2006-03-16 Cost of Government Commission Minutes

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County's bulletin board. Mr. Sakaguchi said that those are only legal requirements and asked how the others felt. Ms. Garson stated that the County publishes a newsletter and there are certain people on a list who receive the newsletter, as it is a public document. Anyone can submit items via e -mail to include in that newsletter. The Chair noted that there was a motion on the table about whether the Commission should send a letter out to departments and a separate letter to boards and commissions and requested that the commissioners stick to the motion. The purpose of the letters would be to get information from departments on what things they would like the Commission to consider. Ms. Nicholson stated that it was not clear what letters were to be sent and that she heard discussion on three letters. One focused on those departments they prioritized; a second letter was to commissions; and a third letter was to all departments, asking for a one -page report wherein they could provide updates or ideas or priorities so the Commission could get a broad overview to help on those issues. The Chair noted that the third letter was a suggestion. Motion Clarified: Ms. Cushnie moved to send a letter requesting updated information to all department heads, limiting their response to one to two pages of new priorities, ideas, or changes they would like to recommend to the Commission. Mr. Sakaguchi seconded the motion. Ms. Cushnie said that she was restating, or clarifying, her motion, as she had kept changing it. The Chair said he felt it would be good to send a letter to all departments, even if they were analyzed by the prior Commission, as some departments may have a concern that came up. Though they had prioritized only three departments, he would hate to miss concerns from other departments. A department may have a suggestion that was not followed up on, or may have a suggestion they feel would work and want to bring it up. He stated that his opinion was that they could review all the responses, and if there was nothing there, they could go to the bottom of the list. Vote: The Chair asked for a vote from all who were in favor of the motion. All commissioners voted aye on sending a letter to all departments and boards and commissions. (Ms. Stremski left the meeting, as she was not feeling well) The commissioners and Ms. Garson continued discussing what to put in the letter. Ms. Garson stated that she could draft the letter but needed direction from the commissioners. She stated she could put the draft on the next agenda for the commissioners to review and make any changes prior to it being sent out. 15