’s important that all the departments turn in their reports then you can analyze each department. There may be some that may not want to even discuss it because there is nothing to discuss. After reviewing what they write, we might want to decide who to talk to and who we don’t need to talk to. I’m not sure if that’s going to happen, but it would be good to get all of the reports in and look at it. There are some interesting ones from the individual comments. They talked about technology. That’s another one that cuts across all of the departments. Getting a better copy machine. It’s actually cheaper now to get a new copy machine, with multi functions. It takes less space and maybe we can do a recommendation across the board for all departments to evaluate the simple kind of copy machines. MS. NICHOLSON: Well, I think as part of this agenda item, we’ll still get to how we want to handle all those communications that come in so that we make sure that they are addressed at some where, some way. MR. MATSUDA: Bill, on the questionnaire, how has the response been in the past as to each department because if we don’t get a response can you require them? MR. TAKABA: Yes. That’s why I just asked Kathy to keep track of who submitted and who didn’t. I can send a reminder, but if for some reason somebody, after the reminder they don’t submit – is there a deadline? 21