2006-11-08 Board of Ethics Minutes Regular Session

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Board of Ethics Minutes - Regular Session November 8, 2006 d. Review of State Ethics Code Handout. The question posed to the Board was whether they wanted to create an Ethics checklist and Ethics Guide similar to the State Ethics Checklist Handout that could be given to new Hawaii County employees, board and commission members, and elected officials. The County does not currently have an official ethics guide handout. The Board agreed that this would be a very proactive stance. Motion and Vote: Ms. Sharpless moved to have the Ethics Guide for elected officials, employees, and members of boards and commissions written by the State Ethics Commission and the checklist, written by the State Ethics Commission be adopted and modified for Hawaii County. Ms. Lum seconded the motion. All members voted aye, motion carried. Ms. Leithead -Todd will prepare a draft for the Board's review. e. Financial Disclosure Subcommittee Report. Ms. Lum presented her revised detailed instructions and revised Financial Disclosure Form. The first change was the addition of "Confidential" to the title of the disclosure form. The next change was the addition of "Review Request (if any)." The "Identification Section" of the detailed instructions says "If you want your form reviewed in Closed Session rather than Open Session of the Board of Ethics Meeting write Closed Session in the Review Request box." Mr. Joseph suggested that because this is a confidential form why not review all disclosures during executive session. Rule 8 says nothing about the way in which disclosures must be reviewed and there is no reason why all disclosures cannot be reviewed during Executive Session. Motion and Vote: Ms. Lum moved that we review all financial disclosure forms in Executive Session; Ms. Kendall seconded the motion; all members voted aye, motion carried. Motion and Vote: Mr. Joseph moved that at the next meeting we will review the final version of the Financial Disclosure Form; Ms. Sharpless seconded the motion; all members voted aye, motion carried. Board secretary will finalize the Financial Disclosure Form and the detailed instructions and will present it to the Board for final approval at the next Board meeting. 7. EXECUTIVE SESSION Motion and Vote: Mr. Joseph made a motion to move into Executive Session; Mr. Inouye seconded, all members voted aye. The Board moved into Executive Session at 11:00 a.m. and re- entered Regular Session at 11:25 a.m., at which time the Chair announced that the Board had reviewed the financial disclosure of Andrew Shizuo Iwashita. in