2006-11-20 Cost of Government Commission Minutes

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hourly people, but it is a small percentage. She said she was not sure she and Mr. Joseph were communicating the same thing. Mr. Joseph explained that he is a salaried employee, a teacher for the State, and that he is not paid hourly or paid overtime. Ms. Crawford said all employees are entitled to overtime, and each one gets a salary check with their base salary. Although they are called "salaried," their hours are being tracked, and all the hours they take off are recorded. Mr. Joseph asked whether adjustments would be substantial, and Ms. Crawford said that the top line of the time sheets employees turn in represents their regular time. Even if an employee did not turn in a time sheet, he /she would still get a paycheck for that regular time, as paying the salaries is automatically set. However, all the other time classifications, such as overtime, vacation leave, training time, etc., get entered on the time sheet and the pay is adjusted and paid the following pay period. So the adjustments are many, but they area routine payroll adjustments. Mr. Joseph asked whether the adjustments would result in a change of how much he received on his paycheck, and Ms. Crawford explained that it would affect his following paycheck. Mr. Joseph asked if overtime was the only monetary adjustment, and Ms. Crawford said that temporary assignment, meals compensation, shift differentials, or leave if the employee did not have leave time left would require adjustments. Mr. Sakaguchi asked whether a five -day lag would take care of the overtime within that period's paycheck, and Ms. Crawford said it could not be done in five days and would have to be reflected on the next paycheck. She said she believed State employees also had their exception time reflected in the following period's paycheck. The commissioners thanked Ms. Crawford, who said to just write her if they wanted more information from her. She left the meeting at 11:05 a.m. (A break was called from 11: 05 to 11:10 a. m., at which time the Chair called the meeting back to order and went to number 5 on the agenda.) 5. PRESENTATION AND QUESTION /ANSWER SESSION BY THE DATA SYSTEMS DEPARTMENT The Chair introduced Clayton Yugawa, the director of the Data Systems Department. Mr. Yugawa apologized for being late, as he had a family emergency. The Chair asked Mr. Yugawa to go over the questions listed in the agenda, and Mr. Yugawa did so, utilizing his May 4, 2006, response to the COGC: a. Do you have any ideas about what your department can do to save money while not compromising essential services? Mr. Yugawa said there are a lot of things Data Systems can do to save the County money. They have been on an aggressive schedule to consolidate the County's telecommunication efforts. Everything before was on slow circuitry and cost 10