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for outside contracting services may be. Which facilitates not just the bid process but also <br />planning and budgeting. Is that we’re trying to say? To me that’s probably what we’re trying <br />to say. It’s not really just to draft bid documents but it’s to facilitate long term planning and <br />budgeting. <br />MS. O’HARA: <br />I’m fine with Glen’s changes. <br />MS. NICHOLSON: <br />Okay, so we’re going to add in to facilitate long term planning and <br />budgeting. <br />MS. GARSON: <br />So are we taking out though such that they can commence with drafting the <br />bid documents? And then after the next two to five years add to facilitate long term planning <br />and budgeting? <br />MS. NICHOLSON: <br />No, I think it’s over the next two to five years to facilitate long term <br />planning and budgeting and allowing departments to commence with drafting bid documents. <br />MS. O’HARA: <br />Let’s flip the words. To facilitate long term planning and what’s the rest of <br />that? <br />MS. NICHOLSON: <br />Budgeting. <br />MS. O’HARA: <br />To facilitate long term planning and budgeting require that each department <br />have an annual strategic planning session to identify their needs for outside contracting services <br />over the next two to five years to allow them to commence drafting bid documents. <br />MS. NICHOLSON: <br />Yeah I would make it into two sentences and then put after two to five <br />years period. This will allow departments to commence with drafting bid documents. <br />MS. O’HARA: <br />That’s better. <br /> MS. WONG: <br />Is it really a strategic plan or is it just a planning session, operational planning <br />session? <br />MS. O’HARA: <br />It’s a planning session. <br />MS. NICHOLSON: <br />So we want to take out the word strategic? I don’t really know the <br />terminology so maybe we should just say planning session. <br />MS. O’HARA: <br />It is part of the strategic planning but it doesn’t incorporate all of your strategic <br />planning. <br />MS. NICHOLSON: <br />So we’re taking out the word strategic. <br />MS. GARSON: <br />Okay, so it’s going to start off to facilitate long term planning and budgeting. <br />Then? <br />MS. NICHOLSON: <br />Require each department have an annual planning session to identify their <br />needs for outside contracting services over the next two to five years. This will allow each <br />department to commence with drafting bid documents. Okay we’ve got that one? <br />10 <br /> <br />