2006-12-19 Cost of Government Commission Minutes

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Discussion: Mr. Joseph wanted clarification on whether they were recommending scheduling meetings in both West and East Hawaii based on the composition or representation of the board /commission members and agenda topics. Ms. Noda said that generally, boards and commissions do rotate their meeting sites. She explained that she is the attorney for the Fire Commission, which meets in Kona every third month, and for the Status of Women Committee, which rotates having meetings in Hilo, Waimea, and Kona. She said the Board of Appeals also regularly goes to Kona, but she does not know if it is for every other meeting. She pointed out that in addition to boards and commissions, there are also committees, such as the Arborist Committee and the Bicycle and Safety Committee. Mr. Joseph said the intention is to get all boards, commissions, and committees to have a cycle and not just leave the location of meetings up to that board, commission, or committee. Ms. Nicholson said the motion was being amended to include boards, commissions, and committees. Mr. Joseph asked Ms. Noda whether committee members are also entitled to mileage reimbursement, and Ms. Noda said yes. Motion amended and vote: Ms. Nicholson said the recommendation was being reworded to say: "Recommend scheduling meetings in both West Hawaii and East Hawaii based on composition of the members of boards, commissions, or committees and /or agenda topics. All commissioners present voted aye on the amended motion. 6. DISCUSSION /ACTION REGARDING FORMAT OF FINAL REPORT In reviewing both versions of Draft 1 of the final report, Mr. Joseph said he preferred having all the boards and commissions grouped at the end, rather than integrated within the report with the related departments. Ms. Nicholson, Ms. Stremski, and Ms. Provalenko agreed. Ms. Nicholson said a table of contents would be helpful. Motion and Vote: Mr. Joseph moved to accept the formatting of Rough Draft 1 which places the boards and commissions all at the end, provided there is an index at the beginning. Ms. Provalenko seconded the motion. There being no further discussion, all commissioners voted aye. 7. DISCUSSION /ACTION BASED UPON DRAFT 1 OF FINAL REPORT AND REVISIONS THEREOF The commissioners started with the introduction on page 1 of the draft. 7