2007-02-14 Board of Ethics Minutes Regular Session

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Board of Ethics Minutes of Regular Session February 14, 2007 4. COMMUNICATIONS a. Communication 2007 -08: Letter from Myles Miyasato dated 01/17/07 Re: Deletion of Financial Disclosure Requirement for Cost of Government Commission. Motion and Vote: Mr. Williams moved to accept and file Communication No. 2207 -08; Ms. Lum seconded the motion; all members voted aye. Motion carried. b. Communication 2007 -05: Memorandum from Lincoln Ashida dated January 2, 2007 regarding HRS Chapter 487R. Motion and Vote: Mr. Williams made a motion to accept and file Communication 2007 -04; Ms. Lum seconded the motion; all members voted aye. Motion carried. Discussion: LSA: Good morning Chairman Joseph and members of the Board of Ethics. Before I begin I wanted to thank Mr. Williams for his service as a member and chair of the Board of Ethics. We have so many openings for other boards and commissions where we need dedicated people like you, especially from District 1. I'll talk to you later. Thank you for serving, you did a great service to the county. I didn't know that John Dill was going to be here today, but I was going to say that the legacy of fine membership on this board will continue with John. I didn't know John until I met him through this application process and the Mayor appointed him, but he is one of those guys where if you met him, you just know that he is one of those good guys. We just met once, personally, in Kona. We hung out when he got confirmed in Kona last week and he did so well that the Council said no need come back next week, you have been confirmed. But, John is a real common sense guy. He has a good moral compass inside and he will bring a good presence to this board. Mr. Chairman, with respect to memorandum regarding HRS Chapter 487R, I am here at the request of the board to address or answer any specific questions you may have. This 487R was brought to the attention of our county a while back when the legislature had passed a law in the last session, 2006 Session, requiring governments to install certain safeguards and protocols in respect to the destruction of records that contain personal information. I sit as a member of the committee on destruction of records along with Bill Takaba, and Casey Jarman, County Clerk. We gathered information on the different processes that all the different departments out there utilize and just yesterday we met again. The department of Data Systems has come forth with a written policy with respect to destruction of electronic records, because that will be the hot issue. We can all shred and burn, but today so much of our information is transmitted in electronic form, luckily the folks at Data in our county were really on it and apparently there is a Department of Defense standard for the destruction of records, electronic records. They have researched it and know what it is. They tried to explain it to me but I am, you know, a nerd, but not a computer nerd unfortunately, so I was trying to 2