2002-10-23 Enviromental Management Commission Minutes

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#6 - RFP Evaluation Committee include PEMC chair (or designee), Directors of DEM, Planning, Public Works, Finance and Parks & Recreation Departments (APPROVED) #7 Î Council members be final decision makers on vendor selection. Further action was deferred until the next meeting, awaiting a formal Opinion Letter from Corporation Counsel as to whether this amendment is in compliance with State Procur Corporation Counsel was requested to comment on this matter at the next commission meeting. thth The October 15 and 16 informational vendor presentations to the Parks and Environmental Management Committee (PEMC) were recorded. Tapes will be available in the DEM office for checkout. Public Access Channel Cable broadcast schedule will be emailed when received. Until the RFP has been prepared, the requirements have not been stated, a technology hasnÓt been chosen and no decisions have been made on the financing. The final draft Addendum should be available at the end of the month. Last weekÓs media stories are helping people understand the solid waste situation. A time will be scheduled with the Kona Executive Association to address their members. Bell will follow up with the consultants and Corporation Counsel to determine if an environmental assessment is needed before or after releasing the RFP. Determination will be included in this report at the next meeting. LEGISLATION: Sewer exemptions will be addressed in Wastewater Division ChiefÓ The next public haulers meetings will be November 14 in Kona and will focus on diversion. : PERSONNEL Margaret Almada, Personnel Management Specialist II, is now on b Recycling Coordinator recruitment will be put out again. Only on recruitment met the qualifications. Margaret will monitor the p Safety Officer and HIOSH issues. A consultant will be hired to study the Solid Waste Division sites. The Safety Officer position will be submitted in the DEM 2003-2004 budget. An in- house Safety Officer is needed because of the ongoing follow-up inspections, i.e. monthly, quarterly, progress meetings; program and policy reviews; training and all compliance issues. Solid Waste Division ChiefÓs Report (attached to original minutes) ESTIMATED LIFE OF HILO LANDFILL: Capellas estimates 20 to 22 months and strongly urged an approach to the Department of Health to request a vertical expansion on the landfill, which would possibly add an additional year to 1-1/4 years to the life of the landfill. The landfill should remain open after the Regional Transfer Station (SORT Station) is operational for two reasons: (1) the need for a depository for refuse rejected from the Transfer Station until the special waste handling issues can be addressed, and (2) the longer the landfill receives refuse, the longer the deadline for final closure can be pushed back. The cost of the Regional Transfer Station could be $6-$7 million. In addition, the final closure cost may be $12-14 million. LANDFILL TIPPING FEE DATA: Increasing the tipping fee $5 per year for the next five years Frankel made a motion that will provide a possible total revenue increase of $8.8 million. this Commission recommend that a bill go before the County Council in December, or as -2-