2004-09-08 Board of Ethics Minutes REG pc

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SC: Aye. RW: Aye. CHAIR: Aye. It is passed. Okay, Filing of Financial Disclosure Statements. You folks recall... we had problems with some of the Financial Disclosure Statements that came in the Short Form, because we didn't know what the heck the Long Forms were. And I believe the Long Form is supposed to be submitted along with the Short Form. PC: A "copy" of the Long Form. CHAIR: The question from the last time that we sort of kicked and didn't make a decision on was, `Should we change the short form requirements to, everybody submits the Long Form each year ?' Because it causes a lot of clerical research and filing otherwise. RW: Do you want recommendations on that or ... CHAIR: Hang on a second, let me find what I'm looking for in the... okay, section 2 -91.1 is Financial Disclosures and Disclosures of interests. And in this it talks about under section (d) filing requirements, paragraph (2) reads: The form for all public financial disclosures shall be as prescribed by the County clerk. The forms for confidential disclosures shall be as prescribed by the County Board of Ethics. The County Clerk and the Board of Ethics shall also provide a short form of disclosure for subsequent annual filings and for disclosures required when leaving office or employment with the County, in those instances where the financial interests of the person disclosing are substantially the same as those reported for the preceding disclosure period. CHAIR: Our problem had been that we don't know what the Long Form said from before, and we're only getting the Short Form. But as I read this, I don't think we can do away with the Short Form, because the word is "shall" provide. RW: Is that mandated by Charter or something else? CHAIR: By this... by the Code of Ethics. RW: Well, then, we need to perhaps suggest that they need to attach them to the original Long Form. DAN: I'm guessing that they put the Short Form in to make it... ra