2001-06-07 Enviromental Management Commission Minutes

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Minutes for Thursday, June 7, 2001Page 2 of 4 Provided a copy of the Strategic Plan for Hawaii’s Environmental Protection Programs that issued by the Hawaii State  Department of Health, January 1999 issue. ADOPTION OF INTERIM ENVIRONMENTAL MANAGEMENT COMMISSION’S RULES AND REGULATIONS Members received sample rules and regulations at the previous meeting, which was provided originally by Wendell Hatada. A copy of David’s proposed draft of rules of practice and procedure was distributed. Barbara motioned to adopt David’s (Frankel proposal: 1st draft) as interim rules, subject to changes. Carolyn seconded. All members are in favor of said motion of adopting the Environmental Management Commission proposed rules of practice and procedure. John Olson requested that the public is able to obtain a copy of said rules. APPROVAL OF MINUTES OF MAY 23, 2001 All members were given a copy of the minutes of the May 23, 2001 meeting that was held at Hawai`i County Councilroom. Riley mentioned that we will try to have outline minutes and staff will keep a complete record of the meeting should anybody want to know specifically what was said during the course of the meeting. David suggested that the agenda topics should also be mentioned in the minutes. Riley agreed and suggested that discussion items and also a section of action items be noted on the minutes. Hugh motioned to approve the minutes of the May 23, 2001 meeting with the comments by David (Kimo) gave. Sam seconded. All members are in favor of approving the May 23, 2001 minutes. APPROVAL OF ADDENDUM AND/OR SUPPLEMENTAL AGENDA David motioned to move to amend the agenda to include a topic of Disclosure of Financial Interest. Barbara seconded. Riley asked Pat from Corporation Counsel to brief the members about the disclosures. All members are in favor of including this item on the agenda. Pat said that a financial disclosure is a requirement of the code that elected officials, candidates, directors, and commission members must make available. The form must be completed and filed with the Board of Ethics within 20 days after oath of office. If you inadvertently forget something on the disclosure, then an amendment can be filed. The Board of Ethics reviews them in closed sessions and basically files them away. ADMINISTRATION UPDATE ON SELECTION OF DIRECTOR AND CLERICAL Dennis Lee, Director of the Department of Public Works, read a letter dated July 7, 2001 that was addressed to the Environmental Management Commission from Dixie Kaetsu, Managing Director for the County of Hawai`i regarding the recruitment for a director for this new commission. A private secretary will be hired before hiring a director if it takes too long to find a director. He wanted to give the new director an opportunity to select his/her own private secretary, but because of the workload, recruitment will proceed instead of waiting for a new director. Mayor Kim has included Dennis as part of the selection committee Jodie Savella mentioned that Valerie Tanimoto would be temporarily assigned as private secretary. REPORT OF DEPARTMENT’S BUDGET (FISCAL YEAR 2000-2001 AND 2001-2001) Nancy Crawford, currently the Business Manager of Public Works, and as of July 1, will be the Deputy Finance Director for the County of Hawaii. Nancy said that we established a very small budget anticipating that for the final five months of this fiscal year, that we may have a director and secretary and some commission related expenses. Funds are currently used to cover some of the secretarial time and for you mileage and meal reimbursements. Each division has its own budget and those are generated by division heads and their accounting staff. This budget is for the whole administration for the new department. Riley asked if only the director and secretary was intended to be included in the administration for the new department, and Nancy said that those two people were the only staff budgeted for this new department. If another position is necessary to add, then a request for Council action will be required. REPORT FROM WASTEWATER DIVISION Peter Boucher, Wastewater Division Chief, reported on the following: file://C:\Test1\minutes060701.htm6/22/2011