2007-05-09 Board of Ethics Minutes Regular Session

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Board of Ethics Minutes of Regular Session May 9, 2007 BT: Well, if we are going to send it to a printer then we need to do an order. KS: How long will that take? BT: Well, you are going to have to get quotes and stuff. AL: Would we rather have the mayors backing on it before we go out and get money to make it? WJ: I would suggest that you make the changes. Have it redone, just like this. Send a letter to the mayor and say this is what we have come up with and with your blessings we are going to make X- amount of copies and this is what we would like. BT: And when it is sent to the printers we might go with a slightly different color cover or something. WJ: Well, let's just let the mayor see this. BT: This is our draft and we worked long and hard on it. Motion and Vote: Ms. Lum moved that the Board accept the Ethics Guide for Hawaii County Officers and Employees with the suggested corrections and graphic changes. Mr. Dill seconded the motion. All members voted aye, motion carried. Motion and Vote: Ms. Lum moved that the Board send a letter to Mayor Kim with a draft version of the Ethics Guide asking for his support and request that he make it a county policy that this be distributed to every county employee and new employees within 90 days of hire. Mr. Dill seconded the motion. Discussion: KS: Bobby Jean was talking about the fiscal year (July 1, 2007) and my examples are too long a time, so do you want to put in the timeframe in the letter to the mayor? BT: I think they said within 90 days of hire, and the distribution as soon as it comes back from the printers. KS: But what about the existing employees? BT: As soon as it comes back from the printers, because the timeline here is dictated by the procurement code. It is going to be the funding and how many quotes you get, because you are required to go out and get quotes from different printers on doing it.